{"id":20380,"date":"2022-04-22T08:06:27","date_gmt":"2022-04-22T08:06:27","guid":{"rendered":"https:\/\/www.gmass.co\/blog\/?p=20380"},"modified":"2023-12-20T00:47:07","modified_gmt":"2023-12-20T00:47:07","slug":"attachments-email","status":"publish","type":"post","link":"https:\/\/www.gmass.co\/blog\/attachments-email\/","title":{"rendered":"How to Craft The Perfect Email with Attachments (Examples, Tips)"},"content":{"rendered":"<p>An <a href=\"#whatis\"><b>email attachment<\/b><\/a> is a great way to substantiate your message and provide more value to recipients through <a href=\"#excellent\">reports, contracts, case studies, and more<\/a>.<\/p>\n<p>But attachments email isn\u2019t just writing \u2018<i>please find attached<\/i>\u2019 or <a href=\"#attachmentfiles\">clicking the paperclip icon to add your attachments<\/a>. It\u2019s much more than that.<\/p>\n<p>In this article, I\u2019ll tell you the <a href=\"#howto\">exact steps to send the perfect attachments email<\/a> and provide five solid examples to help you out.<\/p>\n<p>I\u2019ll also discuss <a href=\"#tips\">five actionable tips<\/a> to follow while adding an email attachment and share <a href=\"#best\">an excellent mail merge tool you can use for your attachment emails<\/a>.<\/p>\n<div style=\"border: 4px solid #000080; background-color: #d3d3d3d3; padding: 10px;\">\n<p><b>Further Reading:<\/b><\/p>\n<ul>\n<li id=\"this\"><b>Here\u2019s my handy <\/b><a href=\"https:\/\/www.gmass.co\/blog\/outbound-email-marketing\/\"><b>outbound email marketing guide with eight invaluable tips<\/b><\/a><b>.<\/b><\/li>\n<\/ul>\n<ul>\n<li><b>Need some help with your cold emails? Check out these <\/b><a href=\"https:\/\/www.gmass.co\/blog\/b2b-cold-email\/\"><b>12 effective B2B cold email templates<\/b><\/a><b>.<\/b><\/li>\n<\/ul>\n<\/div>\n<h2>This Article Contains:<\/h2>\n<p>(Click on links to jump to specific sections)<\/p>\n<ul>\n<li><a href=\"#whatis\">What Is an Email Attachment?<\/a><\/li>\n<li><a href=\"#howto\">How to Write an Email with an Attachment<\/a><\/li>\n<li><a href=\"#excellent\">5 Excellent Examples of Emails with Attachments<\/a><\/li>\n<li><a href=\"#tips\">5 No-Nonsense Tips for Adding Attachments to Emails<\/a><\/li>\n<li id=\"whatis\"><a href=\"#best\">The Best Mail Merge Tool for Attachment Emails in 2024<\/a><\/li>\n<\/ul>\n<p>Let\u2019s go!<\/p>\n<h2>What Is an Email Attachment?<\/h2>\n<p>An <b>email attachment<\/b> is a file accompanying an outgoing email that provides additional content not covered in your email body. The extra information supplements your email, offering greater value and insights to your recipient.<\/p>\n<p>You can attach multiple files to an email message, and the attachment file can be:<\/p>\n<ul>\n<li>A PDF or Microsoft Word document.<\/li>\n<li>Scanned files.<\/li>\n<li>Spreadsheets.<\/li>\n<li>Pictures.<\/li>\n<li>Videos, and so on.<\/li>\n<\/ul>\n<p><a id=\"howto\" href=\"#this\"><b>Go back to Contents<\/b><\/a><\/p>\n<p>Next, let\u2019s learn how you can write solid attachment emails in five simple steps.<\/p>\n<h2>How to Write an Email with an Attachment<\/h2>\n<p>Here are the steps to follow while composing an attachment email:<\/p>\n<h3>1. Identify the Files You Want to Send<\/h3>\n<p>Before drafting the email, you should know <b>what <\/b>files you want to attach to your message and <b>where <\/b>they are located on your device.<\/p>\n<p>This will help you align the message body with the attachment and avoid scurrying around to locate the file last minute.<\/p>\n<p>However, merely identifying these additional files isn\u2019t enough.<br \/>\nYou should also consider the potential consequences for your recipients.<\/p>\n<p><i>What do I mean?<br \/>\n<\/i>For instance, sending large attachment files that consume too much storage space or take too long to download can turn off recipients and reflect poorly on you.