{"id":657,"date":"2017-01-26T08:22:07","date_gmt":"2017-01-26T08:22:07","guid":{"rendered":"http:\/\/www.gmass.co\/blog\/?p=657"},"modified":"2017-01-26T08:22:07","modified_gmt":"2018-07-11T04:31:55","slug":"using-gmail-easily-manage-responses-craigslist-ads","status":"publish","type":"post","link":"https:\/\/www.gmass.co\/blog\/using-gmail-easily-manage-responses-craigslist-ads\/","title":{"rendered":"Using Gmail to easily manage responses to Craigslist ads"},"content":{"rendered":"<p class=\"p1\">I have a love-hate relationship with <strong>Craigslist<\/strong>. I hate that its interface hasn&#8217;t evolved since 1995, that posting an ad is always a crapshoot, and that there&#8217;s zero support available, but I love\u00a0that it&#8217;s still so highly trafficked that you can post an ad for almost anything and get flooded with responses. Whenever we have a job opening, we almost always post our job ad to Craigslist, amongst other job boards.<\/p>\n<p class=\"p1\">Using GMass, the disjointed mess of handling responses to a Craigslist ad becomes navigable and, dare I say, easy for Gmail users. No need to create a separate account to receive CL responses, and no response is left hanging. The main facets of what I&#8217;ll teach you in this article are:<\/p>\n<ol>\n<li class=\"p1\">How to set up <strong>Gmail Labels<\/strong> and organize your Craigslist responses into these labels. For example, you might place your rejections into a <strong>Rejections<\/strong> Label, you might place your &#8220;maybes&#8221; into a <strong>Maybe<\/strong> Label, and the candidates you&#8217;re most excited about you might place into an <strong>Interview<\/strong> Label.<\/li>\n<li class=\"p1\">How to then build an email list by scraping\u00a0a\u00a0particular <strong>Label<\/strong>.<\/li>\n<li class=\"p1\">How to send a mass email to everyone in the <strong>Label<\/strong>, such that the <strong>email goes out as a reply to each person&#8217;s original message to you<\/strong>. That way you can send a personalized email to everyone you want to continue in your interview process, as well as a courtesy rejection email to everyone that didn&#8217;t make the cut.<\/li>\n<\/ol>\n<h3 class=\"p1\"><span class=\"s1\"><b>Here is the Craigslist Ad<\/b><\/span><\/h3>\n<p>A few months ago, when hiring new editors for our other service,\u00a0<a href=\"http:\/\/www.wordzen.com\"><span class=\"s2\">Wordzen<\/span><\/a>, I posted a job\u00a0ad on Craigslist.<\/p>\n<p class=\"p1\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-740\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-ad-740x1024.gif\" alt=\"\" width=\"720\" height=\"996\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-ad-740x1024.gif 740w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-ad-217x300.gif 217w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-ad-768x1063.gif 768w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/p>\n<p class=\"p1\"><span class=\"s1\">As anyone who has posted on Craigslist knows, the responses can be hard to keep up with, because\u00a0they come at different times, with different subject lines,\u00a0and varying degrees of professionalism.<\/span><\/p>\n<h3 class=\"p1\">Setting Craigslist Reply Options<\/h3>\n<p class=\"p1\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-741\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-settings-1024x295.gif\" alt=\"\" width=\"720\" height=\"207\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-settings-1024x295.gif 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-settings-300x87.gif 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-settings-768x221.gif 768w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><span class=\"s1\">Craigslist gives you a few options to receive responses. The Craigslist Mail Relay system allows you to mask both your and the responder&#8217;s email address by showing alias addresses in place of your real account. It&#8217;s a great option for protecting the\u00a0privacy of\u00a0people selling items on Craigslist, but in the case of a job opening, I always choose &#8220;show my real email address&#8221; to convey that the job is real. Some prefer to select &#8220;no replies to this email&#8221; and include the email address in the posting &#8211; it&#8217;s a matter of personal preference. I prefer to show my email address so that candidates can easily reference the posting in their initial email to me.<\/span><\/p>\n<h3 class=\"p1\">Set up Gmail Labels to filter\u00a0the Craigslist Responses<\/h3>\n<p class=\"p1\"><span class=\"s1\">I created a <strong>Gmail Label<\/strong>\u00a0called <strong>Editor Hire<\/strong> to store all of the applications in one place, and to get them out of my <strong>Inbox<\/strong>:<\/span><\/p>\n<figure id=\"attachment_745\" aria-describedby=\"caption-attachment-745\" style=\"width: 190px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-745\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Gmail-Labels-Craigslist-2-128x300.gif\" width=\"190\" height=\"445\" \/><figcaption id=\"caption-attachment-745\" class=\"wp-caption-text\">I created the Label &#8220;Editor Hire&#8221; where all applications would arrive, based on the Gmail filter I set. I would then manually move them into Decline, Maybe, and the other Labels after reviewing each one.