{"id":9929,"date":"2019-10-04T05:38:13","date_gmt":"2019-10-04T05:38:13","guid":{"rendered":"https:\/\/www.gmass.co\/blog\/?p=9929"},"modified":"2024-05-03T22:36:09","modified_gmt":"2024-05-03T22:36:09","slug":"email-group-gmail","status":"publish","type":"post","link":"https:\/\/www.gmass.co\/blog\/email-group-gmail\/","title":{"rendered":"How to Send a Group Email in Gmail [Step-by-Step Process]"},"content":{"rendered":"<p><a href=\"#howtocreate\">Creating a Gmail group<\/a> allows you to send emails to multiple people <b>without<\/b> adding each Google account or group member <b>individually<\/b>.<\/p>\n<p>In this article, I\u2019ll briefly explain <a href=\"#whatare\">what email groups are <\/a>and show you <a href=\"#howtouse\">how to use email groups in Gmail<\/a>.<\/p>\n<p>However, the group email Gmail approach <b id=\"this\">isn\u2019t<\/b> as picture-perfect as it seems \u2014 it\u2019s a <a href=\"#problem1\">tiring process<\/a>, and <a href=\"#problem3\">you can\u2019t personalize emails<\/a> or <a href=\"#problem2\">follow up effortlessly<\/a>. That\u2019s why I\u2019ll also highlight a <a href=\"#better\">simpler, more <b>powerful alternative<\/b> for group mailing<\/a>.<\/p>\n<h2>This Article Contains:<\/h2>\n<p>(Click on the links below to jump to specific sections)<\/p>\n<ul>\n<li><a href=\"#whatare\">What Are Email Groups?<\/a><\/li>\n<li><a href=\"#howtouse\">How to Use Email Groups in Gmail (Step-by-Step Guide)<\/a>\n<ul>\n<li><a href=\"#howtocreate\">How to Create a Gmail Group<\/a><\/li>\n<li><a href=\"#howtosend\">How to Send Group Emails in Gmail<\/a><\/li>\n<li><a href=\"#howtoadd\">How to Add Contacts to a Gmail Group<\/a><\/li>\n<li><a href=\"#howtodelete\">How to Delete Contacts from a Gmail Group<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#problems\">3 Problems with Using Gmail Email Groups<\/a><\/li>\n<li id=\"whatare\"><a href=\"#better\">A Better Approach: How GMass Helps You with Email Groups<\/a><\/li>\n<\/ul>\n<p>Let\u2019s dive in.<\/p>\n<h2>What Are Email Groups?<\/h2>\n<p><b><i>Note:<\/i><\/b><i> This section is only for <\/i><i>people<\/i><i> unfamiliar with Gmail and <\/i><i>Google Groups<\/i><i>. Feel free to <\/i><a href=\"#howtouse\"><i>skip ahead to the walkthrough<\/i><\/a><i> on <\/i><i>using<\/i><i> Gmail groups.<\/i><\/p>\n<p>An <b>email group<\/b> (contact group) is a collection of email accounts to which you send emails. When a group owner sends an email to an email group, all the email contacts in that group label will receive the same email.<\/p>\n<p>Creating groups in Gmail is one of the quickest ways to send multiple emails.<br \/>\nInstead of <b>manually<\/b> adding multiple recipients, you\u2019re directly adding the contact group label to your email address field instead.<\/p>\n<p><b>But is a <\/b><b>Gmail group<\/b><b> different from a <\/b><b>Google Group<\/b><b>?<\/b><br \/>\nYes!<\/p>\n<p>A Google Group is basically a discussion group for multiple people with similar interests.<\/p>\n<p>Each Google Group has a group email account and a single, shared inbox.<br \/>\nAdditionally, you can use the group settings to set a Google Group\u2019s group type as:<\/p>\n<ul>\n<li><b>Email List<\/b><b>:<\/b> for sending emails to\/from a single email ID.<\/li>\n<li><b>Q&amp;A Forum:<\/b> for asking or answering questions.<\/li>\n<li><b>Web Forum: <\/b>for community members with similar interests.<\/li>\n<li><b>Collaborative Inbox<\/b><b>:<\/b> to assign topics for each group member and track them.<\/li>\n<\/ul>\n<p>Unlike Google Groups, a <b>Gmail group<\/b> is only a Gmail distribution list \u2014<b> it\u2019s a <\/b><b>collection of email addresses<\/b>. It <b>doesn\u2019t<\/b> have a common group account ID, group type, or collaborative inbox.<\/p>\n<p><strong><a id=\"howtouse\" href=\"#this\">Go back to Contents<\/a><\/strong><\/p>\n<p>Now that you know what email groups are, I\u2019ll show you how to use them in Gmail:<\/p>\n<h2>How to Use Email Groups in Gmail (Step-by-Step Guide)<\/h2>\n<p>I\u2019ll go over how you can:<\/p>\n<ul>\n<li><a href=\"#howtocreate\">Create a Gmail group<\/a><\/li>\n<li><a href=\"#howtosend\">Send group emails in Gmail<\/a><\/li>\n<li><a href=\"#howtoadd\">Add contacts to a Gmail group<\/a><\/li>\n<li id=\"howtocreate\"><a href=\"#howtodelete\">Delete contacts from a Gmail group<\/a><\/li>\n<\/ul>\n<p>Let\u2019s get started with how to create a Gmail group:<\/p>\n<h3>A. How to Create a Gmail Group<\/h3>\n<p>Here\u2019s a step-by-step guide on how to create a group in Gmail to send mass emails:<\/p>\n<h4>Step 1<\/h4>\n<p>Log in to your <a href=\"https:\/\/www.gmail.com\/\">Gmail account<\/a> and click the <b>Google Apps<\/b> icon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17287 size-medium\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-e1629915633419-300x202.png\" alt=\"google icon\" width=\"300\" height=\"202\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-e1629915633419-300x202.