<\/p>\n<p>Instead, you can:<\/p>\n<ul>\n<li>Check if your audience is open to receiving your attachments email once you\u2019ve established a connection. While <a href=\"https:\/\/www.gmass.co\/cold-email\">cold emailing<\/a> new leads, aim to build trust before sending any attachments \u2014 you don\u2019t want to upset or overwhelm them with any unexpected attachment.<\/li>\n<li>Verify the attachment\u2019s file size and format to ensure they align with your recipient\u2019s preferences.<\/li>\n<\/ul>\n<p><a href=\"#tips\">More on optimizing attachments later in this article<\/a>.<\/p>\n<h3>2. Craft an Email Subject Line<\/h3>\n<p>Once you\u2019ve identified the required attachment files, you can begin drafting your email \u2014 starting with the <b>subject line<\/b>.<\/p>\n<p>Since <a href=\"https:\/\/financesonline.com\/email-subject-line-statistics\/\">64% of all readers<\/a> open an email based solely on its subject line, you\u2019ll have to create a killer subject line that intrigues your audience and reels them in.<\/p>\n<p>And as most recipients tend to overlook unexpected attachment emails, it\u2019s best to mention the file names in your subject line to give them a heads-up.<\/p>\n<p>However, even while adding these details, remember to keep your subject lines concise and to the point, preferably under ten words.<\/p>\n<p><b><i>Wondering how to write excellent subject lines?<br \/>\n<\/i><\/b><b><i>Read my articles on:<\/i><\/b><b><i><\/i><\/b><\/p>\n<ul>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/networking-email-subject-line\/\"><b><i>30 engaging email subject lines to boost the open rates of your networking emails<\/i><\/b><\/a><b><i>.<\/i><\/b><\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/cold-email-subject-lines\/\"><b><i id=\"body\">43 compelling email subject lines to get readers to open your cold emails instantly<\/i><\/b><\/a><b><i>.<\/i><\/b><\/li>\n<\/ul>\n<p><a href=\"#this\"><b>Go back to Contents<\/b><\/a><\/p>\n<h3>3. Draft the Email Body<\/h3>\n<p>Once you have your subject line down, you can move on to the <b>email body<\/b>.<\/p>\n<p>Your attachment email\u2019s body should provide the recipient with everything you promised in the subject line. It\u2019s here that you explain the purpose of your email.<\/p>\n<p>If your sole intent is to send an attachment file, your email body can be a brief description of the file.<\/p>\n<p>But if the attachment is only a part of what you wish to convey, simply mention it in the body with a short sentence like:<\/p>\n<ul>\n<li>Here\u2019s [attachment name].<\/li>\n<li>I\u2019m sharing [attachment name] with you.<\/li>\n<li>The requested [attachment type &#8211; report\/video\/contract] is attached below.<\/li>\n<li>Please take a look at the attached [attachment name].<\/li>\n<li>For reference, I&#8217;ve appended [attachment name].<\/li>\n<\/ul>\n<p><b><i>Pro tip<\/i><\/b><i>: Strive to use something besides the generic \u2018Please find attached\u2019 when mentioning the attached files in your <\/i><i>email<\/i><i>\u2019s body.<\/i><\/p>\n<p>In addition to mentioning your attached files, your email message body should be compelling enough to interest readers. While drafting the body, you should:<\/p>\n<ul>\n<li>Stay focused on your purpose.<\/li>\n<li>Relay information through short, concise sentences.<\/li>\n<li>Maintain a professional yet engaging tone.<\/li>\n<\/ul>\n<p><b><i>Unsure about drafting the perfect email body?<br \/>\n<\/i><\/b><b><i>Check out my articles on:<\/i><\/b><\/p>\n<ul>\n<li id=\"attachmentfiles\"><a href=\"https:\/\/www.gmass.co\/blog\/how-to-start-an-email\/\"><b><i>The eight best salutations and opening lines to start your email<\/i><\/b><\/a>.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/prospecting-email\/\"><b><i>How to write the perfect prospecting email (with six free templates)<\/i><\/b><\/a><b>.