{"id":15043,"date":"2020-12-28T06:18:14","date_gmt":"2020-12-28T06:18:14","guid":{"rendered":"https:\/\/www.gmass.co\/blog\/?p=15043"},"modified":"2026-04-21T21:51:46","modified_gmt":"2026-04-21T21:51:46","slug":"gmail-labels","status":"publish","type":"post","link":"https:\/\/www.gmass.co\/blog\/gmail-labels\/","title":{"rendered":"Why Most People Use Gmail Labels Wrong (and How to Fix It)"},"content":{"rendered":"<p><strong>Gmail labels<\/strong> help you <a href=\"#moveemail\">categorize emails<\/a>, making it easier to <a href=\"#tip1\">find your emails<\/a> later.<\/p>\n<p>And most people use them\u00a0<strong>completely wrong<\/strong>.<\/p>\n<p>To <em>actually<\/em> benefit from this handy feature, you\u2019ll need to learn the ins and outs of using labels on <strong>both <\/strong>the Gmail web and mobile apps.<\/p>\n<p>Don\u2019t worry. <a id=\"toc\"><\/a><\/p>\n<p>In this article, I\u2019ll briefly cover <a href=\"#labels\">what Gmail labels are<\/a> and show you <a href=\"#webapp\">how to create and manage labels on the Gmail web app<\/a> and <a href=\"#mobileapp\">mobile app<\/a>. I\u2019ll also share <a href=\"#tips\">three no-nonsense tips to help you make the most of Gmail labels<\/a>, including <a href=\"#tip3\">how to <strong>quickly<\/strong> build email lists using Gmail labels<\/a>.<\/p>\n<h2>This Step-by-Step Guide Contains:<\/h2>\n<p>(Click on links to jump to specific sections)<\/p>\n<ul>\n<li><a href=\"#labels\">What Are Gmail Labels?<\/a><\/li>\n<li><a href=\"#webapp\">How to Use Labels on the Gmail Web App<\/a>\n<ul>\n<li><a href=\"#createlabel\">How to Create a Label on the Gmail Web App<\/a><\/li>\n<li><a href=\"#moveemail\">How to Move an Email to a Label on the Gmail Web App<\/a><\/li>\n<li><a href=\"#editlabel\">How to Edit or Delete Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#hidelabel\">How to Show or Hide Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#nestlabel\">How to Create Nested Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#colorcode\">How to Color-Code Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#automaticlabel\">How to Automatically Label Incoming Emails on the Gmail Web App<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><a href=\"#mobileapp\">How to Use Labels on the Gmail Mobile App<\/a>\n<ul>\n<li><a href=\"#addlabel\">How to Add a Label to Emails on the Gmail Mobile App<\/a><\/li>\n<li><a href=\"#anotherlabel\">How to Move Emails to Another Label on the Gmail Mobile App<\/a><\/li>\n<li><a href=\"#labelios\">How to Automatically Label Incoming Emails on the Gmail iOS App<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><a href=\"#tips\">3 Actionable Tips to Help You Make the Most of Gmail Labels<\/a><\/li>\n<\/ul>\n<div style=\"border: 4px solid #000080; background-color: #d3d3d3d3; padding: 10px;\">\n<p><strong>Further Reading:<\/strong><\/p>\n<ul>\n<li id=\"labels\"><strong>Getting started with Gmail? Check out my <a href=\"https:\/\/www.gmass.co\/blog\/how-to-use-gmail\/\">step-by-step guide for everything you need to know about how to use Gmail<\/a>.<\/strong><\/li>\n<\/ul>\n<ul>\n<li><strong>Want to make the most of your Gmail contact list? Read my <a href=\"https:\/\/www.gmass.co\/blog\/gmail-contact-list\/\">comprehensive guide on accessing and managing your Gmail contacts<\/a>.<\/strong><\/li>\n<\/ul>\n<\/div>\n<h2>What Are Gmail Labels?<\/h2>\n<p>Instead of a traditional folder system, Gmail uses a label system to help organize your inbox.<\/p>\n<p><strong>How is a Gmail label different from a folder?<\/strong><br \/>\nWhile an email can belong to <strong>only one<\/strong> folder in an email service like Microsoft Outlook, an email can have multiple labels in Gmail.<\/p>\n<p>In other words, your email can live in more than one place at the same time.<\/p>\n<p>For example, as a Gmail user, you can assign an email to the labels \u201cMarketing\u201d and \u201cOperations\u201d without creating a copy of the email for each label.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18575\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-labels.png\" alt=\"Multiple labels selected\" width=\"252\" height=\"432\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-labels.png 252w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-labels-175x300.png 175w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-labels-14x24.png 14w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-labels-21x36.png 21w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-labels-28x48.png 28w\" sizes=\"auto, (max-width: 252px) 100vw, 252px\" \/><\/p>\n<p><strong><a id=\"webapp\" href=\"#toc\">Go back to Contents<\/a><\/strong><\/p>\n<p>Now that you know what Gmail labels are, let\u2019s go over how to use and manage them on Gmail\u2019s web app.<\/p>\n<h2>How to Use Labels on the Gmail Web App<\/h2>\n<p>To help you make the most of this handy Gmail feature, I\u2019ll show you how to:<\/p>\n<ul>\n<li><a href=\"#createlabel\">Create a Label on the Gmail Web App<\/a><\/li>\n<li><a href=\"#moveemail\">Move an Email to a Label on the Gmail Web App<\/a><\/li>\n<li><a href=\"#editlabel\">Edit or Delete Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#hidelabel\">Show or Hide Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#nestlabel\">Create Nested Labels on the Gmail Web App<\/a><\/li>\n<li><a href=\"#colorcode\">Color-Code Labels on the Gmail Web App<\/a><\/li>\n<li><a id=\"createlabel\" href=\"#automaticlabel\">Automatically Label Incoming Emails on the Gmail Web App<\/a><\/li>\n<\/ul>\n<p>I\u2019ll cover <a href=\"#mobileapp\">how to use labels on Gmail\u2019s mobile app<\/a> later.<\/p>\n<p>First, let\u2019s learn how to create a label on the web app.<\/p>\n<h3>A. How to Create a Label on the Gmail Web App<\/h3>\n<p>There are several methods for creating labels in Gmail.<\/p>\n<p>I\u2019ll show you <strong>two<\/strong> easy ways here:<\/p>\n<h4>Method 1: Create the Label and Move Emails at the Same Time<\/h4>\n<p>You can use this method whether you\u2019re looking to assign a new label to multiple emails or to add emails individually.<\/p>\n<p><strong>Step 1<\/strong><br \/>\nSign in to your Gmail account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-18576\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-1024x445.png\" alt=\"Gmail home page\" width=\"640\" height=\"278\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-1024x445.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-300x130.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-768x334.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-1536x668.png 1536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-24x10.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home-48x21.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/gmail-home.png 1920w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Select the email message or messages you want to label from your Gmail inbox and click the label button (or label icon) located below the Gmail search box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18577\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-icon.png\" alt=\"Label icon below search box\" width=\"630\" height=\"314\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-icon.png 706w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-icon-300x150.