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How to Schedule an Email in Gmail (2021 Guide w/ Screenshots)

how to schedule an email in Gmail

Want to learn how to schedule an email in Gmail?

It’s no secret that we all receive tons of emails every day, making it easy for your messages to get buried under an ocean of irrelevant mail in your inbox.

Luckily, there’s an easy way to ensure the emails you send don’t meet the same fate.

The “schedule send” feature allows users to send Gmail emails at a specified date and time to ensure that they arrive in the recipient’s inbox on time. This way, you can send your mail at the perfect time for maximum visibility and opens.

Alternatively, a person can even schedule emails to themselves as reminders!

In this guide, I’ll cover how to use the Gmail delay send feature, as well as deleting and editing scheduled emails. I’ll even include a bonus tip on an easier method to schedule emails in Gmail.

This Gmail Guide Contains:

(Click on a link to jump to the specific section.)

Let’s get started.

If you’re new to Gmail, check out my comprehensive guides:

How to Schedule an Email in the Web App

Email scheduling on the Gmail web app is very easy.
Just follow these steps:

  1. Go to your Gmail account and sign in.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. From your Gmail inbox, click the Compose button at the top left of the screen.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. This will bring up the compose window.

Once you’ve written your email, click the downward-facing arrow next to the Send button to bring up a pop-up.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. Click the Schedule send button.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. You should now see several options to schedule your email: Tomorrow morning, tomorrow afternoon, Monday morning, or you can select your own time and date by clicking Pick date & time.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. If you want to select your own scheduled time and date, choose a date on the calendar on the left and pick a time on the right.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. Click Schedule send to have the email sent at the specific date and time.

And voila! You now have a scheduled message!

How to Schedule an Email in the Mobile App

Gmail’s mobile app can help you with scheduled sending on the go. Here’s how to do it:

  1. Begin by downloading the app to your mobile device. It’s available for both Android and iOS.
  2. Open the app and compose the email you’d like to schedule.
  3. Find the three dots located at the top of the screen.

On Android devices, these dots are vertical, while in iOS, they’re horizontal.

How to schedule an email in Gmail - How To Schedule An Email In Mobile App

  1. Then, tap Schedule send from the pop-up menu that appears.

How to schedule an email in Gmail - How To Schedule An Email In Mobile App

  1. From the window that appears, select the time and date you want to send your email.

How to schedule an email in Gmail - How To Schedule An Email In Mobile App

How to Cancel a Scheduled Email in the Web App

If you’ve scheduled an email but no longer want to send it, don’t worry. It’s quite straightforward to cancel a scheduled email from your Gmail inbox.

Here’s how:

  1. Sign in to your Gmail account.
  2. Locate the Scheduled folder on the left-hand side of the screen and click it.

How to schedule an email in Gmail - How To Cancel Schedule An Email In Web App

  1. Select the email you want to cancel by clicking the checkbox to the left of the email.
  2. Finally, click Cancel send, located just beneath the search bar.

The email will no longer be sent at the specified time and will move to your Drafts folder, where you can delete it.

How to schedule an email in Gmail - How To Cancel Schedule An Email In Web App

How to Cancel a Scheduled Email Using the Mobile App

Canceling an email through your mobile phone is very easy. Here’s how to do it:

  1. Locate the Gmail app on your smartphone and open it.
  2. Tap the three lines located directly to the left of the search bar.

How to schedule an email in Gmail - How To Cancel Schedule An Email In Mobile App

  1. Scroll down until you see Scheduled and tap it.

How to schedule an email in Gmail - How To Cancel Schedule An Email In Mobile App

  1. Select the scheduled email you want to cancel.
  2. Tap the Cancel send icon located at the top of the screen. It looks like an arrow with an X. The email will no longer be sent at the scheduled time and will be moved to your Draft folder.