<\/b><\/li>\n<\/ul>\n<h3>4. Add Attachments Files<\/h3>\n<p>Once you\u2019ve composed your email, it\u2019s time to attach the required files to your e mail message.<\/p>\n<p>However, this isn\u2019t a hard and fast rule.<br \/>\nYou can actually attach your files whenever you want during the drafting process.<\/p>\n<p>In fact, many senders prefer to attach files before writing their emails so that they don\u2019t forget to attach them later.<\/p>\n<p><i>But how do you add attachments?<br \/>\n<\/i>If you\u2019re a Gmail, Microsoft Outlook, or Apple Mail user, attaching files to your message is pretty straightforward.<\/p>\n<p>Here\u2019s a quick walkthrough guide for Gmail (you can follow similar steps for any other email program):<\/p>\n<ul>\n<li><b>Log in<\/b> to the email server or email client on your desktop or mobile device and click on <b>Compose<\/b> or <b>New <\/b><b>Email<\/b> option.<\/li>\n<li>Click on the <b>Attach File<\/b> button (attachment icon\/ paperclip icon) in the Compose window.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-20383\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-1024x951.png\" alt=\"Attach file button\" width=\"440\" height=\"408\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-1024x951.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-300x279.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-768x713.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button-48x45.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Attach-file-button.png 1118w\" sizes=\"auto, (max-width: 440px) 100vw, 440px\" \/><\/p>\n<ul>\n<li>Select the files you want to upload and click <b>Open <\/b>to append the chosen file to your email.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-20384\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-1024x719.png\" alt=\"Click open\" width=\"458\" height=\"322\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-1024x719.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-300x211.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-768x539.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-24x17.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-36x25.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open-48x34.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Click-open.png 1416w\" sizes=\"auto, (max-width: 458px) 100vw, 458px\" \/><\/p>\n<h3>5. Proofread and Send Your Email<\/h3>\n<p>You may have crafted an email with a great subject line and body and even attached the necessary files.<\/p>\n<p>But don\u2019t send it as soon as you finish.<\/p>\n<p><i>Why not?<br \/>\n<\/i>Because any minor, overlooked mistake in your email can make you look sloppy and amateur.<\/p>\n<p>For instance, a missing comma, a broken link, or outdated stats can turn off your recipient \u2014 or worse, hurt your reputation.<\/p>\n<p>That\u2019s why you should <b>always proofread <\/b>and review your attachment email before hitting send. You should ensure your emails:<\/p>\n<ul>\n<li>Don\u2019t have any grammar or punctuation errors.<\/li>\n<li>Are free of typos, broken URLs, or outdated information.<\/li>\n<li>Are clear and easy to understand.<\/li>\n<li>Address the appropriate recipient.<\/li>\n<li>Contain the necessary attachments.<\/li>\n<\/ul>\n<p>Once you\u2019ve fixed such errors, you can send attachment emails that connect with readers and keep them engaged.<\/p>\n<p><a id=\"excellent\" href=\"#this\"><b>Go back to Contents<\/b><\/a><\/p>\n<p>To help you further, I\u2019ll share some examples illustrating different types of attachment emails.