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-icon-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-icon-36x18.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-icon-48x24.png 48w\" sizes=\"auto, (max-width: 630px) 100vw, 630px\" \/><\/p>\n<p><strong>Step 3<br \/>\n<\/strong>In the dialog box that appears, click <strong>Create new<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18578\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new.png\" alt=\"Create new label dialog box\" width=\"250\" height=\"480\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new.png 250w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-156x300.png 156w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-13x24.png 13w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-19x36.png 19w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-25x48.png 25w\" sizes=\"auto, (max-width: 250px) 100vw, 250px\" \/><\/p>\n<p><strong>Step 4<br \/>\n<\/strong>Provide a name for your label and hit <strong>Create<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18580\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-research-label.png\" alt=\"\" width=\"548\" height=\"250\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-research-label.png 579w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-research-label-300x137.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-research-label-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-research-label-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-research-label-48x22.png 48w\" sizes=\"auto, (max-width: 548px) 100vw, 548px\" \/><\/p>\n<p><strong>Step 5<br \/>\n<\/strong>Alternatively, you can right-click on a message, hover your mouse over <strong>Label as<\/strong>, and click <strong>Create new<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18579\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create.png\" alt=\"Right click, then Label as, and Create new\" width=\"530\" height=\"529\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create.png 693w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create-300x300.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create-150x150.png 150w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create-24x24.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create-36x36.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-as-create-48x48.png 48w\" sizes=\"auto, (max-width: 530px) 100vw, 530px\" \/><\/p>\n<p>Then, enter a new label name, and you\u2019re good to go.<\/p>\n<h4>Method 2: Create the Label and Move Emails Separately<\/h4>\n<p>This method is probably the quickest way to create a custom label.<\/p>\n<p>However, unlike the earlier method, you can\u2019t instantly add emails while creating a label this way.<\/p>\n<p><strong>Step 1<br \/>\n<\/strong>Open Gmail and scroll down the sidebar on the left side and click on <strong>More<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18581\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/more.png\" alt=\"More button in sidebar\" width=\"285\" height=\"389\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/more.png 297w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/more-220x300.png 220w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/more-18x24.png 18w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/more-26x36.png 26w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/more-35x48.png 35w\" sizes=\"auto, (max-width: 285px) 100vw, 285px\" \/><\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Scroll down to the bottom of the label-related options until you find the <strong>Create new label<\/strong> option.<br \/>\nThen, click on <strong>Create new label<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18582\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-label.png\" alt=\"Create new label button in sidebar\" width=\"287\" height=\"401\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-label.png 325w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-label-215x300.png 215w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-label-17x24.png 17w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-label-26x36.png 26w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-new-label-34x48.png 34w\" sizes=\"auto, (max-width: 287px) 100vw, 287px\" \/><\/p>\n<p><strong id=\"moveemail\">Step 3<br \/>\n<\/strong>Type in a label name and hit <strong>Create<\/strong> to complete the process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18583\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/work-marketing-label.png\" alt=\"Create Work\/Marketing label\" width=\"526\" height=\"242\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/work-marketing-label.png 583w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/work-marketing-label-300x138.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/work-marketing-label-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/work-marketing-label-36x17.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/work-marketing-label-48x22.png 48w\" sizes=\"auto, (max-width: 526px) 100vw, 526px\" \/><\/p>\n<h3>B. How to Move an Email to a Label on the Gmail Web App<\/h3>\n<p>Gmail offers several ways to move emails to a <strong>different<\/strong> label.<\/p>\n<p>I\u2019ll cover <strong>two<\/strong> methods here:<\/p>\n<h4>Method 1: Move One Email at a Time<\/h4>\n<p><strong>Step 1<\/strong><br \/>\nSign in to your Gmail account and open the email message you want to move.<\/p>\n<p><strong>Step 2<\/strong><br \/>\nClick on the <strong>Move to<\/strong> icon (with a right-facing arrow) below the Gmail search box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18584\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-icon.png\" alt=\"Move to button below search box\" width=\"532\" height=\"115\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-icon.png 555w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-icon-300x65.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-icon-24x5.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-icon-36x8.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-icon-48x10.png 48w\" sizes=\"auto, (max-width: 532px) 100vw, 532px\" \/><\/p>\n<p><strong>Step 3<br \/>\n<\/strong>In the drop-down menu that appears, select the label to which you want to move the email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18585\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-work.png\" alt=\"Select Work\/Marketing label to move email\" width=\"311\" height=\"483\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-work.png 337w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-work-193x300.png 193w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-work-15x24.png 15w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-work-23x36.png 23w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-work-31x48.png 31w\" sizes=\"auto, (max-width: 311px) 100vw, 311px\" \/><\/p>\n<h4>Method 2: Move a Batch of Emails<\/h4>\n<p><strong>Step 1<br \/>\n<\/strong>Go to your Gmail inbox and select the emails you want to move by ticking the checkboxes to the left of each email.