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How To Export Contacts From Gmail (Step-By-Step Guide)

Export contacts from Gmail label

Want to export contacts from Gmail?

Many people export Google contacts and contact groups to create a backup for themselves or to import those contacts into another email tool, like Microsoft Outlook.

But how do you export Google contacts in the first place?

This article is a step-by-step guide on how to export contacts from Gmail.

This Article Contains:

(Click on the link to jump to a specific section)


Let’s get started.

Why Export Contacts from Gmail?

Note: This section is for people unfamiliar with the benefits of exporting Google email contacts. To skip to my step-by-step guide on how to export contacts from Gmail, click here.

Gmail allows you to import and export your contacts in various file formats, including CSV format (comma separated value file) and vCard format.

But why would you want to export contacts from Gmail in the first place?

Here are some reasons you could export Gmail contacts:

1. Building an email campaign list

By exporting contacts from your Gmail contact list as a CSV file (comma separated values), you can create a contact list for email campaigns. This saves you the effort of creating a new contact for each campaign recipient.

2. Backing up your contacts

You can back up your Google contacts as an external file in case you can’t access your Google account and need your contact information.

3. Add contacts to another email account

You might export your contacts to use them with another Google Gmail account or another email client such as Microsoft Outlook (outlook.com), Yahoo Mail, or Mozilla Thunderbird.

How to Export Contacts from Gmail (Step-by-Step Guide)

It’s extremely simple to export Google contacts.

Here’s a step-by-step guide on how to export contacts:

A. For Desktop

Step 1

Log in to your Google email account. Click on the Google App icon (shown by the arrow in the image below) and select the Contacts app from the Google Apps drop-down menu.Google Apps menu showing Google Contacts icon

Alternatively, you can open your Google contact page directly.

Step 2

The Google Contact manager interface will open in a new tab.

Here, from the list of contacts presented, you can select the contacts you want to export from Gmail.

You can:

  • Select contacts individually by hovering your mouse over the email contacts and clicking the checkbox that appears next to each contact.
  • Select All contacts in your Google Contacts folder using the Selection actions icon (indicated by an arrow in the image below.)Google Contacts interface showing Selection options

Step 3

After you select the contacts you want to export from your Contacts folder, click on the More actions icon (shown by the arrow in the image below) on the top left. Then, click on the Export button.

Alternatively, you can click the Export option in the left sidebar as well.Google Contacts interface showing selection options

Step 4

The Export contacts pop-up will appear.

In this pop-up, you can select whether you want to export:

  • Selected contacts
  • All email contacts from your Google Gmail address book
  • All/selected contacts from a particular Label

You can also select the file format for your exports.

Google offers three options for the export format:

  • Google CSV: The Google CSV format is best for backups or importing your selected contacts into another Google account.
  • Outlook CSV: Choose the Outlook CSV format if you want to import contacts into Microsoft Outlook as Outlook contacts.
  • vCard file: This is best for importing Google contacts into an Apple address book or other applications.Google Contacts interface showing export options

Step 5

After you’ve made your choices, click on the Export button and the download will automatically begin.

If you chose the CSV file format, you can open it as an Excel spreadsheet, Google Sheet, or a similar spreadsheet program or app, and edit or delete any duplicate contacts.Google sheets interface showing Google Contacts export file

You’re now all set to backup your Google contacts, or import/export them into another app.

B. For an Android Device

Currently, you can export Google contacts only from Android phones.

On an Android device, you can export the contacts folder in a VCF file format using the Google Contacts app.

Step 1

Open the Google Contacts app on your Android phone or tablet.

Step 2

Navigate to the Menu icon (indicated by three horizontal lines), then tap on Settings > Export to start exporting your Android phone contacts.

Step 3

Choose the Gmail account you want to export contacts from (you can even choose an additional Google account to export from multiple accounts simultaneously).

Step 4

Tap on Export to .vcf file to export your Android contacts as an export file with the file name contacts.vcf. (Don’t worry, you can rename the file if needed.)

Note: Currently, it’s not possible to export your Android device/iOS phone contacts as a CSV format spreadsheet. 

However, you can sync your Android contacts or iPhone contacts from your Android phone/iPhone device and create a spreadsheet from them via the web app.

How to Export Google Contacts with GMass


The GMass Chrome extension allows you to export Gmail contacts easily from a Label in your Google account.

But What Is GMass?

GMass is a powerful email tool used by employees from major companies like Uber, Google, Twitter, and Facebook to improve email outreach. Its powerful mail merge capabilities allow you to send email campaigns from within your Gmail account.GMass homepage

However, GMass isn’t just for email marketing teams at huge companies!

It can also be used by organizations, schools, and even churches to send targeted email campaigns to their audiences.

GMass helps you:

  • Personalize mass email campaigns.
  • Generate email reports and analytics to track engagement accurately.
  • Schedule emails and auto follow-ups.
  • Set up custom tracking domains to boost outreach.

And that’s not all!

It’s super-simple to get started with GMass.

Just install the Chrome extension, and you’re set to go!

Check out more about how GMass improves your email experience here.

Steps for Exporting Google Contacts with GMass

GMass’ “Build Email List” feature scrapes your Gmail account for email addresses based on any search criteria. 

