{"id":12492,"date":"2020-07-02T00:05:38","date_gmt":"2020-07-02T00:05:38","guid":{"rendered":"https:\/\/www.gmass.co\/blog\/?p=12492"},"modified":"2026-02-13T19:34:23","modified_gmt":"2026-02-13T19:34:23","slug":"group-outlook","status":"publish","type":"post","link":"https:\/\/www.gmass.co\/blog\/group-outlook\/","title":{"rendered":"How to Create an Email Group in Outlook (Step-by-Step Guide)"},"content":{"rendered":"<p>As someone who knows the deep nuances of emailing I get asked a lot about <strong>how to create an email group in Outlook<\/strong>.<\/p>\n<p>After all, creating an Outlook email group is quite useful if you find yourself sending emails regularly to the same group of people.<\/p>\n<p>And with Outlook groups, you won\u2019t have to <strong>manually<\/strong> add member email addresses each time you type out group emails anymore.<\/p>\n<p>But how do you go about making one?<\/p>\n<p>In this article, I\u2019ll go over <a href=\"#outlook\">what an Outlook group is<\/a> and how to create an email distribution group. I\u2019ll also show you <a href=\"#edit\">how to edit these groups<\/a> and <a href=\"#send\">send emails<\/a> to them.<\/p>\n<p>And, since this is a <em>very<\/em> common request here at GMass, I&#8217;ll also show you how you can easily transcend what you can do with groups \u2014 and send personalized mail merge messages to your contacts using your Outlook email address.<\/p>\n<div style=\"border: 4px solid #000080; background-color: #d3d3d3d3; padding: 10px;\">\n<p><b id=\"this\">Further reading<\/b><\/p>\n<ul>\n<li><b>Want to learn how to create email groups in <\/b><b>Gmail<\/b><b>?<\/b><a href=\"https:\/\/www.gmass.co\/blog\/build-email-list-from-gmail-account\/\"><b> Read my in-depth guide on it<\/b><\/a><b>.<\/b><\/li>\n<\/ul>\n<ul>\n<li><b>Also, find out <\/b><a href=\"https:\/\/www.gmass.co\/blog\/use-bcc-in-email\/\"><b>how to use the<\/b><b> BCC field<\/b><b> in Outlook and <\/b><b>Gmail<\/b><\/a><b>.\u00a0<\/b><\/li>\n<\/ul>\n<\/div>\n<h2>How to Create an Email Group in Outlook: Table of Contents<\/h2>\n<ul>\n<li><a href=\"#create\">How to Create a Group in Outlook<\/a>\n<ul>\n<li><a href=\"#windows\">Windows<\/a><\/li>\n<li><a href=\"#mac\">Mac<\/a><\/li>\n<li><a href=\"#webapp\">Outlook Web App<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#send\">How to Send an Email to a Contact Group in Outlook<\/a><\/li>\n<li><a href=\"#edit\">How to Edit a Contact List in Outlook<\/a><\/li>\n<li id=\"create\"><a href=\"#outlook\">Outlook Basics<\/a><\/li>\n<\/ul>\n<p>Let&#8217;s get started!<\/p>\n<h2 id=\"windows\">How to Create a Group in Outlook<\/h2>\n<p>The process of setting up an Outlook contact list varies slightly depending on whether you use <a href=\"#windows\" target=\"_blank\" rel=\"noopener\">Windows<\/a>, <a href=\"#mac\" target=\"_blank\" rel=\"noopener\">Mac<\/a>, or the <a href=\"#webapp\" target=\"_blank\" rel=\"noopener\">Outlook online app<\/a>.<\/p>\n<p>Let\u2019s take a look at how to set up a distribution group on each platform:<\/p>\n<h3>How to create Outlook groups for Windows<\/h3>\n<p>Here\u2019s how you can easily create a distribution list in Outlook on Windows:<\/p>\n<h4>Step 1<\/h4>\n<p>To create a new group, first open Outlook. Then, go to the navigation pane and click on the <strong>People<\/strong> icon (the small icon to the bottom left of your screen).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17947\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon.png\" alt=\"People icon\" width=\"550\" height=\"484\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon.png 796w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon-300x264.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon-768x676.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon-24x21.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon-36x32.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/People-icon-48x42.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>Alternatively, you can also select <strong>New Items &gt; More Items &gt; Contact Group<\/strong> from the Home tab.<\/p>\n<h4>Step 2<\/h4>\n<p>Under <strong>My Contacts<\/strong>, select the folder in which you want to save the contact group. Most people tend to save the new contact group in the contacts folder.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17948\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts.png\" alt=\"Contacts\" width=\"550\" height=\"422\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-300x230.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-768x589.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-24x18.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-36x28.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-48x37.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note<\/i><\/b><i>: For this article, I obtained several sample contacts from <\/i><a href=\"https:\/\/letterhub.com\/sample-csv-file-with-contacts\/\"><i>this website<\/i><\/a><i>.<\/i><\/p>\n<h4>Step 3<\/h4>\n<p>Select <strong>New Contact Group<\/strong> by clicking the new contact group button from the <strong>Home<\/strong> tab in the top ribbon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17949\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-new-item.png\" alt=\"Create new item\" width=\"550\" height=\"607\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-new-item.png 639w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-new-item-272x300.png 272w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-new-item-22x24.png 22w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-new-item-33x36.png 33w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-new-item-44x48.png 44w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 4<\/h4>\n<p>Set a group name for your contact group in the name field.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17950\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group.png\" alt=\"Select New Group\" width=\"550\" height=\"357\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group-300x195.