<\/p>\n<h2>5 Excellent Examples of Emails with Attachments<\/h2>\n<p>Here are five fantastic examples of emails with attachments, each serving a different purpose:<\/p>\n<h3>1. Submitting a Monthly Report<\/h3>\n<div style=\"border: 1px solid #000000;\">\n<p style=\"background-color: #444; color: white;\"><b style=\"margin: 25px;\"><i>Subject line:<\/i><\/b><i> Monthly Executive Reports for [month][year]&#8230;\u00a0<\/i><\/p>\n<div style=\"margin: 25px;\">\n<p><i>Hello [<\/i><i>recipient<\/i><i>\u2019s name],\u00a0<\/i><\/p>\n<p><i>It\u2019s my pleasure to report that the previous month was one of phenomenal success, well beyond our expectations.\u00a0\u00a0<\/i><\/p>\n<p><i>Sales have peaked by [percentage] and are [percentage difference] above our target. Most of this increase is because of our new customer acquisitions.\u00a0<\/i><\/p>\n<p><i>However, there\u2019s been an increase in the churn rate too. We\u2019ve lost [percentage] more buyers than last month. I think the nationwide lockdown could be the primary reason behind this.\u00a0<\/i><\/p>\n<p><i>I\u2019ve attached our executive reports with this email to help you analyze our performance for the past month.<\/i><\/p>\n<p><i>Thanks.<br \/>\n<\/i><i>[Your name]<\/i><\/p>\n<\/div>\n<\/div>\n<h3>2. Delivering an Event Invitation<\/h3>\n<div style=\"border: 1px solid #000000;\">\n<p style=\"background-color: #444; color: white;\"><b style=\"margin: 25px;\"><i>Subject line:<\/i><\/b><i>Invitation to [function or event name]<\/i><\/p>\n<div style=\"margin: 25px;\">\n<p><i>Greetings [<\/i><i>recipient<\/i><i>\u2019s name],<\/i><\/p>\n<p><i>I\u2019ve enclosed an invitation to [function or event name] to be held in [place] on [date]. You\u2019ll find the venue and time details in the invitation. I\u2019ll be very grateful if you could attend the event.\u00a0\u00a0<\/i><\/p>\n<p><i>Please feel free to get in touch if you have any concerns.\u00a0<\/i><\/p>\n<p><i>Regards,<br \/>\n<\/i><i>[Your name]<\/i><\/p>\n<\/div>\n<\/div>\n<h3>3. Including a Contract Copy<\/h3>\n<div style=\"border: 1px solid #000000;\">\n<p style=\"background-color: #444; color: white;\"><b style=\"margin: 25px;\"><i>Subject line:<\/i><\/b><i>Your Contract Copy for [product or service name]<\/i><\/p>\n<div style=\"margin: 25px;\">\n<p><i>Hello [<\/i><i>Recipient<\/i><i>\u2019s name],\u00a0<\/i><\/p>\n<p><i>We\u2019ve received your first payment for our [product or service] for [<\/i><i>recipient<\/i><i>\u2019s company name]. I\u2019ve included a signed copy of the contract <\/i><i>document<\/i><i> with this <\/i><i>email<\/i><i> for your record.<\/i><\/p>\n<p><i>Please let us know if you need any further clarification.\u00a0<\/i><\/p>\n<p><i>Best,<br \/>\n<\/i><i>[Your name]<\/i><\/p>\n<\/div>\n<\/div>\n<h3>4. Follow-up to a Previous Message<\/h3>\n<div style=\"border: 1px solid #000000;\">\n<p style=\"background-color: #444; color: white;\"><b style=\"margin: 25px;\"><i>Subject line:<\/i><\/b><i>Ready to Start [recipient\u2019s name]? Here\u2019re Our Best Quotes<\/i><\/p>\n<div style=\"margin: 25px;\">\n<p><i>Hello [<\/i><i>recipient<\/i><i>\u2019s name],\u00a0<\/i><\/p>\n<p><i>It was great talking to you last time and learning more about what you\u2019re looking for.\u00a0\u00a0<\/i><\/p>\n<p><i>I understand the issues you\u2019re facing with [problems discussed in the previous conversation] and how it\u2019s become harder to [effect on team or organization].\u00a0<\/i><\/p>\n<p><i>As discussed, I\u2019ve attached a <\/i><i>PDF file<\/i><i> with more information about our services and the best quotes we can offer. You\u2019ll find how we can help boost your [business objective] and resolve your specific pain points.\u00a0\u00a0<\/i><\/p>\n<p><i>For any further questions, please reach us at [contact details].<\/i><\/p>\n<p><i>Thank you for your time,<br \/>\n<\/i><i>[Your name]<\/i><\/p>\n<\/div>\n<\/div>\n<h3>5. Sending a Resume or Cover Letter<\/h3>\n<div style=\"border: 1px solid #000000;\">\n<p style=\"background-color: #444; color: white;\"><b style=\"margin: 25px;\"><i>Subject line:<\/i><\/b><i>Application for [job designation] &#8211; Resume and Cover Letter Included<\/i><\/p>\n<div style=\"margin: 25px;\">\n<p><i>Hello [<\/i><i>recipient<\/i><i>\u2019s name],\u00a0<\/i><\/p>\n<p><i>I\u2019m interested in applying for the [job designation] position at your organization. I\u2019ve attached my resume and cover letter with this <\/i><i>email<\/i><i>.