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-e1629915633419-24x16.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-e1629915633419-36x24.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-e1629915633419-48x32.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-e1629915633419.png 335w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>From the drop-down list that appears, choose the <b>Contacts<\/b> option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17288 size-medium\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-1-209x300.png\" alt=\"contact icon\" width=\"209\" height=\"300\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-1-209x300.png 209w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-1-17x24.png 17w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-1-25x36.png 25w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-1-33x48.png 33w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/contact-icon-1.png 335w\" sizes=\"auto, (max-width: 209px) 100vw, 209px\" \/><\/p>\n<p>This drop-down list contains a suite of apps (like Google Calendar and Google Doc) that you get when you sign up for a Google account or Google Workspace account (formerly known as G Suite).<\/p>\n<p>Alternatively, you can <a href=\"https:\/\/www.gmass.co\/blog\/gmail-contact-list\/\">create Contact groups<\/a> by visiting your <a href=\"https:\/\/contacts.google.com\/\"><b>Google Contacts<\/b><b> page<\/b><\/a>.<\/p>\n<p>If you\u2019re creating group email Gmail lists on the Gmail app for Android or iPhone, click on the <b>Contacts <\/b>option from the app\u2019s sidebar to create contact groups.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17289\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/google-contacts-page.png\" alt=\"google contacts page\" width=\"281\" height=\"500\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/google-contacts-page.png 575w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/google-contacts-page-168x300.png 168w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/google-contacts-page-13x24.png 13w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/google-contacts-page-20x36.png 20w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/google-contacts-page-27x48.png 27w\" sizes=\"auto, (max-width: 281px) 100vw, 281px\" \/><\/p>\n<h4>Step 2<\/h4>\n<p>Go through the Gmail contact list displayed on your screen.<\/p>\n<p>To form the group email Gmail list, choose the multiple contacts you want in your new group by clicking the checkbox on the left side of each contact.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17290\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts.png\" alt=\"multiple contacts\" width=\"550\" height=\"403\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts-300x220.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts-768x563.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts-24x18.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts-36x26.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/multiple-contacts-48x35.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 3<\/h4>\n<p>Now click on the Gmail <b>labels<\/b> icon to create a Gmail group with the bunch of email addresses you\u2019ve selected.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17291\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/manage-labels.png\" alt=\"manage labels\" width=\"350\" height=\"221\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/manage-labels.png 389w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/manage-labels-300x190.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/manage-labels-24x15.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/manage-labels-36x23.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/manage-labels-48x30.png 48w\" sizes=\"auto, (max-width: 350px) 100vw, 350px\" \/><\/p>\n<h4>Step 4<\/h4>\n<p>From the drop-down menu that pops up, click on the <b>Create label<\/b> option to name your Gmail distribution list using a new label.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17292\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label.png\" alt=\"create label\" width=\"550\" height=\"237\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label.png 800w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label-300x129.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label-768x330.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label-24x10.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label-36x15.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/create-label-48x21.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 5<\/h4>\n<p>In the <b>Create label<\/b> pop-up window, you can customize the contact group label. Once you\u2019ve added a name for your new label in the dialog box, click<b> Save<\/b> to create a Gmail group.