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How to mass forward an email in Gmail

Forward mass emails

If you’re a fan of forwarding emails to friends, family, and colleagues, I’ll teach you how to mass forward emails in a personalized, trackable way.

Email to be forwarded

Why not forward the normal way in Gmail?

In Gmail, forwarding an email is as easy as hitting the Forward button, typing in the recipients into the To field and hitting the Gmail Send button. With Gmail’s new Scheduling feature, you can even schedule when you want the mass forward sent. What you can’t do natively with Gmail, however, is:

  1. Personalize the mass forward. Meaning, make each email start with “Hey {FirstName}, check this out…”
  2. Track who you forwarded the email to opened or clicked on links in the forwarded email.

That’s where GMass comes in. When you click the GMass button instead of the Gmail Send button, each person in the To field gets an individual, personalized email, rather than one email going out to everyone. This also means that unlike a traditional email forward, the individual recipients of the forward won’t know who else you forwarded the email to.

GMass acts as a replacement to the traditional Send button in this case.

Add some personalization to the top of the email, make sure Open Tracking and Click Tracking are set, and hit the GMass button instead of the Send button.

GMass settings for mass forwarding

If you’re working late night and want the email sent first thing in the morning, you can also schedule that in the GMass Settings box.

Scheduling mass email forwarding

There are other solutions for mass forwarding emails in Gmail, but only GMass allows you to personalize each forward and track opens/clicks while at the same time scheduling the forward. In fact, many users use the GMass button exclusively instead of the Send button on all email, including forwards, replies, and new messages.

When would you want to mass forward an email in this way?

Here are just a few of the example scenarios when you’d want to send a mass forward this way:

  1. You received a conference invite and you mass forward it to 20 people that you wish would join you at the conference. When each person receives his own personalized forward, each person will think he’s the only person you forwarded the email to, making them feel really special, and the chances of that person then joining you at the conference just went up 10x.
  2. You received a newsletter that you want all your employees to see. So you might mass forward it to all your employees and want to know who opened the email.
  3. You received a funny joke that you want to forward to a few friends and are curious which friend opened your forwarded email so you can give the friends that didn’t a hard time.
  4. You’ve received an educational email that you think a few of your clients would benefit from. You forward the email using GMass to ten of your clients, but using GMass, since each recipient will get their own forwarded email, each client won’t be able to see the other clients you forwarded the email to.

What does your Sent Mail folder look like after a mass forward?

Here it is…notice that each address you put in the To field receives its own individual email addressed to just that one person.

Individual mass forwarding

What does the report look like?

You’ll get a report of your mass forward showing how many people received the forward and who opened and clicked on it. Here’s a sample report from the forward above.

[screenshot of our new web-based report for a sample mass forward, sample report: https://www.gmass.co/report?c=287d34ec-76b9-438a-a596-394855d7076b

but your screenshot should be a GMass report of a mass forward that you actually send.]

This is NOT a way to forward multiple emails

If you’re wanting to forward multiple emails to multiple people, GMass is not the solution. For that there are other Chrome extensions specialized in batch forwarding multiple emails like this one. [insert link]. What GMass helps you do is forward ONE single email to multiple people in a personalized, tracked, and scheduled way.

2 Comments
  1. Nice Post. I have been here reading for about an hour. I am a newbie and your success is very much an inspiration for me.

  2. How do you select your google sheet list of contacts when you click ‘forward’ in gmail? Clicking the GMass Google Sheet at the top just creates a new email rather than forwarding an existing one.

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