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group-768x499.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group-24x16.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group-36x23.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Select-New-Group-48x31.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 5<\/h4>\n<p>Click <strong>add members<\/strong> and choose to add member emails \u201cFrom Address Book,\u201d \u201cFrom Outlook Contacts,\u201d or \u201cmake a new contact.\u201d<\/p>\n<p>Here\u2019s what each of these means:<\/p>\n<ul>\n<li><strong>From Address Book<\/strong> \u2013 This usually contains the email IDs of every person in your Outlook address book (often everyone in your organization).<\/li>\n<li><strong>Outlook Contact List<\/strong> \u2013 This contains primarily a set of external contacts that you\u2019ve stored in your Microsoft Outlook contacts folder.<\/li>\n<li><strong>Make a New Contact<\/strong> \u2013 This enables you to create a new contact to add to the list.<\/li>\n<\/ul>\n<p>If the list of contact emails <strong>only<\/strong> contains a group of people from your company, you can also add multiple people through your firm\u2019s global address list. (A global address list is an electronic address book that contains the contact information of everyone in an organization.)<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17952\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1.png\" alt=\"Global address list\" width=\"550\" height=\"431\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1.png 895w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1-300x235.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1-768x602.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1-24x19.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1-36x28.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Global-address-list-1-48x38.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><strong><em>Note<\/em><\/strong><em>: If you need to add member emails again to your list of business or personal contacts, just select the list and click <strong>Add members<\/strong> to repeat the process.<\/em><\/p>\n<h4>Step 6<\/h4>\n<p>Once you&#8217;ve grabbed everyone from the select members dialog box and finished setting up your group, click <strong>Save &amp; Close<\/strong>, and the Members box will disappear.<\/p>\n<p>Once you click <strong>Save<\/strong>, you can test your group by sending a message to your group contact list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17953\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close.png\" alt=\"Save and close\" width=\"550\" height=\"433\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close.png 885w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close-300x236.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close-768x605.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close-24x19.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close-36x28.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-and-close-48x38.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><strong><em>Note:<\/em><\/strong><em> If you want to add an Outlook distribution list to a folder of contacts on Outlook, you can do so using the folder pane. Likewise, if you want to edit your group emails or other settings, you can do so using the folder pane as well.<\/em><\/p>\n<p><a id=\"mac\" href=\"#this\"><b>Back to contents<\/b><\/a><\/p>\n<p>Now that I\u2019ve covered how to create a list of contact <a href=\"https:\/\/www.inc.com\/larry-kim\/5-cold-email-marketing-tips-to-get-more-opens.html?cid=search\" target=\"_blank\" rel=\"noopener\">emails<\/a> for the Outlook application on Windows let\u2019s look at the distribution list process for Mac systems.<\/p>\n<h3>Creating a group in Outlook for Mac<\/h3>\n<p>Follow these steps to create group in Outlook for Mac devices:<\/p>\n<h4>Step 1<\/h4>\n<p>Open Outlook, go to the navigation bar and click on People.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17954\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people.png\" alt=\"Click on people\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-people-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><i>Image source: <a href=\"https:\/\/support.microsoft.com\">support.microsoft.com<\/a>\u00a0<\/i><\/p>\n<h4>Step 2<\/h4>\n<p>Then, select <strong>Home &gt; New Contact List<\/strong> from the navigation bar using the new contact group button to create your group.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17955\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list.png\" alt=\"New contact list\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-contact-list-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 3<\/h4>\n<p>When the contact group window pops up, set a group name for your list of contact emails.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17956\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name.png\" alt=\"New group name\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-name-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 4<\/h4>\n<p>Select <strong>Add<\/strong> just below the navigation bar and select members using each person&#8217;s email address to add a contact to the contact list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17957\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add.png\" alt=\"Click on add\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-on-add-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>You can keep adding more folks through the members\u2019 box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17958\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people.png\" alt=\"Add multiple people\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-multiple-people-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>You can even add an existing list of contact emails to your new list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17959\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list.png\" alt=\"Add existing list\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-existing-list-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 5<\/h4>\n<p>When you finish your contact list, click on <strong>Save &amp; Close<\/strong>, and the members box will disappear. After you click save, you can test your contact group by sending an email to your list of contact emails.