<\/i><\/p>\n<p><i>Thank you for considering my application for the role, and I look forward to your response.\u00a0<\/i><\/p>\n<p><i>Yours sincerely,<br \/>\n<\/i><i>[Your name]\u00a0<\/i><\/p>\n<\/div>\n<\/div>\n<p><a id=\"tips\" href=\"#this\"><b>Go back to Contents<\/b><\/a><\/p>\n<p>Let\u2019s now look at some handy guidelines to follow while writing emails with attachments.<\/p>\n<h2>5 No-Nonsense Tips for Adding Attachments to Emails<\/h2>\n<p>Here\u2019re are five actionable tips to enhance your attachment emails:<\/p>\n<h3>1. Ensure Your Attachment\u2019s File Format Is Appropriate<\/h3>\n<p>A best practice when you send attachment emails is to ensure the file attachment is also <b>accessible <\/b>to your recipient.<\/p>\n<p><i>What does that mean?<br \/>\n<\/i>Just because you can access a file, don\u2019t assume that your recipients would be able to do so too.<\/p>\n<p>Sometimes your readers may not have the required software to open an attachment, leaving them disappointed and frustrated \u2014 defeating the purpose of your email.<\/p>\n<p>To raise the odds of your recipient successfully opening the file attachment, you can:<\/p>\n<ul>\n<li>Choose a file with a more universal file type they can readily open or download, like a .txt, .jpg, .docx, or .pdf file.<\/li>\n<li>Avoid sending attachments with an unfamiliar file extension like .ade, .com, .exe, etc., that need specialized software for access or can raise suspicion among recipients.<\/li>\n<\/ul>\n<h3>2. Limit Your Attachment\u2019s File Size<\/h3>\n<p>In addition to file type, your <b>attachment<\/b><b>\u2019s size<\/b> also affects the quality of your attachments email.<\/p>\n<p><i>How?<br \/>\n<\/i>Excessively large attachments, especially images, take longer to download and require more storage space. A large file is also more likely to be caught by <a href=\"https:\/\/www.gmass.co\/blog\/spam-filter\/\">spam filters<\/a> and damage your reputation.<\/p>\n<p>And to avoid an influx of large file attachments and spam, every email service provider has size limits for email attachments, such as:<\/p>\n<ul>\n<li><b>Gmail<\/b>: 25 MB<\/li>\n<li><b>Yahoo Mail<\/b>: 25 MB<\/li>\n<li><b>Apple Mail<\/b>: 20 MB<\/li>\n<li><b>Microsoft Outlook<\/b>: 10 MB<\/li>\n<\/ul>\n<p>Restricting your attachment size to 10 MB makes it easier for readers to view and download your attachment, especially on mobile devices. If you want to attach multiple files, stick to the upper limit of your specific email service provider.<\/p>\n<p><i>But what if you have to send a large-sized <\/i><i>e mail attachment <\/i><i>beyond those limits?<br \/>\n<\/i>No worries!<\/p>\n<p>Just compress your large attachments as per the limits of your email server or upload them to a cloud storage service like Google Drive, OneDrive, or Dropbox and share the link in your email.<\/p>\n<h3>3. Use a Link Instead of an Attachment<\/h3>\n<p>Remember, the file format and size restrictions for attachment files can often prevent you from sending them with your e mail message.<\/p>\n<p>You may also prefer to avoid sending any unexpected attachment to <a href=\"https:\/\/www.gmass.co\/blog\/email-leads\/\">new leads<\/a> since you haven\u2019t yet earned their trust.<\/p>\n<p><i>What do you do then?<br \/>\n<\/i>You can send a link to the file stored in a cloud service like Google Drive, OneDrive, or Dropbox) instead of sending an e mail attachment.<\/p>\n<p>I\u2019ll explain why.<\/p>\n<p>Using a link (to a Google Doc, for example) has multiple benefits:<\/p>\n<ul>\n<li>It can deliver the same content as an attachment file. For instance, you can share the contents of a Microsoft Word document or Adobe Reader PDF file in a Google doc.