{"id":9436,"date":"2019-08-07T14:30:52","date_gmt":"2019-08-07T14:30:52","guid":{"rendered":"https:\/\/www.gmass.co\/blog\/?p=4436"},"modified":"2024-05-03T22:10:03","modified_gmt":"2024-05-03T22:10:03","slug":"send-email-multiple-recipients","status":"publish","type":"post","link":"https:\/\/www.gmass.co\/blog\/send-email-multiple-recipients\/","title":{"rendered":"The Best Way to Send Email to Multiple Recipients Today"},"content":{"rendered":"<p>Need to <a href=\"#gmass\">send an email to multiple recipients<\/a>?<\/p>\n<p>Whether it\u2019s an email marketing campaign or just a message to your club members, this post has everything you need to know about sending an email to multiple people at once.<\/p>\n<p>In this article, I\u2019ll show you how to send an email to a multiple recipient list with <strong><a href=\"#outlook\">Outlook<\/a> <\/strong>and <strong><a href=\"#gmail\">Gmail<\/a><\/strong>.<\/p>\n<p>However, both Outlook and Gmail have <a href=\"#serious\">serious limitations<\/a> in emailing multiple people.<br \/>\nThat\u2019s why I\u2019ll even cover how to do it using a <a id=\"this\" href=\"#gmass\">powerful email outreach tool<\/a>.<\/p>\n<p>Just follow this walk-through guide, and you\u2019ll be <a href=\"https:\/\/www.gmass.co\/gmail-mass-email\">sending mass emails<\/a> in no time!<\/p>\n<h2>This Article Contains:<\/h2>\n<p>(Click on the links below to jump to a particular section)<\/p>\n<ul>\n<li><a href=\"#gmail\">How To Send Email To Multiple Recipients Using Gmail<\/a><\/li>\n<li><a href=\"#outlook\">How To Send Email To Multiple Recipients Using Outlook<\/a><\/li>\n<li><a href=\"#serious\">7 Serious Problems Of Using Outlook And Gmail For Mass Emailing<\/a><\/li>\n<li><a href=\"#bestway\">The Best Way To Send Email To Multiple Recipients in 2024<\/a><\/li>\n<\/ul>\n<p>Let\u2019s get started.<\/p>\n<p>Using the <a href=\"https:\/\/www.gmass.co\/blog\/use-bcc-in-email\/\">BCC field (Blind Carbon Copy)<\/a> in Outlook and Gmail is an easy way to send an email to multiple contacts in your address book. The primary recipient will be unaware of the BCC recipient you\u2019ve attached \u2014 which isn\u2019t the case if you use the To address box or CC field.<\/p>\n<p id=\"gmail\">The process for sending bulk emails is almost similar across services like Yahoo Mail, Hotmail, Outlook, and Gmail.<\/p>\n<p>Here, I\u2019ll discuss the steps for Microsoft Outlook and Gmail.<\/p>\n<h2>How To Send Email To Multiple Recipients Using Gmail<\/h2>\n<p>Here\u2019s a step-by-step guide on how to use the BCC field for sending an email in Gmail:<\/p>\n<p><em><strong>Note<\/strong>: The BCC method has serious limitations. If you want a far easier and reliable method, <a href=\"#bestway\">jump to this section<\/a>.<\/em><\/p>\n<p>Now on to the BCC method.<\/p>\n<p><b>Step 1<br \/>\n<\/b>Open your Gmail account and click <b>Compose<\/b> to open up the Gmail compose window.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17511\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image6.png\" alt=\"compose\" width=\"295\" height=\"408\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image6.png 216w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image6-17x24.png 17w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image6-26x36.png 26w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image6-35x48.png 35w\" sizes=\"auto, (max-width: 295px) 100vw, 295px\" \/><\/p>\n<p><b>Step 2<br \/>\n<\/b>Add your subject line and email text.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17512\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image18-1.png\" alt=\"add subject line\" width=\"550\" height=\"510\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image18-1.png 480w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image18-1-300x278.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image18-1-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image18-1-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image18-1-48x45.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 3<br \/>\n<\/b>Add the primary recipient\u2019s email address of your email in the <b>To<\/b> line.<\/p>\n<p>If you have multiple addresses in your distribution list, use a comma to separate multiple addresses from one another.<\/p>\n<p>Once you\u2019ve done that, click on the <b>BCC<\/b> button at the right end of the To address box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17513\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image9-1.png\" alt=\"primary recipient\" width=\"550\" height=\"503\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image9-1.png 479w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image9-1-300x274.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image9-1-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image9-1-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image9-1-48x44.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note:<\/i><\/b><i> If you want to keep your primary recipient\u2019s address confidential, you can use the <\/i><a href=\"https:\/\/www.gmass.co\/blog\/undisclosed-recipients\/\"><b><i>undisclosed recipient <\/i><\/b><b><i>method<\/i><\/b><\/a><i>.