<\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Click on the <strong>Move to<\/strong> icon and select the Gmail folder (or label) into which you\u2019d like to move the Gmail message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" id=\"editlabel\" class=\"aligncenter wp-image-18587\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to.png\" alt=\"Moving multiple emails with Move to option\" width=\"697\" height=\"306\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to.png 882w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to-300x132.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to-768x337.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-move-to-48x21.png 48w\" sizes=\"auto, (max-width: 697px) 100vw, 697px\" \/><\/p>\n<p><strong><a href=\"#toc\">Go back to Contents<\/a><\/strong><\/p>\n<h3>C. How to Edit or Delete Labels on the Gmail Web App<\/h3>\n<p>Gmail lets you edit or delete labels quickly.<\/p>\n<p>Here\u2019s what you need to do:<\/p>\n<p><strong>Step 1<br \/>\n<\/strong>Sign in to your Gmail account, and find the label you want to edit or delete in the sidebar on the left.<\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Hover your mouse over the label, and you should see a <strong>three vertical dots<\/strong> icon; click the icon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18588\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/marketing-label-dots.png\" alt=\"Three vertical dots next to Marketing label\" width=\"278\" height=\"493\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/marketing-label-dots.png 306w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/marketing-label-dots-169x300.png 169w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/marketing-label-dots-14x24.png 14w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/marketing-label-dots-20x36.png 20w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/marketing-label-dots-27x48.png 27w\" sizes=\"auto, (max-width: 278px) 100vw, 278px\" \/><\/p>\n<p><strong>Step 3<\/strong><br \/>\nClick on the<strong> Edit<\/strong> option to edit the label.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18589\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/edit-label.png\" alt=\"Edit option for labels\" width=\"382\" height=\"355\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/edit-label.png 478w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/edit-label-300x279.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/edit-label-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/edit-label-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/edit-label-48x45.png 48w\" sizes=\"auto, (max-width: 382px) 100vw, 382px\" \/><\/p>\n<p>Here, you can rename the label or click the checkbox next to \u201cNest label under:\u201d to nest this label under another label.<\/p>\n<p><strong>Step 4<br \/>\n<\/strong>Once you\u2019re done making edits, click <strong>Save<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18597\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-marketing-label.png\" alt=\"Save Operations label under Marketing Ops\" width=\"497\" height=\"227\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-marketing-label.png 577w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-marketing-label-300x137.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-marketing-label-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-marketing-label-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-marketing-label-48x22.png 48w\" sizes=\"auto, (max-width: 497px) 100vw, 497px\" \/><\/p>\n<p><strong id=\"hidelabel\">Step 5<\/strong><br \/>\nIf you want to delete the selected label, click on <strong>Remove label<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18591\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label.png\" alt=\"Remove label\" width=\"428\" height=\"428\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label.png 496w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label-300x300.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label-150x150.png 150w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label-24x24.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label-36x36.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/remove-label-48x48.png 48w\" sizes=\"auto, (max-width: 428px) 100vw, 428px\" \/><\/p>\n<h3>D. How to Show or Hide Labels on the Gmail Web App<\/h3>\n<p>Gmail gives you the option to use hidden labels, which are hidden from the left sidebar.<\/p>\n<p>Let\u2019s explore how you can show or hide Gmail labels:<\/p>\n<p><strong>Step 1<\/strong><br \/>\nSign in to your Gmail account, and click the gear icon in the top right-hand corner to open the <strong>Quick settings<\/strong> menu.<\/p>\n<p><strong>Step 2<br \/>\n<\/strong>To see the complete list of Gmail settings, click <strong>See all settings<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18592\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/see-all-settings.png\" alt=\"Sell all settings button under Quick Settings\" width=\"392\" height=\"515\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/see-all-settings.png 418w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/see-all-settings-228x300.png 228w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/see-all-settings-18x24.png 18w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/see-all-settings-27x36.png 27w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/see-all-settings-37x48.png 37w\" sizes=\"auto, (max-width: 392px) 100vw, 392px\" \/><\/p>\n<p><strong>Step 3<\/strong><br \/>\nNavigate to the <strong>Labels<\/strong> tab located under the search box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18593\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/labels-tab.png\" alt=\"Labels tab\" width=\"685\" height=\"106\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/labels-tab.png 685w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/labels-tab-300x46.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/labels-tab-24x4.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/labels-tab-36x6.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/labels-tab-48x7.png 48w\" sizes=\"auto, (max-width: 685px) 100vw, 685px\" \/><\/p>\n<p><strong>Step 4<\/strong><br \/>\nUnder the <strong>Labels<\/strong> tab, scroll down till you find the label names.<\/p>\n<p>Here, you can choose whether to <strong id=\"nestlabel\">show<\/strong> or <strong>hide<\/strong> different labels.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18594\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-hide-label.png\" alt=\"Show or Hide labels\" width=\"540\" height=\"193\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-hide-label.png 540w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-hide-label-300x107.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-hide-label-24x9.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-hide-label-36x13.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-hide-label-48x17.png 48w\" sizes=\"auto, (max-width: 540px) 100vw, 540px\" \/><\/p>\n<p><strong><a href=\"#toc\">Go back to Contents<\/a><\/strong><\/p>\n<h3>E. How to Create Nested Labels on the Gmail Web App<\/h3>\n<p>A nested label functions the same way that subfolders do: one parent folder can include multiple subfolders. Likewise, you can add multiple child labels within a parent label to declutter your label list.