<\/li>\n<li>It helps you overcome storage and time constraints \u2014 sharing a link is quicker and easier than spending several minutes uploading a large file.<\/li>\n<li>Recipients can access it online via a desktop or mobile device.<\/li>\n<\/ul>\n<p>But don\u2019t just copy-paste a link into your email message!<\/p>\n<p>To be professional, you can either:<\/p>\n<ul>\n<li>Add a relevant anchor text describing your link\u2019s contents.<\/li>\n<li>Use a shortened link or try a URL shortening service like bit.ly to modify any lengthy links.<\/li>\n<\/ul>\n<h3>4. Send Secure Attachments in Your Email<\/h3>\n<p>In recent years, attachment emails have become popular channels for <b>malware<\/b> distribution, posing a massive security threat for recipients.<\/p>\n<p>Sending a malicious or malware-infested file, even accidentally, can compromise your recipient\u2019s email security and undermine your reputation.<\/p>\n<p>But don\u2019t worry. If you exercise caution while sending email attachments, you can save yourself and your recipients a world of pain.<\/p>\n<p>Here\u2019s what you can do:<\/p>\n<ul>\n<li><b>Scan attachments for <\/b><b>malware<\/b>: Most email services automatically scan attached files and reject ones with viruses or malware. If your email client or service fails to do so, install an antivirus program on your computer to weed out virus-infested files.<\/li>\n<li><b>Avoid attaching unknown <\/b><b>file<\/b><b> formats to your <\/b><b>email<\/b>: Steer clear of file extension types like .ade, .adp \u00a0 .cmd, .com, .exe, .pcd, .wsf, etc., which are <a href=\"https:\/\/www.forbes.com\/sites\/barrycollins\/2021\/01\/16\/dont-click-on-these-5-dangerous-email-attachments\/?sh=51b9fa147847\">common malware carriers<\/a>.<\/li>\n<li><b>Stay away from <\/b><b>attachment<\/b><b> files<\/b><b> with double extensions<\/b>: Extensions like .img.exe are usually misused by hackers to conceal malware and viruses. Beware of any executable attachment file disguised as an image \u2014 it\u2019s a common ploy to compromise recipients\u2019 email security.<\/li>\n<\/ul>\n<h3>5. Mention Included Attachments in Your Email<\/h3>\n<p>I\u2019ve <a href=\"#body\">already discussed<\/a> the significance of mentioning the attachment\u2019s details in your subject line and email body.<\/p>\n<p>Doing so lets recipients know what to expect from your email message. It\u2019s also an excellent way to be forthright and clear about the purpose of your email.<\/p>\n<p>Some best practices to follow while referring to your attachments:<\/p>\n<ul>\n<li>Tell recipients your attached file names.<\/li>\n<li>Mention the number of attached files (in case of multiple attachments) and their variations.<\/li>\n<li>Include some context or background information to give readers more clarity about the attached file.<\/li>\n<\/ul>\n<p><a href=\"#this\"><b>Go back to Contents<\/b><\/a><\/p>\n<p id=\"best\">While you can apply these best practices for all messages with email attachments, you may not be able to follow them when sending mass emails with multiple attachments to different email addresses.<\/p>\n<p>If you\u2019re looking for enhanced <a href=\"https:\/\/www.gmass.co\/blog\/mail-merge-with-attachments\/\">mail merge capabilities<\/a> for your attachment emails, an email automation tool like <a href=\"https:\/\/www.gmass.co\/\"><b>GMass<\/b> <\/a>is what you need.<\/p>\n<h2>The Best Mail Merge Tool for Attachment Emails in 2024<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-20385 size-large\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-1024x532.png\" alt=\"Gmass\" width=\"640\" height=\"333\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-1024x532.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-300x156.