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17293\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-save.png\" alt=\"sample save\" width=\"350\" height=\"185\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-save.png 523w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-save-300x158.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-save-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-save-36x19.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-save-48x25.png 48w\" sizes=\"auto, (max-width: 350px) 100vw, 350px\" \/><\/p>\n<p>If you want to create a new label or new group for your mass emails with another set of Gmail contacts, you can repeat this process. But ensure that when you use the <b>Create label<\/b> button, you create a <b>new<\/b> label for the distribution group to avoid confusing it with your other groups.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17294\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-contacts.png\" alt=\"sample contacts\" width=\"215\" height=\"500\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-contacts.png 330w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-contacts-129x300.png 129w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-contacts-10x24.png 10w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-contacts-16x36.png 16w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-contacts-21x48.png 21w\" sizes=\"auto, (max-width: 215px) 100vw, 215px\" \/><\/p>\n<p><b><i>Note: <\/i><\/b><i>After you create a <\/i><i>new group<\/i><i>, the group name will be displayed under <\/i><b><i>Labels<\/i><\/b><i> in the <\/i><i>left sidebar<\/i><i> of your <\/i><i>Google Contacts screen<\/i><i id=\"howtosend\">. The figure next to the group name indicates the number of members in that distribution group.<\/i><\/p>\n<p>Once you\u2019ve created an email group for your account, you can instantly send the same outgoing email to every individual in the new contact list.<\/p>\n<h3>B. How to Send Group Emails in Gmail<\/h3>\n<p>Here\u2019s a step-by-step guide on how to send bulk emails to your group email Gmail list:<\/p>\n<h4>Step 1<\/h4>\n<p>Open Gmail and click the<b> Compose <\/b>button above the left sidebar (indicated by an arrow in the screenshot below).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17295\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2.png\" alt=\"compose email\" width=\"550\" height=\"237\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2.png 1012w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2-300x129.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2-768x331.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2-24x10.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-2-48x21.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 2<\/h4>\n<p>Type the group name in the <a href=\"https:\/\/www.gmass.co\/blog\/confusion-between-to-cc-bcc-fields\/\"><b>To<\/b><\/a><b>, <\/b><a href=\"https:\/\/www.gmass.co\/blog\/how-to-cc-in-gmail\/\"><b>CC<\/b><\/a><b>, or <\/b><a href=\"https:\/\/www.gmass.co\/blog\/use-bcc-in-email\/\"><b>BCC<\/b> field<\/a> of the new message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17296\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/new-message-1.png\" alt=\"new messsage\" width=\"550\" height=\"456\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/new-message-1.png 682w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/new-message-1-300x249.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/new-message-1-24x20.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/new-message-1-36x30.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/new-message-1-48x40.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><b><i>Note: <\/i><\/b><i>When you press the <\/i><b><i>enter<\/i><\/b><i> key after typing the group\u2019s name, you\u2019ll be able to see the individual email ID of each <\/i><i>group member<\/i><i>.<\/i><\/p>\n<h4>Step 3<\/h4>\n<p>Compose your subject and new email message. Click <b>Send<\/b> to send the bulk email.<\/p>\n<p id=\"howtoadd\">But what if you need to <b>add <\/b>another email account to an existing Gmail group?<br \/>\nNo problem!<\/p>\n<h3>C. How to Add Contacts to a Gmail Group<\/h3>\n<p>Here are the steps on how to add multiple contacts to a Gmail email group:<\/p>\n<h4>Step 1<\/h4>\n<p>Open the Google Contacts page and select contacts from your Gmail contact list that you want to add to an existing group.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17297\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts.png\" alt=\"add contacts\" width=\"550\" height=\"344\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts-300x188.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts-768x480.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts-24x15.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts-36x23.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/add-contacts-48x30.