<\/figcaption><\/figure>\n<figure id=\"attachment_742\" aria-describedby=\"caption-attachment-742\" style=\"width: 720px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-742 size-large\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmail-craigslist-filters-1024x168.gif\" width=\"720\" height=\"118\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmail-craigslist-filters-1024x168.gif 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmail-craigslist-filters-300x49.gif 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmail-craigslist-filters-768x126.gif 768w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><figcaption id=\"caption-attachment-742\" class=\"wp-caption-text\">These are the Gmail filters that ensured all applications were routed to the &#8220;Editor Hire&#8221; Label.<\/figcaption><\/figure>\n<p class=\"p1\"><span class=\"s1\"><br \/>\nAlthough there were still a few stray messages that I had to manually label, most skipped my<span class=\"Apple-converted-space\">\u00a0Inbox<\/span>\u00a0and were filtered to <strong>Editor Hire<\/strong>.<\/span><\/p>\n<p class=\"p1\">As I had time to review applications, I created a few more labels for groups of applicants I would need to contact with different messages. Rejected candidates would go into <strong>Decline<\/strong>, people I was undecided on would go into <strong>Maybe<\/strong> and my favorite candidates went to <strong>Next Round<\/strong>.<\/p>\n<h3 class=\"p1\"><span class=\"s1\"><b>Use GMass to respond to\u00a0groups of candidates at a time<\/b><\/span><\/h3>\n<p class=\"p1\"><span class=\"s1\">When I was ready to send my favorite applications to the first interview round, I needed to send an email with a link to all of the individuals in the <strong>Next Round<\/strong>\u00a0Label. I opened up the label, clicked the GMass <strong>Build Email List<\/strong> button (magnifying glass button), and GMass built my recipient list for me and populated the <strong>To field<\/strong> with all of their email addresses.<\/span><\/p>\n<p class=\"p1\"><img decoding=\"async\" src=\"http:\/\/www.gmass.co\/Build-Email-List-Craigslist.gif\" \/><\/p>\n<p class=\"p1\"><span class=\"s1\">I began my email with: <\/span><\/p>\n<pre class=\"p1\"><span class=\"s1\">Hi\u00a0{First Name|there}<\/span><\/pre>\n<p class=\"p1\"><span class=\"s1\">so that most people would be greeted by their first name and at worst they would be greeted with\u00a0&#8220;Hi there&#8221;. <a href=\"http:\/\/www.gmass.co\/blog\/mail-merge-personalization\/\">You can learn more about personalization here.<\/a><\/span><\/p>\n<p class=\"p1\"><span class=\"s1\"><span style=\"color: #993300;\"><strong>Here\u2019s the important part:<\/strong><\/span> I set the campaign to\u00a0<strong>Send as replies<\/strong>, GMass sent my email to each of the candidates not as a new thread, but in the same thread as our most recent conversation.<\/span><\/p>\n<p class=\"p1\"><span class=\"s1\">You can see the rest of my settings below:<\/span><\/p>\n<p class=\"p1\"><img decoding=\"async\" src=\"http:\/\/www.gmass.co\/Campaign-Settings-Craigslist.gif\" \/><\/p>\n<h3>What the sent emails look like<\/h3>\n<figure id=\"attachment_748\" aria-describedby=\"caption-attachment-748\" style=\"width: 720px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-748 size-large\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-1-1024x655.gif\" width=\"720\" height=\"461\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-1-1024x655.gif 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-1-300x192.gif 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-1-768x492.gif 768w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><figcaption id=\"caption-attachment-748\" class=\"wp-caption-text\">Example 1 of an email sent in response to a favored candidate<\/figcaption><\/figure>\n<figure id=\"attachment_749\" aria-describedby=\"caption-attachment-749\" style=\"width: 720px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-749 size-large\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-2-1024x627.gif\" width=\"720\" height=\"441\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-2-1024x627.gif 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-2-300x184.gif 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Reply-Example-2-768x471.gif 768w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><figcaption id=\"caption-attachment-749\" class=\"wp-caption-text\">Example 2 of an email sent in response to a favored candidate<\/figcaption><\/figure>\n<p class=\"p1\">Notice that my email was sent\u00a0in the same thread as the application (the most recent received message), and the <strong>Personalization Tag<\/strong>\u00a0was replaced with the recipient&#8217;s first name.