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-768x399.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-1536x798.png 1536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-36x19.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2-48x25.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2022\/04\/Gmass-2.png 1999w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>GMass is a robust <b>email<\/b><b> marketing <\/b><b>automation<\/b> tool that lets you send mass emails and mail merges with personalized attachments. (You can even send attachments using the <a href=\"https:\/\/www.gmass.co\/blog\/gmass-api\/\">GMass API<\/a>.)<\/p>\n<p>Its exceptional features and ease of use make GMass the perfect outreach solution for digital marketers, salespeople, entrepreneurs, and small business owners. It\u2019s also used by employees of social media giants like LinkedIn and Twitter.<\/p>\n<p>With GMass, you can:<b><\/b><\/p>\n<ul>\n<li><a href=\"https:\/\/www.gmass.co\/features\/gmail-scheduling\"><b>Schedule mass emails and mail merges<\/b><\/a> to launch a marketing campaign at a schedule of your choice.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/features\/bounce-management\"><b>Automatically process bounces<\/b><\/a> and prevent delivery of messages to those email addresses in the future.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/features\/gmail-list-builder\"><b>Build an <\/b><b>email<\/b><b> list <\/b><\/a>directly from your Gmail search results.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/features\/reporting\"><b>Track open and click rates<\/b><\/a> of your attachment emails to evaluate the type of content that holds readers\u2019 attention.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/features\/auto-follow-up-gmail\"><b>Send automated follow-up emails<\/b><\/a> to drive more replies and engagement from recipients.<\/li>\n<li>Run <a href=\"https:\/\/www.gmass.co\/features\/ab-testing-gmail\"><b>A\/B tests<\/b><\/a> to determine the email copy that produces maximum response and conversions.<b>\u00a0\u00a0<\/b><\/li>\n<\/ul>\n<p><a href=\"#this\"><b>Go back to Contents<\/b><\/a><\/p>\n<h2>Wrapping Up<\/h2>\n<p>Attachments add more substance to your emails and offer extra information to enrich your email message.<\/p>\n<p>You can use the steps, tips, and examples I covered here to ensure your attachment emails deliver high value to your recipients.<\/p>\n<p>And if you wish to send mass emails with attachment files, you should go for an email outreach tool like GMass. It lets you schedule mail merges with attachments, automate follow-up emails, track your email\u2019s open, reply, and bounce rates, and do so much more.<\/p>\n<p><a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\"><b><i>Download the free GMass Chrome extension<\/i><\/b><\/a><b><i> today and start sending <\/i><\/b><b><i>email<\/i><\/b><b><i> attachments<\/i><\/b><b><i> at scale!<\/i><\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>An email attachment is a great way to substantiate your message and provide more value to recipients through reports, contracts, case studies, and more. But attachments email isn\u2019t\u2026<\/p>\n","protected":false},"author":2,"featured_media":20394,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[13,9155,8],"tags":[],"class_list":["post-20380","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-campaigns","category-email-copywriting","category-email-marketing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>How to Craft The Perfect Email with Attachments (Examples, Tips)<\/title>\r\n<meta name=\"description\" content=\"Learn how to compose the perfect attachments email with this step-step guide, including helpful examples and actionable tips.\" \/>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link 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