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 2<\/h4>\n<p>From the <b>Manage labels<\/b> drop-down list, choose the existing group you want to add the new contact to.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17298\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group.png\" alt=\"sample group contacts\" width=\"550\" height=\"372\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group-300x203.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group-768x519.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group-24x16.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group-36x24.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/sample-group-48x32.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 3<\/h4>\n<p>Click <b>Apply<\/b> in the drop-down list that appears.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17299\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts.png\" alt=\"\" width=\"550\" height=\"234\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts.png 772w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-300x127.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-768x326.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-24x10.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-36x15.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-48x20.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>The selected contacts will now be added to the existing contacts list in your email group.<\/p>\n<p id=\"howtodelete\">Okay, but what if you want to remove an email account (contact) from existing Gmail labels?<br \/>\nHere\u2019s how&#8230;<\/p>\n<h3>D. How to Delete Contacts from a Gmail Group<\/h3>\n<p>Follow my step-by-step guide on how to delete Gmail contacts from an existing group:<\/p>\n<h4>Step 1<\/h4>\n<p>Open your <a href=\"https:\/\/contacts.google.com\/\">Google Contacts page<\/a> and open the <b>Contacts<\/b> option (or My Contacts for email users with older Gmail versions) from the sidebar. Then, select contacts you want to remove from your email group.<\/p>\n<h4>Step 2<\/h4>\n<p>Click on the label icon, and from the <b>Manage labels<\/b> drop-down menu that appears, choose the label name (name of the group) from which you want to remove the contacts receiving mass emails.<\/p>\n<p>Now, this is where it can get tricky.<\/p>\n<p>When you added a new contact to a group, you had to checkmark the Gmail labels you wanted. However, <b>that process is reversed when removing contacts<\/b> from the group email address list.<\/p>\n<p>After you select contacts, you\u2019ll have to <b>uncheck<\/b> the label name of the label from which you want them removed (in the <b>Manage labels<\/b> menu).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17300\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/unchecking.png\" alt=\"uncheck label name\" width=\"550\" height=\"214\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/unchecking.png 612w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/unchecking-300x117.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/unchecking-24x9.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/unchecking-36x14.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/unchecking-48x19.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<h4>Step 3<\/h4>\n<p>Click <b>Apply<\/b> in the drop-down menu. The selected contacts will be deleted from that email group immediately.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17301\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2.png\" alt=\"apply contacts\" width=\"550\" height=\"307\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2-300x167.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2-768x428.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2-24x13.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2-36x20.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/apply-contacts-2-48x27.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p><strong><a id=\"problems\" href=\"#this\">Go back to Contents<\/a><\/strong><\/p>\n<p>While Gmail email groups let you reach out to multiple recipients, it has significant drawbacks.<\/p>\n<h2 id=\"problem1\">3 Problems with Using Gmail Email Groups<\/h2>\n<p>Here are <b>three<\/b> problems that make Gmail email groups unideal for group and bulk emailing:<\/p>\n<h3>1. It\u2019s a Manual Process That\u2019s Tiring and Error-Prone<\/h3>\n<p>While you can easily <b>send<\/b> group emails in Gmail, <b>creating a bulk email group<\/b> is still tedious and time-consuming.<br \/>\nYou have to <b>manually<\/b> go through your Gmail contact list to identify the right group of people.<\/p>\n<p><i id=\"problem2\">Do you really want to wade through hundreds of <\/i><i>email IDs<\/i><i> to find the ones you want?<\/i><\/p>\n<p>With this manual approach, you\u2019ll probably overlook an email ID or mistakenly add someone as a group member.