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17960\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close.png\" alt=\"Save n close\" width=\"550\" height=\"309\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close-300x169.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close-768x432.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Save-n-close-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><a id=\"webapp\" href=\"#this\"><b>Back to contents<\/b><\/a><\/p>\n<p>Now that I\u2019ve covered how you can create an email group on Outlook for Mac, let\u2019s look at setting up an email group on the new Outlook Web App.<\/p>\n<h3>Creating a group in Outlook online<\/h3>\n<p>Here\u2019s how you can set up an email distribution list group on the Outlook app:<\/p>\n<h4>Step 1<\/h4>\n<p>Go to the Outlook desktop app and click on the <strong>Contacts<\/strong> icon on the left side.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17961\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-icon.png\" alt=\"Contacts icon\" width=\"550\" height=\"530\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-icon.png 616w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-icon-300x289.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-icon-24x24.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-icon-36x36.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Contacts-icon-48x46.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 2<\/h4>\n<p>Click on the small arrow next to the blue <strong>New contact<\/strong> button and select <strong>New group<\/strong> from the drop-down menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17962\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group.png\" alt=\"New group\" width=\"550\" height=\"460\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group.png 825w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-300x251.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-768x642.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-24x20.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-36x30.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/New-group-48x40.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 3<\/h4>\n<p>When the dialog box opens, type in the name of the contact group that you want to create. You can type in the group content in the description field, then click on <strong>Create<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17963\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create.png\" alt=\"Create\" width=\"550\" height=\"394\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create.png 851w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-300x215.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-768x551.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-24x17.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-36x26.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Create-48x34.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 4<\/h4>\n<p>Type in the email addresses or names of the contacts you want to add to the email group. Once you\u2019ve selected contacts to add to the group, click on <strong>Add<\/strong>, and you\u2019re done!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17964\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add.png\" alt=\"Click add\" width=\"550\" height=\"387\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add.png 865w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add-300x211.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add-768x541.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add-24x17.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add-36x25.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Click-add-48x34.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>If you\u2019re the group owner, you can easily find the groups you\u2019ve created. Just click on the <strong>hamburger menu<\/strong> on the People page and then go to <strong>Groups &gt; Owner<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17965\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner.png\" alt=\"Owner\" width=\"550\" height=\"401\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner.png 938w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner-300x219.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner-768x560.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner-24x18.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner-36x26.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Owner-48x35.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><a id=\"send\" href=\"#this\"><b>Back to contents<\/b><\/a><\/p>\n<p>I\u2019ve covered how you can create an email group on Windows, Mac and the OWA. But if you\u2019re the group owner, how do you send group messages to your Outlook distribution list?<\/p>\n<h2>How to Send an Email to a Contact Group in Outlook<\/h2>\n<p>Here\u2019s how to send emails to an email group with multiple recipients you\u2019ve created on Outlook:<\/p>\n<p>Open a new email message and type in the body and subject. In the <strong>To<\/strong> field, instead of typing in mail addresses, start typing the group ID.<\/p>\n<p>When the prompt appears, click on it and hit <strong>Send<\/strong> \u2014 your email will be on its way to members\u2019 inboxes.