<\/p>\n<p>Here\u2019s how to go about creating nested labels in Gmail:<\/p>\n<p><strong>Step 1<br \/>\n<\/strong>Sign in to your Gmail account, and scroll through the left sidebar until you find the label to which you want to add a sublabel.<\/p>\n<p><strong>Step 2<\/strong><br \/>\nHover your mouse over the label, and click on the <strong>vertical three dots<\/strong> icon that appears.<\/p>\n<p><strong>Step 3<\/strong><br \/>\nClick <strong>Add sublabel<\/strong> from the menu that pops up.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18595\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel.png\" alt=\"Add sublabel button\" width=\"428\" height=\"428\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel.png 496w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel-300x300.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel-150x150.png 150w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel-24x24.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel-36x36.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-sublabel-48x48.png 48w\" sizes=\"auto, (max-width: 428px) 100vw, 428px\" \/><\/p>\n<p><strong>Step 4<br \/>\n<\/strong>A dialog box asking you to provide details for the sublabel will appear.<\/p>\n<p>Enter a name for your sublabel, click the checkbox next to <strong id=\"colorcode\">Nest label under<\/strong>, and select the parent label from the drop-down list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18590\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/nest-label-under.png\" alt=\"Nest Marketing label under Marketing Campaigns\" width=\"524\" height=\"234\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/nest-label-under.png 580w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/nest-label-under-300x134.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/nest-label-under-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/nest-label-under-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/nest-label-under-48x21.png 48w\" sizes=\"auto, (max-width: 524px) 100vw, 524px\" \/><\/p>\n<p><strong>Step 5<br \/>\n<\/strong>Finally, click <strong>Create<\/strong>, and you\u2019re good to go.<\/p>\n<h3>F. How to Color-Code Labels on the Gmail Web App<\/h3>\n<p>Color-coding your Gmail labels helps you quickly identify labels from the sidebar. This is handy if you use a lot of different labels to organize your mailbox.<\/p>\n<p>Here\u2019s how you can color-code labels in Gmail:<\/p>\n<p><strong>Step 1<\/strong><br \/>\nOpen Gmail and find the label you want to color-code from the sidebar on the left.<\/p>\n<p><strong>Step 2<\/strong><br \/>\nHover your cursor over the label, and click the <strong>three dots<\/strong> icon that appears.<\/p>\n<p><strong>Step 3<\/strong><br \/>\nClick on <strong id=\"automaticlabel\">Label color<\/strong> and pick a color you want to use for the label. You also have the option to add a custom color for your labels.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18598\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-color.png\" alt=\"Label color button\" width=\"511\" height=\"238\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-color.png 511w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-color-300x140.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-color-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-color-36x17.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-color-48x22.png 48w\" sizes=\"auto, (max-width: 511px) 100vw, 511px\" \/><\/p>\n<p>Later, if you want to remove a label\u2019s color, just follow the same steps as above. Instead of picking a label color, click on <strong>Remove color<\/strong>.<\/p>\n<h3>G. How to Automatically Label Incoming Emails on the Gmail Web App<\/h3>\n<p>While Gmail\u2019s labels help organize your inbox, manually adding labels to emails can be time-consuming.<\/p>\n<p>Fortunately, Gmail offers an effective workaround \u2014 the functionality to <strong>automatically<\/strong> assign incoming emails to labels based on specific criteria.<\/p>\n<p>Here\u2019s how you can create Gmail filters to do that:<\/p>\n<p><strong>Step 1<\/strong><br \/>\nOpen Gmail and click on the <strong>Show search options<\/strong> button at the right end of the search box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18599\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options.png\" alt=\"Show search options button\" width=\"844\" height=\"119\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options.png 894w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options-300x42.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options-768x108.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options-24x3.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options-36x5.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/show-search-options-48x7.png 48w\" sizes=\"auto, (max-width: 844px) 100vw, 844px\" \/><\/p>\n<p><strong>Step 2<\/strong><br \/>\nIn the dialog box that appears, enter the parameters based on which you want to label emails.<\/p>\n<p>For example, to filter future emails coming from a specific sender (Eric), I\u2019ll enter their email address (eric@abc.com) in the <em><strong>From<\/strong><\/em> field.<\/p>\n<p><strong>Step 3<\/strong><br \/>\nOnce you\u2019ve included all the relevant criteria for filtering, hit the <strong>Create filter<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-18600\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-1024x605.png\" alt=\"Create filter button\" width=\"640\" height=\"378\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-1024x605.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-300x177.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-768x454.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-24x14.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-36x21.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter-48x28.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/create-filter.png 1098w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><strong>Step 4<\/strong><br \/>\nThe next screen will ask you what you want Gmail to do with the incoming messages.<\/p>\n<p>Click the checkbox next to \u201cApply the label:\u201d, select the label where you want to send the filtered emails, and hit <strong>Create filter<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18601\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label.png\" alt=\"Apply the Marketing label\" width=\"635\" height=\"506\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label.png 844w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label-300x239.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label-768x612.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label-24x19.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label-36x29.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/apply-the-label-48x38.png 48w\" sizes=\"auto, (max-width: 635px) 100vw, 635px\" \/><\/p>\n<p>Gmail will now automatically send incoming emails matching the criteria you provided to a specific label.