<\/p>\n<h3>2. Follow-Ups Are Difficult<\/h3>\n<p>Let\u2019s say you have an email group with many members.<\/p>\n<p>You\u2019ve sent an email to the group, but for some reason, multiple people in the group didn\u2019t respond.<\/p>\n<p><strong>What do you do now?<\/strong><i><br \/>\n<\/i>You send a <a href=\"https:\/\/www.forbes.com\/sites\/theyec\/2021\/02\/17\/why-the-follow-up-is-everything-in-business\/\">follow-up<\/a> email reminding them to respond, right?<\/p>\n<p>But remember, as you\u2019ve sent the email to a <b>group<\/b>, you can\u2019t simply click <b>Reply<\/b> to remind a <b>specific <\/b>member to respond.<\/p>\n<p>Doing so will send the same email follow-up to everyone in the same group \u2014 <i id=\"problem3\">even those who did reply to your mail.<\/i><\/p>\n<p>As a result, you\u2019ll have to painstakingly draft a <a href=\"https:\/\/www.gmass.co\/blog\/follow-up-email\/\">follow-up email<\/a> for each email address and send multiple emails manually. And that\u2019s not an ideal scenario when you have tons of follow-ups to send.<\/p>\n<h3>3. Lack of Personalization: Can\u2019t Add Individual Names<\/h3>\n<p>Gmail can\u2019t automatically add personalization variables like contact information, a person\u2019s name, or their company\u2019s name to your group emails. You can only compose a generic message for all the members of your email group.<\/p>\n<p><b>Why does that matter?<br \/>\n<\/b>You can\u2019t customize your group emails on a person-by-person basis!<\/p>\n<p>Every member of your email group will receive the same generic message that might not address their individual concerns and needs. This could ruin your chances of making a connection, and your mail might even end up in their <a href=\"https:\/\/www.gmass.co\/blog\/spam-folder\/\">spam folder<\/a>.<\/p>\n<p><i>Think about it.<br \/>\n<\/i>What would you rather receive:<\/p>\n<ul>\n<li>A generic, bland email that looks like <a href=\"https:\/\/www.gmass.co\/blog\/how-to-stop-spam-emails\/\">spam<\/a>?<\/li>\n<li id=\"better\">Or one that\u2019s carefully detailed and tailor-made for you?<\/li>\n<\/ul>\n<p><strong><a href=\"#this\">Go back to Contents<\/a><\/strong><\/p>\n<h2>A Better Approach: How GMass Helps You with Email Groups<\/h2>\n<p>While Gmail is still a convenient tool, it has some drawbacks in <a href=\"https:\/\/www.gmass.co\/gmail-mass-email\">sending mass emails to the same group<\/a>.<br \/>\nFortunately, those drawbacks can be quickly addressed.<\/p>\n<p>All you need is a powerful Gmail extension like <a href=\"https:\/\/www.gmass.co\/\"><b>GMass<\/b><\/a> to cover all your email needs and change your entire outlook on group emailing!<\/p>\n<h4>What Is GMass?<\/h4>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17302\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5.png\" alt=\"gmass\" width=\"750\" height=\"372\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5.png 900w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5-300x149.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5-768x381.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5-24x12.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5-36x18.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-5-48x24.png 48w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/p>\n<p><b>GMass<\/b> is a powerful mass email tool that works entirely inside Gmail. Its advanced outreach capabilities have made it a popular emailing tool used by employees in major companies like Google, Twitter, LinkedIn, and Uber.<\/p>\n<p>GMass can also be used by individuals, solopreneurs, and groups like schools and <a href=\"https:\/\/www.gmass.co\/blog\/church-email\/\">churches<\/a> to send bulk emails from their email account to a target audience.<\/p>\n<p>But how does GMass help with group emailing?<br \/>\nHere\u2019s how:<\/p>\n<h3>How to Build an Email Group in GMass<\/h3>\n<p>GMass gives you <b>two<\/b> simple ways to quickly build and use an email distribution list in Gmail:<\/p>\n<ol>\n<li id=\"email\"><a href=\"#email\">Using the Build Email List Feature<\/a><\/li>\n<li><a href=\"#google\">Using Google Contacts<\/a><\/li>\n<\/ol>\n<h4>A. How to Build an Email Group Using GMass\u2019 Build Email List Feature<\/h4>\n<p>With GMass\u2019 powerful <a href=\"https:\/\/www.gmass.co\/blog\/build-email-list-from-gmail-account\/\"><b>Build <\/b><b>Email <\/b><b>List<\/b><\/a> feature, you can easily find the right people and add their IDs to your Gmail mailing list.<\/p>\n<p>Here\u2019s how to use the Build Email List feature for your email campaign in four simple steps:<\/p>\n<p>1. Log in to your Gmail account and perform a Gmail search.<\/p>\n<p>For example, if you want to create group emails for a book club, run a Gmail search for \u201cbook club.\u201d Now all the emails having that term will pop up in your Gmail inbox.<\/p>\n<p>2. Click the <b>Build <\/b><b>Email <\/b><b>List<\/b> button (red magnifying glass).