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17966\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send.png\" alt=\"Send\" width=\"550\" height=\"333\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send.png 964w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send-300x182.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send-768x465.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send-24x15.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send-36x22.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Send-48x29.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>That\u2019s all you need to do to send group emails to a contact group on Outlook.<\/p>\n<p><a id=\"edit\" href=\"#this\"><b>Back to contents<\/b><\/a><\/p>\n<p>Now that we\u2019ve seen how you can send group emails to everyone in your Outlook address book, let\u2019s see how a group owner can edit group members or details.<\/p>\n<h2>How to Edit a Contact List in Outlook<\/h2>\n<p><i>What if you want to add a <\/i><i>new email contact<\/i><i> or change the <\/i><i>group ID<\/i><i> of an <\/i><i>existing group<\/i><i>?<\/i><\/p>\n<p><i><\/i>It&#8217;s simple!<\/p>\n<p>Just open the Outlook app (on any platform or the web) and type a new message. Then, type in the group ID in the <strong>To<\/strong> field. Now right-click on the list and select <strong>Edit Contact<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17967\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact.png\" alt=\"Edit contact\" width=\"550\" height=\"326\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact-300x178.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact-768x455.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact-24x14.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact-36x21.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Edit-contact-48x28.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>The contact group tab will then open, and you can add new members or remove members from the existing group easily!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17968\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members.png\" alt=\"Add new members\" width=\"550\" height=\"266\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members-300x145.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members-768x371.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members-36x17.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/10\/Add-new-members-48x23.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note<\/i><\/b><i>: This process remains largely unchanged irrespective of the platform you use with Outlook.<\/i><\/p>\n<p><a id=\"outlook\" href=\"#this\"><b>Back to contents<\/b><\/a><b><i>\u00a0<\/i><\/b><\/p>\n<h2>Outlook Groups FAQ<\/h2>\n<p>There are two types of email contact groups in Microsoft Outlook:<\/p>\n<h3>1. Microsoft 365 group<\/h3>\n<p>This type of group is centered around <strong>one<\/strong> \u201cgroup email address.\u201d<\/p>\n<p>An Office 365 group allows team members to access emails sent to <strong>one address from a shared mailbox<\/strong>. For example, a project team that shares a group email address is a Microsoft 365 group.<\/p>\n<p>Also, Microsoft Teams can only be added to a Microsoft 365 group.<\/p>\n<p>Anyone who sends an email to the team can send it to the shared mailbox of the Office 365 group. This way, they don\u2019t have to send separate emails to <strong>each<\/strong> group member.<\/p>\n<p>Since the whole group has access to a shared mailbox and group calendar, coordinating emails and group conversations is much easier!<\/p>\n<h3>2. Outlook contact group<\/h3>\n<p>This is the kind of group that we covered in this <strong>article<\/strong>.<\/p>\n<p>A contact group (also known as a distribution list) is a collection of email addresses you can email together.<\/p>\n<p>Members of a new contact group don\u2019t share the same email address \u2014 and don\u2019t even have to be part of the same organization. They can be pretty much <strong>anyone<\/strong> you want to send emails to as a group!<\/p>\n<p>After setting up the group, you can send emails, calendar invitations, Microsoft Team meetings, and reminders to all your group members&#8217; mailboxes with just one click. When you send an email to the group, it will get delivered to <strong>each recipient<\/strong>.<\/p>\n<p><strong><em>Note:<\/em><\/strong><em> Outlook email groups are not the same as a calendar group that lets you create shared calendars.<\/em><\/p>\n<h3>What about groups on my Microsoft Exchange server or Exchange Online?<\/h3>\n<p>Yes, if your organization uses Microsoft Exchange you can still create a Outlook groups to send to multiple recipients. You&#8217;ll do that in the <a href=\"https:\/\/learn.microsoft.com\/en-us\/exchange\/recipients-in-exchange-online\/create-and-manage-groups\">Exchange admin center<\/a> where you can add members, edit group settings, and more.<\/p>\n<p><a href=\"#this\"><b>Back to contents<\/b><\/a><\/p>\n<h2>Using Mail Merge to Send Personalized, Individual Messages<\/h2>\n<p>While it&#8217;s convenient to create groups in Outlook to send individual messages to your frequent contacts, it&#8217;s <strong>not particularly easy to use <a href=\"https:\/\/www.gmass.co\/blog\/mail-merge-outlook\/\">mail merge in Outlook<\/a> to personalize each email<\/strong>.<\/p>\n<p>There&#8217;s <strong>no native function<\/strong> in the free online app&#8230; a merge on desktop requires <strong>constant back-and-forths<\/strong> between Outlook, Microsoft Word, and Microsoft Excel&#8230; and you&#8217;ll <strong>need add-ins to do seemingly basic things<\/strong> like personalized subject lines.<\/p>\n<h3>How to send easier mail merges from your Outlook email address with GMass<\/h3>\n<p>Here at <strong>GMass<\/strong>, we&#8217;re a <strong>full email marketing and mail merge platform<\/strong> that <strong>works directly in Gmail\/Google Workspace<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified.png\" data-rel=\"lightbox-image-0\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-22993\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified.png\" alt=\"GMass turns it into something else\" width=\"1804\" height=\"1128\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified.png 1804w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-300x188.