<a id=\"mobileapp\"><\/a><\/p>\n<p><strong><a href=\"#toc\">Go back to Contents<\/a><\/strong><\/p>\n<p>Next, we\u2019ll explore using labels on Gmail\u2019s mobile apps.<\/p>\n<h2>How to Use Labels on the Gmail Mobile App<\/h2>\n<p>Gmail\u2019s mobile app lacks some of the <a href=\"#webapp\">web app\u2019s functionalities<\/a> \u2014 but as of February 2026, you can now do quite a bit with labels on iOS and Android.<\/p>\n<p>You can:<\/p>\n<ul>\n<li><a href=\"#addlabel\">Add a Label to Emails<\/a><\/li>\n<li><a href=\"#anotherlabel\">Move Emails to Another Label<\/a><\/li>\n<li><a href=\"#labelios\">Automatically Label Incoming Emails<\/a><\/li>\n<\/ul>\n<p>I\u2019ll first show you how to add a label to your emails with Gmail\u2019s mobile app. <a id=\"addlabel\"><\/a><\/p>\n<p><em><strong>Note:<\/strong> The steps for adding labels to emails and moving emails to other labels are virtually the same for Android and iOS devices. However, the Gmail Android app doesn\u2019t let you automatically label messages, while the Gmail iOS app does.<\/em><\/p>\n<h3>A. How to Add a Label to Emails on the Gmail Mobile App<\/h3>\n<p>On the Gmail mobile app, you can choose to assign a label to an email or assign a label to multiple emails at once.<\/p>\n<p>I\u2019ll go over both methods here.<\/p>\n<h4>Method 1: Assign a Label to a Single Email<\/h4>\n<p><strong>Step 1<\/strong><br \/>\nOpen the Gmail app on your mobile device.<\/p>\n<p><strong>Step 2<\/strong><br \/>\nSelect an email and open it.<\/p>\n<p><strong>Step 3<\/strong><br \/>\nIn the top right-hand corner of the screen, tap the <strong>More options<\/strong> button.<\/p>\n<p>The button looks like <strong>three vertical dots<\/strong> on an Android phone. On an iPhone and other iOS devices, the button has<strong> three horizontal dots<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18602\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/three-dots-mobile.png\" alt=\"Three dots button inside Gmail Android app\" width=\"472\" height=\"301\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/three-dots-mobile.png 700w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/three-dots-mobile-300x192.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/three-dots-mobile-24x15.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/three-dots-mobile-36x23.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/three-dots-mobile-48x31.png 48w\" sizes=\"auto, (max-width: 472px) 100vw, 472px\" \/><\/p>\n<p><strong>Step 4<\/strong><br \/>\nTap <strong>Change labels<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18603\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/change-labels-mobile.png\" alt=\"Change labels button inside Gmail Android app\" width=\"400\" height=\"452\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/change-labels-mobile.png 700w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/change-labels-mobile-265x300.png 265w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/change-labels-mobile-21x24.png 21w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/change-labels-mobile-32x36.png 32w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/change-labels-mobile-42x48.png 42w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/p>\n<p><strong>Step 5<\/strong><br \/>\nSelect the multiple labels you want to add to the email and tap <strong>OK<\/strong>.<\/p>\n<h4>Method 2: Assign a Label to Multiple Emails<\/h4>\n<p><strong>Step 1<\/strong><br \/>\nOpen the Gmail app on your mobile device.<\/p>\n<p><strong>Step 2<\/strong><br \/>\nSelect the email messages in your Gmail inbox you want to assign labels.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18627\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-1024x455.png\" alt=\"Select email in Gmail mobile app\" width=\"468\" height=\"208\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-1024x455.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-300x133.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-768x341.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile-48x21.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-email-mobile.png 1439w\" sizes=\"auto, (max-width: 468px) 100vw, 468px\" \/><\/p>\n<p><strong>Step 3<br \/>\n<\/strong>Tap the <strong>three vertical dots<\/strong> (on Android devices) or <strong>three horizontal dots<\/strong> (on iOS devices) icon at the upper right corner.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18628\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-1024x686.png\" alt=\"Select multiple emails then clik on the three dots icon\" width=\"468\" height=\"313\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-1024x686.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-300x201.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-768x514.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-24x16.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-36x24.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots-48x32.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/multiple-select-dots.png 1439w\" sizes=\"auto, (max-width: 468px) 100vw, 468px\" \/><\/p>\n<p><strong>Step 4<br \/>\n<\/strong>Tap <strong>Move to<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18629\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-1024x907.png\" alt=\"Move to button in the Gmail mobile app\" width=\"463\" height=\"410\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-1024x907.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-300x266.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-768x680.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-24x21.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-36x32.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile-48x42.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-mobile.png 1439w\" sizes=\"auto, (max-width: 463px) 100vw, 463px\" \/><\/p>\n<p>Here\u2019s what the <strong id=\"anotherlabel\">Move to<\/strong> (destination Gmail folder) window looks like:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18658\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-1024x683.png\" alt=\"Destination folder in Gmail mobile app\" width=\"443\" height=\"295\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-1024x683.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-300x200.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-768x513.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-24x16.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-36x24.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile-48x32.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/destination-folder-mobile.png 1440w\" sizes=\"auto, (max-width: 443px) 100vw, 443px\" \/><\/p>\n<p>From here, select the multiple labels you want to assign to the selected emails.<\/p>\n<h3>B. How to Move Emails to Another Label on the Gmail Mobile App<\/h3>\n<p>You can quickly move emails from one label to another on the Gmail mobile app.<\/p>\n<p>Here\u2019s how to do it:<\/p>\n<p><strong>Step 1<\/strong><br \/>\nOpen the Gmail mobile app and click the <strong>Menu<\/strong> button on the top left.