\u00a0<\/i><\/p>\n<p><i>In this case, you include your <\/i><b><i>own <\/i><\/b><i>email address as an <\/i><i>undisclosed recipient <\/i><i>in the To field and <\/i><b><i>all <\/i><\/b><i>the recipients in the <\/i><i>BCC field<\/i><i>. Both of these are <\/i><i>required fields<\/i><i> when sending messages to <\/i><i>undisclosed recipients<\/i>.<\/p>\n<p><b>Step 4<br \/>\n<\/b>Once you click the <b>BCC<\/b> button, you can add the address of each hidden recipient to your mail.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17514\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image5.png\" alt=\"multiple bcc\" width=\"550\" height=\"505\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image5.png 481w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image5-300x276.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image5-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image5-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image5-48x44.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note<\/i><\/b><i>: While the primary <\/i><i>recipient<\/i><i> can\u2019t see who else is added, everyone in the <\/i><i>BCC recipient<\/i> <i>list<\/i><i> will know that they\u2019ve been added as a <\/i><i>BCC<\/i><i>.<\/i><\/p>\n<p><b>Step 5<br \/>\n<\/b>Click the <b id=\"outlook\">Send <\/b>button, and you\u2019re done \u2013 you can now send an email to multiple recipients!<\/p>\n<p><strong><a href=\"#this\">Back to Contents<\/a><\/strong><\/p>\n<p>Now, let\u2019s look at doing this in Outlook.<\/p>\n<h2>How To Send Email To Multiple Recipients Using Outlook<\/h2>\n<p>Follow these steps to send email to multiple contacts in Outlook:<\/p>\n<p><b>Step 1<br \/>\n<\/b>Log in to your Outlook account and click on <b>New Email<\/b>.<\/p>\n<p>Then, under the <b>Options <\/b>tab, select <b>BCC<\/b>. The BCC box will now appear for the new message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17515\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image16.png\" alt=\"new email\" width=\"450\" height=\"498\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image16.png 544w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image16-271x300.png 271w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image16-22x24.png 22w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image16-33x36.png 33w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image16-43x48.png 43w\" sizes=\"auto, (max-width: 450px) 100vw, 450px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17516\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-1024x541.png\" alt=\"click on bcc\" width=\"550\" height=\"291\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-1024x541.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-300x159.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-768x406.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-36x19.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12-48x25.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image12.png 1264w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 2<br \/>\n<\/b>Next, enter the primary recipient\u2019s email address in the <b>To <\/b>field.<\/p>\n<p>Enter the email addresses of hidden recipients in the <b>BCC<\/b> field (leave the CC field blank).<\/p>\n<p>If you have a multiple recipient list, you can separate each address with a comma, semicolon, space or by pressing the enter key.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17517\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-1024x482.png\" alt=\"enter bcc\" width=\"550\" height=\"259\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-1024x482.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-300x141.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-768x362.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-36x17.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10-48x23.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image10.png 1266w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 3<\/b><b><br \/>\n<\/b>Now, compose your new message and then select the <b>Message <\/b>tab and click the <b>Send <\/b>button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17518\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-1024x547.png\" alt=\"click send\" width=\"550\" height=\"294\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-1024x547.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-300x160.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-768x410.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-36x19.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17-48x26.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image17.png 1240w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><em><b id=\"serious\">Note:<\/b> Here, Peter is the primary recipient, and John is the hidden recipient.<\/em><\/p>\n<p>The primary recipient can\u2019t see your hidden recipients included in the BCC field, but each BCC recipient will know that they have been BCC\u2019d.<\/p>\n<p><strong><a href=\"#this\">Back to Contents<\/a><\/strong><\/p>\n<p>While using the blind carbon copy method to send an email is straightforward, it has some major drawbacks.