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17303\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/build-list-1.png\" alt=\"build email list\" width=\"350\" height=\"95\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/build-list-1.png 352w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/build-list-1-300x82.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/build-list-1-24x7.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/build-list-1-36x10.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/build-list-1-48x13.png 48w\" sizes=\"auto, (max-width: 350px) 100vw, 350px\" \/><\/p>\n<p>3. A Gmail <b>Compose<\/b> window pops up with the required email IDs in the <i>To<\/i> address field.<\/p>\n<p>4. Compose your new email and hit the <b id=\"google\">GMass<\/b> send button.<\/p>\n<p>Don\u2019t worry about manually saving this collection of email IDs for your email campaign. The same group is <b>automatically <\/b>saved the moment you create it.<\/p>\n<h4>B. How to Build an Email Group Using Google Contacts<\/h4>\n<p>You can also use Google\u2019s Contacts app to add multiple recipients to your GMass email campaigns instantly:<\/p>\n<p>1. Click on the <b>Google Apps<\/b> icon on the top-right corner of your Gmail inbox, and click on <b>Contacts<\/b> under the dropdown menu.<\/p>\n<p>2. From the Google Contacts screen, select all the contacts you want to add as recipients and click the <b>email <\/b>icon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17304\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon.png\" alt=\"email icon\" width=\"550\" height=\"239\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon.png 874w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon-300x130.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon-768x333.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon-24x10.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon-36x16.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/email-icon-48x21.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>3. A <b>Compose <\/b>window with the selected list of contacts (email addresses of people) in the <i>To<\/i> field appears.<\/p>\n<p>4. Compose your new email message and click on GMass to send your email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17305\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-1024x841.png\" alt=\"compose mail\" width=\"550\" height=\"451\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-1024x841.png 1024w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-300x246.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-768x630.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-24x20.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-36x30.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail-48x39.png 48w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/compose-mail.png 1038w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>After you\u2019ve done this, your Gmail mailing list (group) from the Contacts app will be saved in your inbox.<\/p>\n<p>To send emails to these multiple contacts in the future, simply launch the Gmail Compose window. Then, select your saved mailing list by clicking on the <b>Connect to an email list or past campaign<\/b> button next to the <i>Bcc field<\/i><i> button<\/i>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17306\" style=\"border: 1px solid #000000;\" src=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2.png\" alt=\"click on the gmass icon\" width=\"550\" height=\"497\" srcset=\"https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2.png 817w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2-300x271.png 300w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2-768x694.png 768w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2-24x22.png 24w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2-36x33.png 36w, https:\/\/www.gmass.co\/blog\/wp-content\/uploads\/2021\/08\/gmass-icon-2-48x43.png 48w\" sizes=\"auto, (max-width: 550px) 100vw, 550px\" \/><\/p>\n<p>Lastly, compose your email message and click the GMass button.<\/p>\n<p>Do you keep your contacts list on a spreadsheet, such as an Excel CSV file or Google Sheet?<br \/>\nNo problem!<\/p>\n<p><b><i>Read my <\/i><\/b><a href=\"https:\/\/www.gmass.co\/blog\/send-email-multiple-recipients\/#how\"><b><i>detailed guide on how to build an email group in GMass using a <\/i><\/b><b><i>CSV file<\/i><\/b><\/a><b><i>.<\/i><\/b><\/p>\n<p>But wait, I\u2019m sure you have some questions:<i><\/i><\/p>\n<ul>\n<li><i>Do you have to create <\/i><b><i>new<\/i><\/b> <i>mailing<\/i><i> lists each time you send a group email or <\/i><i>bulk email campaign<\/i><i>?<\/i><\/li>\n<li><i>Do you have to save it under a group name <\/i><b><i>manually<\/i><\/b><i>?<\/i><\/li>\n<\/ul>\n<p>With GMass, you don\u2019t have to worry about any of that.