How to schedule an email in Gmail - How To Cancel Schedule An Email In Mobile App

How to Edit Your Scheduled Emails in the Web App

If you’ve scheduled an email but want to edit parts of your email or change the scheduled date and time, here’s how you can do it:

First, follow the steps to cancel your email, as I mentioned above.
Next, do the following:

  1. Go to your Drafts folder and find the email you want to edit.

How to schedule an email in Gmail - How To Edit Schedule An Email In Web App

  1. Select the email and make the necessary updates in the Gmail compose pop-up window.

How to schedule an email in Gmail - How To Edit Schedule An Email In Web App

  1. When done, reschedule the email.

You can opt to change the date and time here or use the same scheduled date and time you added earlier.

You can do this by selecting the dropdown arrow next to the Send button and following the steps I mentioned earlier.

How to schedule an email in Gmail - How To Schedule An Email In The Web App

  1. Lastly, click Schedule send from the pop-up menu and select your preferred date and time.

How to Edit Your Scheduled Emails in the Mobile App

Gmail will also allow you to edit your scheduled emails through the mobile app.

Here’s how to do it:

Follow the steps I mentioned above to cancel your scheduled email.

Then, from your Drafts folder, do the following:

  1. Open the email and tap the little pen icon to begin making changes.

How to schedule an email in Gmail - How To Edit Schedule An Email In Mobile App

  1. When completed, tap the three dots located near the send icon. On Android, these dots are vertical, while on iOS, they’re horizontal.

How to schedule an email in Gmail - How To Edit Schedule An Email In Mobile App

 

  1. Select schedule send and pick from the preset options or select your own. You can choose to send the email at a different time or send it when you had initially planned.

How to schedule an email in Gmail - How To Schedule An Email In Mobile App

Bonus Tip: A Better Way to Schedule Emails in Gmail

While Gmail’s scheduling feature is excellent as it is, editing your scheduled emails is still a tiring process that involves deleting and rescheduling the email.

Additionally, if you want to schedule multiple emails, it can get very tedious as you’ll have to add dates and times manually to each one.

Luckily, powerful email marketing tools like GMass can help here.

GMass operates inside Gmail and is conveniently available in the Google Chrome store.

Here’s how you can schedule your emails in Gmail with GMass:

  1. Access GMass’s scheduling settings by clicking the GMass arrow located near the send button while you’re composing your email.
  2. Choose between a list of times or set your own custom time.
  3. Then, click the main GMass button next to the send icon to schedule the email. That’s all there is to it!

How to schedule an email in Gmail - Better Way to Schedule Emails in Gmail

It seems pretty similar to the regular Gmail scheduling process, right?

Where GMass really shines is the editing process.

Instead of having to delete and then reschedule your emails, GMass neatly organizes scheduled emails in a GMass Scheduled label in your inbox.  You can also find the email in your standard Gmail Drafts folder.

Now you can quickly access each one and edit your scheduled email’s text, date, and time in a matter of seconds — no canceling needed!

But wait, this is still a manual process, right?
How does GMass help when you need to schedule tons of emails at once?

One of GMass’s best features is its Automated Personalization that can automatically personalize your emails with the recipient’s first and last names, the company they work for, or other details such as their date of birth.

How to schedule an email in Gmail - Better Way to Schedule Emails in Gmail

This way, all you have to do is compose one email for all your recipients and rest assured that each recipient will still receive a personalized email that looks like it was crafted just for them.

And as you’re just composing one email for all your recipients, you only need to take care of scheduling that one email.

Some other great GMass features include:

  • Email list builder – quickly build large email lists just by searching.
  • Reply management – automatically categorize your incoming messages to avoid inbox clutter.
  • Automatic follow-ups – GMass can send an automated, customized follow-up message to ensure your recipients see and respond to your emails.
  • Reports and analytics – detailed reports on how many people opened, clicked, and replied to your email.

Wrapping Up

Scheduling emails in Gmail is relatively easy and can help you ensure that your emails arrive at the right time.

However, remember that the process is still manual, and editing your scheduled emails isn’t hassle-free.

Luckily, email tools like GMass can solve this.

Just follow the steps I mentioned, and you can easily schedule and edit your emails in seconds.

And while you’re at it, why not check out some of GMass’s other outstanding features to streamline your email workflow?

Install the Chrome Extension today and see for yourself!

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