<\/p>\n<h2>7 Serious Problems of Using Outlook and Gmail for Mass Emailing<\/h2>\n<p>Here are a few issues you\u2019ll face if you opt for the BCC (Blind Carbon Copy) sending approach:<\/p>\n<h3>1) Recipients Can Mistakenly Reply To All<\/h3>\n<p>A major issue with BCC emails is that any of your recipients could mistakenly use the \u201cReply To All\u201d instead of the \u201cReply\u201d option to answer an email.<\/p>\n<p>This will broadcast their reply message to all the addresses in the email chain, which could result in an unintentional, embarrassing breach of <b>privacy<\/b>.<\/p>\n<p>You might even have to send a new email asking people not to reply to all!<\/p>\n<h3>2) Limited Number of Bulk Email Addresses<\/h3>\n<p>While the BCC feature in Microsoft Outlook and Gmail allows a user to send emails to multiple recipients, the number of such recipients is <b>limited<\/b>.<\/p>\n<p>The Email Service Provider (ESP) imposes a sending limit of 500 (Outlook) and 2,000 (Gmail), restricting the number of recipients to avoid any suspicious activity.<\/p>\n<h3>3) Probability Of Mass Emails To Be Considered Spam<\/h3>\n<p>Usually, many internet service providers (ISPs) consider messages with a long list of hidden recipients as <a href=\"https:\/\/www.gmass.co\/blog\/spam-filter\/\"><b>spam<\/b><\/a>.<br \/>\nIn that case, your recipients may not receive the email, and your IP address may be flagged as spam, hurting your sender reputation.<\/p>\n<h3>4) Looks Unprofessional<\/h3>\n<p>Remember, all your BCC\u2019d recipients can still see that they\u2019ve been added as a BCC object to your email. They\u2019re aware that there are multiple people added to this email.<\/p>\n<p>This makes the BCC method highly impractical for sending a message in formal contexts.<\/p>\n<p>It looks very <b>unprofessional <\/b>and will probably leave a bad impression on your recipients. The BCC is an outdated decades-old feature that has practically no role in 2021!<\/p>\n<h3>5) Impractical For Mass Emailing<\/h3>\n<p>It\u2019s not advisable to use the BCC method for emails with more than ten recipients.<\/p>\n<p><b>Why?<br \/>\n<\/b>As you have to <b>manually <\/b>add each recipient in the required fields, working with more than ten recipients can be unwieldy and prone to error. You could misspell someone\u2019s email address, mistakenly add someone as CC; the list goes on.<\/p>\n<p>Why use an outdated service like BCC, when you have tons of advanced email programs like <a href=\"https:\/\/docs.google.com\/document\/d\/1Xy1EDjZQ2U_IVeicvMh5aZny7-vcj-xiF3y_MhqRrVk\/edit#heading=h.slajtndf16va\">GMass <\/a>in the market? They can simplify messaging multiple people to ensure that nothing goes wrong.<\/p>\n<h3>6) No Personalization<\/h3>\n<p>The BCC feature of Gmail and Outlook doesn\u2019t allow personalized email messages. That\u2019s why it\u2019s a highly impractical method to send pitches and marketing emails.<\/p>\n<p>As you can\u2019t make a connection with each recipient through personalized emails, they\u2019ll receive a bland, generic marketing email message that won\u2019t impress them.<\/p>\n<h3>7) No Analytical Data<\/h3>\n<p>Gmail or Outlook doesn\u2019t offer you any cutting-edge data insights about your email campaigns.<\/p>\n<p>You won\u2019t know what Gmail or Outlook address opened your email message, when they opened it, what they clicked on, and so on.<\/p>\n<p>While this might not be an issue for personal emails, it\u2019s a major issue for <a href=\"https:\/\/www.forbes.com\/sites\/forbescommunicationscouncil\/2019\/01\/14\/three-predictions-for-email-marketing-in-2019\/?sh=5132ec471533\">email marketers<\/a> and salespeople dealing with mass emails. You could have a great mass mail campaign in place, but without the <b>right <\/b>analytics, you\u2019ll never make the most of it.<\/p>\n<p><strong><a id=\"bestway\" href=\"#this\">Back to Contents<\/a><\/strong><\/p>\n<p>As we\u2019ve seen, you\u2019ll face some major issues when using Outlook and Gmail to email multiple recipients. Instead, let\u2019s look at <b>GMass<\/b>, an efficient alternative that overcomes all the problems associated with ordinary email services.<\/p>\n<h2>The Best Way To Send Email To Multiple Recipients in 2024<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17519\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-1024x456.png\" alt=\"gmass\" width=\"750\" height=\"334\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-1024x456.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-300x134.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-768x342.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-1536x685.png 1536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-24x11.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15-48x21.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image15.png 1889w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/p>\n<p><a href=\"https:\/\/www.gmass.co\/\"><b>GMass<\/b><\/a> is a powerful email outreach software that lets a user run email campaigns from their Gmail inbox.