<\/p>\n<p>GMass <a href=\"https:\/\/www.gmass.co\/blog\/new-feature-save-email-lists-as-google-contact-groups\/\"><b>automatically saves<\/b><\/a> the email distribution list the moment you create it.<\/p>\n<p>Once you create a Gmail mailing list, it\u2019ll show up in your Gmail inbox, and you can instantly add it to every email you send. This way, you can quickly send emails to the same mailing list anytime you want.<\/p>\n<p>Need more reasons to start using GMass?<\/p>\n<h3>Why You Should Use GMass to Send Emails<\/h3>\n<p>Here are <b>seven <\/b>more reasons why you should use GMass to send your emails:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/mail-merge-personalization\/\"><b>Automatically personalize<\/b><\/a><b> your <\/b><b>bulk emails<\/b>, including their subject line, <a href=\"https:\/\/www.gmass.co\/blog\/personalize-entire-paragraph-mail-merge\/\">paragraphs<\/a>, <a href=\"https:\/\/www.gmass.co\/blog\/how-to-include-a-personalized-link-in-a-gmail-email-marketing-campaign\/\">links<\/a>, <a href=\"https:\/\/www.gmass.co\/blog\/how-to-include-personalized-image-in-email-marketing-campaign\/\">images<\/a>,<a href=\"https:\/\/www.gmass.co\/blog\/mass-email-with-personalized-attachments\/\"> attachments<\/a>, and more.<\/li>\n<li><b>Create sequences to send out <\/b><a href=\"https:\/\/www.gmass.co\/blog\/auto-follow-up-emails-until-reply\/\"><b>automated follow-up emails<\/b><\/a> to group members directly from your inbox. You can easily customize these automatic follow-up emails, the time gap between them, the number of follow-ups to send, and more.<\/li>\n<li><b>Analyze your group email performance<\/b> (including the open rate, response rate, bounce rate, and more) using detailed <a href=\"https:\/\/www.gmass.co\/blog\/reports\/\"><b>email analytics<\/b><b> reports<\/b><\/a> generated in your Gmail inbox.<\/li>\n<li><a href=\"https:\/\/www.gmass.co\/blog\/new-feature-schedule-mass-emails\/\"><b>Email scheduling<\/b><\/a><b> lets you schedule your <\/b><b>emails<\/b><b> to automatically go out<\/b> at the right time so that they reach your group members when they\u2019re most likely to engage with you.<\/li>\n<li><b>Send <\/b><a href=\"https:\/\/www.gmass.co\/blog\/new-campaign-based-on-subscriber-engagement\/\"><b>behavior-based email campaigns<\/b><\/a> automatically customized to how group members responded to your previous emails.<\/li>\n<li><b>Save any email you send group members as a <\/b><a href=\"https:\/\/www.gmass.co\/blog\/campaign-templates-in-gmail\/\"><b>template<\/b><\/a> so you can reuse them at any time for your future mails.<\/li>\n<li><b>Access GMass\u2019 powerful capabilities on your smartphone<\/b> through the <a href=\"https:\/\/www.gmass.co\/blog\/official-gmail-add-on\/\"><b>GMass add-on<\/b><\/a> for the Gmail app on Android.<\/li>\n<\/ul>\n<p>To start using GMass for free, simply <a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\"><b>download the Chrome extension<\/b><\/a> and sign up using your Gmail account.<\/p>\n<p><a href=\"#this\"><strong>Go back to Contents<\/strong><\/a><\/p>\n<h2>Final Thoughts<\/h2>\n<p>Creating and sending a group email in Gmail can be a tiring and error-prone process.<\/p>\n<p>Fortunately, with a robust email tool like GMass, you wouldn\u2019t need to worry about any of this.<\/p>\n<p>With GMass\u2019 advanced personalization, easy scheduling, automated follow-ups, and an add-on for the Gmail app on Android, you\u2019ll have everything you need to create custom group emails and use them effectively.<\/p>\n<p><b><i>Why not <\/i><\/b><a href=\"https:\/\/chrome.google.com\/webstore\/detail\/gmass-powerful-mail-merge\/ehomdgjhgmbidokdgicgmdiedadncbgf\"><b><i>try GMass today<\/i><\/b><\/a><b><i> and send <\/i><\/b><b><i>group emails<\/i><\/b><b><i> the easy<\/i><\/b> way?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Creating a Gmail group allows you to send emails to multiple people without adding each Google account or group member individually. In this article, I\u2019ll briefly explain what\u2026<\/p>\n","protected":false},"author":2,"featured_media":10205,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4,4254],"tags":[],"class_list":["post-9929","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail","category-gmail-tips-and-tricks"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>How to Send a Group Email in Gmail [Step-by-Step Process]<\/title>\r\n<meta name=\"description\" content=\"This article shows how to send a group email in Gmail in a step-by-step process with screenshots. Also discover a simple and quick way to send group emails.\" \/>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.gmass.co\/blog\/email-group-gmail\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"How to Send a Group Email in Gmail [Step-by-Step Process]\" \/>\r\n<meta property=\"og:description\" content=\"This article shows how to send a group email in Gmail in a step-by-step process with screenshots. 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