<\/p>\n<h3 class=\"p1\">The Rejection\u00a0Letter<\/h3>\n<p class=\"p1\"><span class=\"s1\">After I finished my assessment process and hired a couple\u00a0editors, I wanted to inform everyone else that I hired someone and thank them for their time in applying to my opening.\u00a0Doing so\u00a0was simple. Remember the general <strong>Editor Hire<\/strong>\u00a0Label I made at the beginning? I built a list from that label using the GMass <strong>Build Email List<\/strong> button\u00a0&#8211; the magnifying glass &#8211; and I used suppression lists to prevent sending to the two people I hired.<\/span><\/p>\n<p class=\"p1\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-759\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Suppression-1024x939.gif\" alt=\"\" width=\"720\" height=\"660\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Suppression-1024x939.gif 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Suppression-300x275.gif 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/Craigslist-Suppression-768x704.gif 768w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/p>\n<h3>Alternate way to retrieve all responses to the ad<\/h3>\n<p>If you used the Craigslist Mail Relay as your method of collecting replies to your ad, then building an email list of everyone that responded doesn&#8217;t even require Gmail Labels.<\/p>\n<figure id=\"attachment_703\" aria-describedby=\"caption-attachment-703\" style=\"width: 654px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-703 size-full\" src=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/@reply.craigslist.org_.png\" alt=\"Craigslist Mail Relay\" width=\"654\" height=\"37\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/@reply.craigslist.org_.png 654w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/@reply.craigslist.org_-300x17.png 300w\" sizes=\"auto, (max-width: 654px) 100vw, 654px\" \/><figcaption id=\"caption-attachment-703\" class=\"wp-caption-text\">If you chose\u00a0the Craigslist Mail Relay, a search for @reply.craigslist.org will yield all of your responses. Just click <strong>Build Email List<\/strong>\u00a0to email\u00a0everyone.<\/figcaption><\/figure>\n<h3>Want to get even fancier?<\/h3>\n<ol>\n<li>If you&#8217;re afraid to send a mass email to a group of people\u00a0because you think you did something wrong&#8230;use the <a href=\"http:\/\/www.gmass.co\/blog\/no-more-fear-preview-your-emails-as-drafts-then-send-them-with-one-click\/\">Preview as Drafts feature<\/a>.<\/li>\n<li>Use <a href=\"http:\/\/www.gmass.co\/blog\/new-feature-automatic-follow-up-emails-until-you-get-a-reply\/\">auto follow-ups<\/a> to send automatic reminder emails to your YES candidates, to ensure you get a reply from them.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>I have a love-hate relationship with Craigslist. I hate that its interface hasn&#8217;t evolved since 1995, that posting an ad is always a crapshoot, and that there&#8217;s zero\u2026<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4253],"tags":[],"class_list":["post-657","post","type-post","status-publish","format-standard","hentry","category-how-to-guides"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>Using Gmail to easily manage responses to Craigslist ads<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.gmass.co\/blog\/using-gmail-easily-manage-responses-craigslist-ads\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Using Gmail to easily manage responses to Craigslist ads\" \/>\r\n<meta property=\"og:description\" content=\"I have a love-hate relationship with Craigslist. I hate that its interface hasn&#8217;t evolved since 1995, that posting an ad is always a crapshoot, and that there&#8217;s zero\u2026\" \/>\r\n<meta property=\"og:url\" content=\"https:\/\/www.gmass.co\/blog\/using-gmail-easily-manage-responses-craigslist-ads\/\" \/>\r\n<meta property=\"og:site_name\" content=\"GMass Blog\" \/>\r\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/GmailMailMerge\/\" \/>\r\n<meta property=\"article:published_time\" content=\"2017-01-26T08:22:07+00:00\" \/>\r\n<meta property=\"article:modified_time\" content=\"2018-07-11T04:31:55+00:00\" \/>\r\n<meta property=\"og:image\" content=\"http:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2017\/01\/gmass-craigslist-ad-740x1024.gif\" \/>\r\n<meta name=\"author\" content=\"Ajay Goel\" \/>\r\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\r\n<meta name=\"twitter:creator\" content=\"@PartTimeSnob\" \/>\r\n<meta name=\"twitter:site\" content=\"@GMassForGmail\" \/>\r\n<meta 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