<\/p>\n<p>Its powerful mail merge feature has made it an extremely popular Chrome extension used by employees from Google and social media platforms like Twitter and LinkedIn.<\/p>\n<p>Different individuals and groups also use GMass to send emails to multiple recipients, such as:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/cold-email-academic\/\">Schools and universities<\/a><\/li>\n<li>Solopreneurs<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/church-email\/\">Churches<\/a> and nonprofits<\/li>\n<li>Other social groups and organizations<\/li>\n<\/ul>\n<p>From sending <b id=\"gmass\">automatically <\/b>personalized emails to recipients in your address book to in-depth email analytics, GMass has everything you need to send bulk emails!<\/p>\n<p>And its intuitive interface makes it super easy to get started right away.<\/p>\n<h3>How To Send Email To Multiple Recipients Using GMass<\/h3>\n<p>It\u2019s incredibly easy to send emails to multiple recipients in Gmail using the <a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\"><b>GMass extension<\/b><\/a>.<\/p>\n<p>Here\u2019s how to begin a mass mail outreach in seconds:<\/p>\n<ol>\n<li>Enter all the email addresses in the \u201cTo\u201d field.<\/li>\n<li>Compose your email subject and body.<\/li>\n<li>Hit the \u201cGMass\u201d button (instead of the Gmail send button).<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17520\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image20.png\" alt=\"click on gmass icon\" width=\"550\" height=\"503\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image20.png 686w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image20-300x275.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image20-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image20-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image20-48x44.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>That\u2019s it! You won\u2019t have to send multiple emails with the same message over and over again anymore!<\/p>\n<p><b>The best part?<\/b><i><br \/>\n<\/i>With GMass, you can<b> protect the<\/b> <b>privacy <\/b>of those recipients who object to revealing their details to others. They also won\u2019t know you sent this email to anybody else.<\/p>\n<p>But what if you need to send an email to hundreds of recipients?<br \/>\nYou can\u2019t be manually adding each email address, right?<\/p>\n<p>Don\u2019t worry. Here\u2019s a detailed breakdown of the multiple ways GMass can add recipients to your emails:<\/p>\n<h4>Method #1: Use Google Contacts<\/h4>\n<p>If you use Google Contacts to manage your mailing list, you can easily add them as recipients to your GMass emails. Here\u2019s how:<\/p>\n<p><b>Step 1<br \/>\n<\/b>Go to <b>Google Contacts<\/b> and select the contacts you want to send an email to.<br \/>\nThen, hit the <b>Send email<\/b> button as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17521\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-1024x520.png\" alt=\"send email\" width=\"550\" height=\"279\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-1024x520.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-300x152.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-768x390.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-36x18.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1-48x24.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image1_1.png 1064w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 2<br \/>\n<\/b>In the new window that pops up, compose your email and hit the <b>GMass <\/b>button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17522\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14.png\" alt=\"gmass button\" width=\"550\" height=\"446\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14.png 858w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14-300x243.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14-768x623.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14-24x19.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14-36x29.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image14-48x39.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Method #2: Export Your Contacts To A Google Spreadsheet<\/h4>\n<p>Here\u2019s how you can easily add multiple recipients from your mailing list to your GMass emails using a spreadsheet:<\/p>\n<p><b>Step 1<br \/>\n<\/b>Go to Google Contacts, select the contacts you want to export, and click <b>Export <\/b>from the vertical ellipsis menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17523\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-1024x518.png\" alt=\"export\" width=\"550\" height=\"278\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-1024x518.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-300x152.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-768x388.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-36x18.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3-48x24.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image3.png 1068w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 2<br \/>\n<\/b>Click the <b>Export <\/b>button in the dialog box that opens up.