Let’s take a look at how easy it’s to export the Google contact list in a particular Gmail Label.

This method finds all of the From, To, and Reply-To addresses in a specific Gmail Label.

Step 1

Open Gmail and click on the Label you want to export Gmail contacts from so that you can view only the messages in the Label.

The Gmail Search bar at the top should say something like in:[Label Name].

Gmail interface showing email label

In my case, I have a Gmail Label called “Graphic Designer” in my email account, which contains emails from a bunch of potential graphic designers I’m considering hiring.

Step 2

Click the red magnifying glass button next to the Search bar. Wait for GMass to scrape the new Google contacts in the Label.GMass interface showing Build Email List button

You’ll see that GMass is chugging through your Label.GMass interface showing chugging through Label

Step 3

All of the addresses that were found in the Label will show up in the To field of the Gmail Compose window.GMass interface showing email export list

You can copy/paste these into a CSV file, a Google Sheet, or anywhere else you want to import Google contacts to place your newly exported contacts list.

How GMass Improves Your Gmail Experience

1. Powerful Email Personalization

To improve email engagement, it’s essential to personalize your email campaigns.

Why?

Think about it.

Would you rather open a generic, mass marketing email campaign?

Or an email that’s specifically addressed to you and your specific needs?

Luckily, GMass supports automatic personalization to help boost your email engagement.

You can personalize mass email campaigns with features like:

2. Automatic Follow-Ups

Prospects rarely open or reply to your first emails.

To make the most of your email marketing efforts, you need to follow up on your emails.

But manually writing each follow-up email for hundreds of recipients will take forever!

Don’t worry, GMass can automate your follow-ups to maximize your recipient engagement.

You can customize everything about these follow-ups, including:

  • The trigger to send a follow-up email. For example, the follow-up email could be sent whenever a recipient clicks on a particular link in the email.
  • The content of the follow-up emails.
  • The time gap between one follow-up email and the next.
  • The number of follow-up emails sent to each recipient.GMass interface showing follow-up emails

3. Detailed Email Analytics

GMass auto-generates detailed Campaign Reports for each email campaign. These reports track various email metrics to give you accurate stats and data regarding your campaign engagement.

GMass’ Campaign Reports cover a wide range of metrics, from unique email opens and clicks to bounce rates, unsubscribe rates, and more.

And the best part?

You can access your Campaign Reports from within your Gmail inbox itself! This makes it easy and quick to analyze your email engagement and outreach data in real-time.GMass interface showing Campaign Report

Conclusion

Now that you know how to export your Gmail contacts, you’re all set to back up your address book or add imported contacts to another email app.

However, remember that no other email client gives you as much functionality as Gmail does.

With the help of powerful extensions like GMass, Gmail provides unmatched efficiency and productivity for your email sending and management.

Don’t just take my word for it — install the GMass Chrome Extension to boost your email performance today!

9 Comments
  1. Each time I search , I get in To: Filed, one email address only that shows up somewhat like 732-recipients-big-b777286f@gmass.co

    How do I extract them to Excel sheet ?

    This is because I need to filter out unwanted emails, before I press GMASS button. and yes, I could extract emails earlier when I tried for first couple of days . I am unable to do so now.

    This is the only hitch between me making a subscription decision .

    Software is truly amazing .

    1. Hi PJ,

      Before if the total list was fewer than 1,000 addresses we converted the alias address to the actual list of addresses in the TO field. We’ve recently changed that threshold to 100 addresses a couple of weeks ago so now if it’s 100 or fewer, the actual addresses populate, but if it’s more than 100 then the alias address stays.

      In your case, what you can do is to create the drafts first for all 732 recipients. Then go in your drafts folder and remove the ones you want to filter out then go back to the email you received regarding the drafts initially created (the one with the option to send or delete) and click on the Send link. This will send out the remaining drafts that remained in your drafts folder.

        1. Hi Mike,

          What you’re seeing here is a placeholder email address that GMass uses internally. Rather than loading 2777 individual email addresses (which can cause Chrome to lag and become unresponsive), we use a placeholder email address to ensure that you don’t run into issues with system resources due to the sheer number of email addresses.

          However, what you can do is just add download@gmass.co into the TO field and wait a few moments. You’ll then see a notification message with a link to download a CSV of those 2777 addresses. Please see https://www.gmass.co/blog/view-download-email-lists-gmail-compose/ for more information on downloading the individual email addresses from that placeholder address.

  2. I have installed, registered an account, and paid.

    I have gone to the label- clicked the magnifying glass, and nothing happens?

    1. Hi Adam,

      Please make sure you are clicking the magnifying glass to the right of the search bar. If you are still experiencing difficulties, please contact our support team directly (gmass.co/g/support) so we can assist you.

  3. I ran this and got just 924 addresses from 2129 emails. I know there are just a few duplicate addresses. What happened?

  4. Marvin,

    I have 6000 emails to send. All were placed into the “to” of the email we want to send. At one time, we had an alert asking whether we wanted to show all the email addresses or export them to a google sheet. Somehow I lost that capability.

    Please tell me what I am doing wrong!

    Demps

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