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18630\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-583x1024.jpg\" alt=\"Menu button in Gmail mobile app\" width=\"409\" height=\"718\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-583x1024.jpg 583w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-171x300.jpg 171w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-768x1348.jpg 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-875x1536.jpg 875w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-14x24.jpg 14w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-21x36.jpg 21w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile-27x48.jpg 27w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-button-mobile.jpg 1139w\" sizes=\"auto, (max-width: 409px) 100vw, 409px\" \/><\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Scroll down the menu bar until you find the label containing the emails you want to move.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18631\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-536x1024.jpg\" alt=\"Selecting Work label in the Gmail mobiel app\" width=\"427\" height=\"816\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-536x1024.jpg 536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-157x300.jpg 157w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-768x1466.jpg 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-804x1536.jpg 804w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-13x24.jpg 13w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-19x36.jpg 19w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label-25x48.jpg 25w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-work-label.jpg 1047w\" sizes=\"auto, (max-width: 427px) 100vw, 427px\" \/><\/p>\n<p><strong>Step 3<\/strong><br \/>\nSelect the emails you wish to move to another folder and click on the <strong>three dots<\/strong> icon on the upper right corner.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18632\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-1024x646.png\" alt=\"Select an email in the Gmail mobile app, then click on the three dots icon\" width=\"406\" height=\"256\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-1024x646.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-300x189.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-768x484.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-24x15.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-36x23.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots-48x30.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/email-then-dots.png 1440w\" sizes=\"auto, (max-width: 406px) 100vw, 406px\" \/><\/p>\n<p><strong>Step 4<\/strong><br \/>\nIn the dialog box that opens, tap on <strong>Move to<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18633\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-1024x996.png\" alt=\"Click on Move to button to move selected email\" width=\"400\" height=\"389\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-1024x996.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-300x292.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-768x747.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-24x24.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-36x36.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1-48x48.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-selected-email-1.png 1440w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/p>\n<p>Now, select the destination label to which you want to move the emails.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18634\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-595x1024.jpg\" alt=\"Select folder to which you will move the email\" width=\"348\" height=\"599\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-595x1024.jpg 595w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-174x300.jpg 174w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-768x1322.jpg 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-892x1536.jpg 892w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-14x24.jpg 14w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-21x36.jpg 21w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination-28x48.jpg 28w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/move-to-destination.jpg 1161w\" sizes=\"auto, (max-width: 348px) 100vw, 348px\" \/><\/p>\n<p>You can also automatically redirect emails to a specific label using the Gmail mobile app. <a id=\"labelios\"><\/a><\/p>\n<p><em>Wondering how?<br \/>\n<\/em>Read on to find out.<\/p>\n<h3>C. How to Automatically Label Incoming Emails on the Gmail iOS App<\/h3>\n<p><em><strong>Note:<\/strong> While you can automatically assign labels to emails on the Gmail mobile app for iOS devices, you <strong>can\u2019t<\/strong> do so in Gmail\u2019s Android mobile app.<\/em><\/p>\n<p>Let\u2019s go over the steps for assigning labels automatically to emails on Gmail\u2019s <strong>iOS<\/strong> app:<\/p>\n<p><strong>Step 1<\/strong><br \/>\nOpen the Gmail app on your iOS device and click the <strong>Menu<\/strong> icon on the top right corner.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18635\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-icon-ios.png\" alt=\"Menu button in the Gmail iOS app\" width=\"368\" height=\"688\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-icon-ios.png 471w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-icon-ios-161x300.png 161w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-icon-ios-13x24.png 13w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-icon-ios-19x36.png 19w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/hamburger-icon-ios-26x48.png 26w\" sizes=\"auto, (max-width: 368px) 100vw, 368px\" \/><\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Scroll down the menu bar and tap the Gmail <strong>Settings<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18636\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/ios-gmail-settings.png\" alt=\"Settings button in the Gmail iOS app \" width=\"363\" height=\"773\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/ios-gmail-settings.png 470w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/ios-gmail-settings-141x300.png 141w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/ios-gmail-settings-11x24.png 11w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/ios-gmail-settings-17x36.png 17w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/ios-gmail-settings-23x48.png 23w\" sizes=\"auto, (max-width: 363px) 100vw, 363px\" \/><\/p>\n<p><strong>Step 3<\/strong><br \/>\nSelect your Gmail account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18637\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-gmail-account.png\" alt=\"Selecting an email account in the Gmail iOS app\" width=\"354\" height=\"405\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-gmail-account.png 467w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-gmail-account-262x300.png 262w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-gmail-account-21x24.png 21w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-gmail-account-31x36.png 31w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-gmail-account-42x48.png 42w\" sizes=\"auto, (max-width: 354px) 100vw, 354px\" \/><\/p>\n<p><strong>Step 4<br \/>\n<\/strong>Click on <strong>Label settings<\/strong> in the <strong>Settings Menu<\/strong> that opens.