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17524\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image8.png\" alt=\"export button\" width=\"450\" height=\"405\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image8.png 480w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image8-300x270.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image8-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image8-36x32.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image8-48x43.png 48w\" sizes=\"auto, (max-width: 450px) 100vw, 450px\" \/><\/p>\n<p><b>Step 3<br \/>\n<\/b>Now, upload the exported CSV file to Google Sheets.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17525\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-1024x571.png\" alt=\"upload csv\" width=\"550\" height=\"307\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-1024x571.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-300x167.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-768x428.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11-48x27.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image11.png 1400w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 4<br \/>\n<\/b>Delete any extraneous, empty contact columns that are present in the file. This is the unnecessary contact information that GMass may not be able to process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17526\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19.png\" alt=\"delete data\" width=\"550\" height=\"429\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19.png 786w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19-300x234.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19-768x599.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19-24x19.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19-36x28.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image19-48x37.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note: <\/i><\/b><i>at least one column in the sheet should contain email addresses.\u00a0<\/i><\/p>\n<p><b>Step 5<br \/>\n<\/b>Use GMass to <b>connect <\/b>to the spreadsheet. Here\u2019s a <a href=\"https:\/\/www.gmass.co\/blog\/google-sheets-mail-merge\/\">comprehensive guide<\/a> on how to do this.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17527\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-1024x498.png\" alt=\"connect to spreadsheet\" width=\"550\" height=\"268\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-1024x498.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-300x146.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-768x374.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-1536x748.png 1536w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-36x18.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7-48x23.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image7.png 1551w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b>Step 6<br \/>\n<\/b>GMass will now add all these contacts to the <b>To <\/b>line in your mail.<\/p>\n<p>If there are multiple recipients, GMass will consolidate these into an alias address that represents all the recipients.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17528\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image2_1.png\" alt=\"click on gmass\" width=\"550\" height=\"511\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image2_1.png 677w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image2_1-300x279.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image2_1-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image2_1-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image2_1-48x45.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note: <\/i><\/b><i>Here, {Given Name} is a personalization <\/i><i>variable <\/i><i>that GMass uses to <\/i><i>auto-personalize <\/i><i>the email for each recipient.\u00a0\u00a0<\/i><\/p>\n<p>Then, click on the <b>GMass<\/b> button to send the email, and you\u2019re done!<\/p>\n<p>While this method looks complicated, it\u2019s fairly straightforward. It\u2019s also the easiest way to add a massive distribution list to an email in just a few steps.<\/p>\n<h4>Method #3: Use The GMass \u201cBuild Email List\u201d Feature<\/h4>\n<p>GMass\u2019s powerful <b>Build Email <\/b><b>List<\/b> feature is a great way to easily identify the recipient and add their email address to your emails.<\/p>\n<p>Here\u2019s how this mail merge feature works:<br \/>\nFirst, type in a keyword in the Gmail search bar and hit <b>search<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17529\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-1024x294.png\" alt=\"click on search\" width=\"550\" height=\"158\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-1024x294.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-300x86.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-768x220.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-24x7.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-36x10.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4-48x14.