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-1024x640.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-768x480.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-1536x960.png 1536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-24x15.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-36x23.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/01\/queued-gmass-tinified-48x30.png 48w\" sizes=\"auto, (max-width: 1804px) 100vw, 1804px\" \/><\/a><\/p>\n<p>But that <strong>doesn&#8217;t mean Outlook users are left out<\/strong> (after all, as one of <i>the<\/i> top two or three most popular mail merge solutions on planet, we couldn&#8217;t leave out out Microsoft friends).<\/p>\n<p>More than 400,000 people use GMass \u2014 and have given it an amazing <a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\">4.8\/5 star average after 9,000+ reviews<\/a>!<\/p>\n<p>And plenty of those folks are <strong>sending with their Outlook addresses<\/strong>.<\/p>\n<p>With GMass, you can quickly <a href=\"https:\/\/www.gmass.co\/blog\/gmail-alias\/\">set up your Outlook address as an alias<\/a> in Gmail\/Google Workspace.<\/p>\n<p>From there, you can take advantage of everything GMass has to offer as you email the people from your group like&#8230;<\/p>\n<p><strong>Sending fully <a href=\"https:\/\/www.gmass.co\/blog\/mail-merge-personalization\/\">personalized<\/a> emails<\/strong> \u2014 customize everything from <a href=\"https:\/\/www.gmass.co\/blog\/personalize-entire-paragraph-mail-merge\/\">paragraphs<\/a> to <a href=\"https:\/\/www.gmass.co\/blog\/how-to-include-personalized-image-in-email-marketing-campaign\/\">images<\/a> to <a href=\"https:\/\/www.gmass.co\/blog\/mass-email-with-personalized-attachments\/\">attachments<\/a>.<\/p>\n<p><a href=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2016\/07\/Personalization-Magic-optimized3.gif\" data-rel=\"lightbox-image-1\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-14254\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2016\/07\/Personalization-Magic-optimized3.gif\" alt=\"\" width=\"1061\" height=\"1059\" \/><\/a><\/p>\n<p><strong>Getting full <a href=\"https:\/\/www.gmass.co\/blog\/reports\/\">campaign reports<\/a>\u00a0<\/strong>to track and measure performance.\u00a0<a href=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified.png\" data-rel=\"lightbox-image-2\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-21970\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified.png\" alt=\"Web based campaign report\" width=\"2004\" height=\"1204\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified.png 2004w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-300x180.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-1024x615.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-768x461.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-1536x923.png 1536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-24x14.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-36x22.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/10\/afteryousend-webbasedreport-tinified-48x29.png 48w\" sizes=\"auto, (max-width: 2004px) 100vw, 2004px\" \/><\/a><\/p>\n<p>Send <a href=\"https:\/\/www.gmass.co\/blog\/auto-follow-up-emails-until-reply\/\"><strong>automated follow-ups<\/strong><\/a> that can continue until a click, reply, or open. Also send\u00a0<a href=\"https:\/\/www.gmass.co\/blog\/triggered-emails\/\"><strong>triggered emails<\/strong><\/a> that go out immediately when a recipient opens or clicks.<\/p>\n<p><a href=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/02\/image12-1.gif\" data-rel=\"lightbox-image-3\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-15831\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/02\/image12-1.gif\" alt=\"\" width=\"785\" height=\"802\" \/><\/a><\/p>\n<p>And again, you can send it all using your\u00a0<strong>Outlook email address<\/strong>.<\/p>\n<p>Get started by <strong><a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\">installing the GMass extension<\/a> from the Chrome Web Store<\/strong> \u2014 it&#8217;s free to get started with no credit card requires!<\/p>\n<h2>How to Create an Email Group in Outlook: Wrapping Up<\/h2>\n<p>It&#8217;s <strong>really easy to set up a contact group<\/strong> on email clients like Microsoft Outlook.<\/p>\n<p>You can follow the steps I&#8217;ve mentioned in this article to create groups with multiple people on Windows and Mac versions of Microsoft Outlook as well as the OWA.<\/p>\n<p>Or for <strong>even more personalized group messages, check out GMass<\/strong> \u2014 you&#8217;ll be sending individually-tailored messages in a matter of minutes.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As someone who knows the deep nuances of emailing I get asked a lot about how to create an email group in Outlook. After all, creating an Outlook\u2026<\/p>\n","protected":false},"author":2,"featured_media":12838,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4269],"tags":[],"class_list":["post-12492","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-automation"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>How to Create an Email Group in Outlook (Step-by-Step Guide)<\/title>\r\n<meta name=\"description\" content=\"Want to create email groups in Microsoft Outlook? This article contains everything you need to know to do this easily.\" \/>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.gmass.co\/blog\/group-outlook\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"How to Create an Email Group in Outlook (Step-by-Step Guide)\" \/>\r\n<meta property=\"og:description\" content=\"Want to create email groups in Microsoft Outlook? 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