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18638\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-settings-ios.png\" alt=\"Label settings in the Gmail iOS app\" width=\"358\" height=\"721\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-settings-ios.png 471w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-settings-ios-149x300.png 149w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-settings-ios-12x24.png 12w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-settings-ios-18x36.png 18w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-settings-ios-24x48.png 24w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/p>\n<p><strong>Step 5<br \/>\n<\/strong>Tap the label you want to assign to the emails.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18639\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-ios.png\" alt=\"Choosing a label under Label Settings in the Gmail iOS app\" width=\"370\" height=\"352\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-ios.png 469w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-ios-300x285.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-ios-24x24.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-ios-36x34.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/select-label-ios-48x46.png 48w\" sizes=\"auto, (max-width: 370px) 100vw, 370px\" \/><\/p>\n<p><strong>Step 6<\/strong><br \/>\nClick on <strong>Add\u2026<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18640\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-automatically-ios.png\" alt=\"Add button for automatically adding emails to a label\" width=\"358\" height=\"319\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-automatically-ios.png 473w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-automatically-ios-300x268.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-automatically-ios-24x21.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-automatically-ios-36x32.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/add-automatically-ios-48x43.png 48w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/p>\n<p><strong>Step 7<\/strong><br \/>\nEnter a name or email address in the <em><strong>From<\/strong><\/em> field.<\/p>\n<p>You can also add other criteria (for example, a keyword) for filtering emails. For this, click on <strong>And&#8230;<\/strong> and add any additional filtering criteria for the emails.<\/p>\n<p>Then, click <strong>Save<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18641\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-label-settings.png\" alt=\"Save label settings in the Gmail iOS app\" width=\"353\" height=\"253\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-label-settings.png 471w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-label-settings-300x215.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-label-settings-24x17.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-label-settings-36x26.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/save-label-settings-48x34.png 48w\" sizes=\"auto, (max-width: 353px) 100vw, 353px\" \/><\/p>\n<p>Later, any future emails coming in that match the given criteria will automatically be assigned labels. <a id=\"tips\"><\/a><\/p>\n<p><a href=\"#toc\"><strong>Go back to Contents<\/strong><\/a><\/p>\n<p>Now that we have seen how to use and manage labels on Gmail\u2019s web and mobile apps, I\u2019ll share a few tips to help you make the most of this handy feature: <a id=\"tip1\"><\/a><\/p>\n<h2>How People Use Gmail Labels Wrong \u2014 and Tips to Fix That<\/h2>\n<p>Here are <strong>three<\/strong> practical tips to help you use Gmail\u2019s label feature to its fullest potential:<\/p>\n<h3>Tip #1: Use Labels to Improve Your Search Results<\/h3>\n<p>Most people use Gmail\u2019s labels just for\u00a0<a href=\"https:\/\/www.forbes.com\/sites\/dailymuse\/2011\/12\/01\/an-email-fanatics-guide-to-organizing-your-inbox\/\">organizing your inbox<\/a>.<\/p>\n<p>That&#8217;s just scratching the surface.<\/p>\n<p>Labels can also be used to filter out unwanted emails and narrow your search when you\u2019re looking for important emails in your message list. Using labels to improve your search can be done on all platforms, and the steps remain the same whether you\u2019re using mobile or desktop.<\/p>\n<p>For example, if you want to quickly find unread messages in your message list with the \u201cOperations\u201d label, type <strong>label:operations label:unread<\/strong> into the search bar.<\/p>\n<p>Hit search, and you\u2019ll find only see unread messages marked with the \u201cOperations\u201d label.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18642\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels.png\" alt=\"Search for emails with specific labels\" width=\"678\" height=\"291\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels.png 786w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels-300x129.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels-768x329.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels-24x10.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels-36x15.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/search-with-labels-48x21.png 48w\" sizes=\"auto, (max-width: 678px) 100vw, 678px\" \/><\/p>\n<p><em><strong>Need to narrow your search even further?<br \/>\n<\/strong><strong>Read my comprehensive <a href=\"https:\/\/www.gmass.co\/blog\/gmail-search\/\">article on how to use Gmail Search<\/a> for some handy tips.<\/strong><\/em><\/p>\n<h3>Tip #2: Add Labels When Composing Your Email Message<\/h3>\n<p>Gmail labels aren\u2019t reserved only for your incoming emails.<\/p>\n<p>You can also add them to those important emails you\u2019re sending out. This way, you can organize your outgoing emails better.<\/p>\n<p><em>Wondering how to add a label to your Gmail draft?<br \/>\n<\/em>Just click the <strong>three dots<\/strong> icon at the bottom right of your <em>new Gmail message<\/em> window, select <strong>Label<\/strong>, and choose from your existing label list or create a new one \u2014 it\u2019s that easy! <a id=\"tip3\"><\/a><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18643\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-to-draft.png\" alt=\"Add a label to a New Message\" width=\"503\" height=\"469\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-to-draft.png 690w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-to-draft-300x280.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-to-draft-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-to-draft-36x34.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/label-to-draft-48x45.png 48w\" sizes=\"auto, (max-width: 503px) 100vw, 503px\" \/><\/p>\n<h3>Tip #3: Build Mailing Lists Using Gmail Labels<\/h3>\n<p>It doesn\u2019t matter if you\u2019re a business owner, email marketer, or book club leader; we all need to maintain important <a href=\"https:\/\/www.forbes.com\/sites\/theyec\/2021\/06\/04\/five-tips-to-grow-your-email-list-in-2021\/\">mailing lists<\/a>. However, manually creating a mailing list can be a time-consuming and tedious task.