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image4.png 1216w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>Now, Gmail will show all conversations where that keyword was mentioned.<\/p>\n<p>Then, click on the <b>Build Email <\/b><b>List<\/b> button and GMass will <b>automatically <\/b>add the email addresses from the search results into a <b>To <\/b>field in a new Compose window.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17530\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-1024x316.png\" alt=\"red search icon\" width=\"550\" height=\"170\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-1024x316.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-300x93.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-768x237.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-24x7.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-36x11.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13-48x15.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/09\/image13.png 1409w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>For example, if you want to send mass emails to everyone who\u2019s talked about \u2018project workflow\u2019 with you, run a Gmail search for \u201cproject workflow.\u201d Once you get the search results, hit the Build Email List button, and GMass will automatically add all their details to a new email\u2019s \u201cTo\u201d field.<\/p>\n<p>As there\u2019s <b>no manual exporting\/importing <\/b>involved here, you should have no difficulty using this method in GMass.<\/p>\n<p><strong><a href=\"#this\">Back to Contents<\/a><\/strong><\/p>\n<h3>The Benefits Of Using GMass<\/h3>\n<p>Using a dedicated mail merge service like GMass gives you tons of valuable benefits for sending multiple emails.<\/p>\n<p>Here are <b>seven <\/b>reasons why you should use GMass to send your emails:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/mail-merge-personalization\/\"><b>Automatically personalize<\/b><\/a><b> your <\/b><b>bulk emails<\/b>, including the subject line, message body, links, images, etc., based on<\/li>\n<li><b>Create <\/b><a href=\"https:\/\/www.gmass.co\/blog\/auto-follow-up-emails-until-reply\/\"><b>automated <\/b><b>follow-up<\/b><b> sequences <\/b><\/a>to boost recipient engagement. You can also customize all aspects of these follow-up emails, including the duration between them, the number of follow-ups, and more.<\/li>\n<li><b>Analyze your group email performance<\/b> with the help of detailed <a href=\"https:\/\/www.gmass.co\/blog\/reports\/\"><b>email analytics<\/b><\/a><b> and<\/b><a href=\"https:\/\/www.gmass.co\/blog\/report-notifications\/\"><b> event <\/b><b>notification <\/b><b>reports<\/b><\/a> generated in your Gmail inbox. You can analyze the open rate, response rate, bounce rate, etc.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/new-feature-schedule-mass-emails\/\"><b>Email scheduling<\/b><\/a> so that your emails reach the recipient when they\u2019re ready to engage with you.<\/li>\n<li><b>Set up <\/b><a href=\"https:\/\/www.gmass.co\/blog\/new-campaign-based-on-subscriber-engagement\/\"><b>behavior-based email campaigns<\/b><\/a> customized according to how group members responded to your previous emails.<\/li>\n<li><b>Save any email you send group members as an <\/b><a href=\"https:\/\/www.gmass.co\/blog\/campaign-templates-in-gmail\/\"><b>email template<\/b><\/a> to reuse them for future messages.<\/li>\n<li><b>Use GMass\u2019 powerful capabilities on your smartphone<\/b> with the <a href=\"https:\/\/www.gmass.co\/blog\/official-gmail-add-on\/\"><b>GMass add-on<\/b><\/a> for the Gmail app on Android.<\/li>\n<\/ul>\n<p>To enjoy these benefits, simply <a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\"><b>download the Chrome extension<\/b><\/a> and sign up using your Gmail account.<\/p>\n<p><strong><a href=\"#this\">Back to Contents<\/a><\/strong><\/p>\n<h2>Reach Out To Multiple Recipients Easily With GMass<\/h2>\n<p>Sending an email to multiple recipients doesn\u2019t have to be a tough, tiring process.<\/p>\n<p>While the BCC feature in Gmail and Outlook can help, it\u2019s far from ideal. Instead, using email programs like GMass is a much smarter solution for your email sending needs.<\/p>\n<p>With GMass, a user can easily send, manage and tweak bulk emails in seconds to keep things personalized and efficient.<\/p>\n<p>Why not <a href=\"https:\/\/www.gmass.co\/\">sign up for a free trial<\/a> and send emails to multiple recipients the<b> right<\/b> way?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Need to send an email to multiple recipients? Whether it\u2019s an email marketing campaign or just a message to your club members, this post has everything you need\u2026<\/p>\n","protected":false},"author":2,"featured_media":9667,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4,6140],"tags":[],"class_list":["post-9436","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail","category-mass-email"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>The Best Way to Send Email to Multiple Recipients Today<\/title>\r\n<meta name=\"description\" content=\"Want to send an email to multiple recipients? 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