<\/p>\n<p>Fortunately, you don\u2019t have to do it manually anymore.<\/p>\n<p>With powerful Gmail Chrome extensions like <strong><a href=\"https:\/\/www.gmass.co\/\">GMass<\/a><\/strong>, you can <a href=\"https:\/\/www.gmass.co\/blog\/build-email-list-from-gmail-account\/\">easily create massive mailing lists in seconds<\/a>.<\/p>\n<p>GMass works in tandem with the Gmail label feature to help you create email lists quickly.<\/p>\n<p>To start using GMass, <a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\"><strong>download the Chrome extension<\/strong><\/a> and sign up for <strong>free<\/strong> using your Gmail or Google Workspace (formerly G Suite) account.<\/p>\n<p>Here\u2019s how to use GMass to build an email distribution list using Gmail\u2019s labels:<\/p>\n<p><strong>Step 1<\/strong><br \/>\nLog in to Gmail and connect GMass to your Gmail account or Google Workspace account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18644\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/connect-gmail-gmass.png\" alt=\"Connect a Gmail account to GMass\" width=\"442\" height=\"252\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/connect-gmail-gmass.png 639w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/connect-gmail-gmass-300x170.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/connect-gmail-gmass-24x14.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/connect-gmail-gmass-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/connect-gmail-gmass-48x27.png 48w\" sizes=\"auto, (max-width: 442px) 100vw, 442px\" \/><\/p>\n<p><strong>Step 2<br \/>\n<\/strong>Select the label of your choice from the sidebar on the left.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18645\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-label.png\" alt=\"Select Operations label from left sidebar\" width=\"283\" height=\"376\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-label.png 304w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-label-226x300.png 226w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-label-18x24.png 18w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-label-27x36.png 27w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/operations-label-36x48.png 36w\" sizes=\"auto, (max-width: 283px) 100vw, 283px\" \/><\/p>\n<p><strong>Step 3<\/strong><br \/>\nClick the <strong>\u201cBuild an email list from Gmail search results.\u201d<\/strong> button (red magnifying glass icon).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18646\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list.png\" alt=\"Build email list button\" width=\"662\" height=\"207\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list.png 921w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list-300x94.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list-768x240.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list-24x8.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list-36x11.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/build-email-list-48x15.png 48w\" sizes=\"auto, (max-width: 662px) 100vw, 662px\" \/><\/p>\n<p><strong>Step 4<\/strong><br \/>\nGMass will begin compiling a mailing list of every email address within that label. When complete, Gmail\u2019s <em>Compose<\/em> window will appear where you can write your email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-18647\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/to-recipients-gmass.png\" alt=\"New Message window with To recipients added\" width=\"526\" height=\"489\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/to-recipients-gmass.png 688w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/to-recipients-gmass-300x279.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/to-recipients-gmass-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/to-recipients-gmass-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/11\/to-recipients-gmass-48x45.png 48w\" sizes=\"auto, (max-width: 526px) 100vw, 526px\" \/><\/p>\n<p><em><strong>Note:<\/strong> You can also create an email list in a Google Sheet and connect it with GMass to send out mail merge campaigns.<\/em><\/p>\n<p><strong>Step 5<\/strong><br \/>\nCompose the subject and body of your email. When you\u2019re ready to send, click the red <strong>GMass<\/strong> button.<\/p>\n<p>However, that isn\u2019t all GMass can do.<\/p>\n<p>GMass also helps you:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/mail-merge-personalization\/\"><strong>Automatically personalize<\/strong> the subject and body of the email<\/a>.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/new-feature-schedule-mass-emails\/\"><strong>Schedule<\/strong> emails to be sent at a later time<\/a>.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/auto-follow-up-emails-until-reply\/\">Automatically send <strong>follow-up<\/strong> emails<\/a>.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/new-campaign-based-on-subscriber-engagement\/\">Send <strong>behavior-based<\/strong> email campaigns<\/a>.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/reports\/\">Analyze <strong>email performance<\/strong> with detailed reports<\/a>.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/sentiment-analysis-on-replies\/\">Check the <strong>sentiment scores<\/strong> on your email replies<\/a>, and <a href=\"https:\/\/www.gmass.co\/#features\">more<\/a>.<\/li>\n<\/ul>\n<p><strong><a href=\"#toc\">Go back to Contents<\/a><\/strong><\/p>\n<h2>Wrapping up<\/h2>\n<p>While Gmail\u2019s label system may take some getting used to, labels are an easy way to organize your inbox quickly. They go beyond the traditional folder method \u2014 labels can be used to enhance your searches and automatically classify any incoming messages.<\/p>\n<p>And with the right tools, they can even help you create email lists!<\/p>\n<p>If you\u2019re looking for hassle-free email management in Gmail, GMass is your best bet.<\/p>\n<p><em><strong><a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\">Download the Chrome extension<\/a> today and sign up for free with your Gmail or Google Workspace account, and see the benefits for yourself!<\/strong><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Gmail labels help you categorize emails, making it easier to find your emails later. And most people use them\u00a0completely wrong. To actually benefit from this handy feature, you\u2019ll\u2026<\/p>\n","protected":false},"author":2,"featured_media":15171,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4264],"tags":[],"class_list":["post-15043","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail-labels"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>Why Most People Use Gmail Labels Wrong (and How to Fix It)<\/title>\r\n<meta name=\"description\" content=\"Want to learn how to use Gmail labels? This in-depth guide with screenshots will quickly show you how to use Gmail labels on both the mobile and desktop.\" \/>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.gmass.co\/blog\/gmail-labels\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Why Most People Use Gmail Labels Wrong (and How to Fix It)\" \/>\r\n<meta property=\"og:description\" content=\"Want to learn how to use Gmail labels? 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