Want to learn how to resend an email?
Resending emails is one of the easiest ways to ensure that your recipient sees your message.
Whether you’re an email marketer reminding a segment of customers about a product or someone who simply needs to remind their colleague to reply to something — it makes sense for you to resend emails.
But are you only looking for a way to send emails to multiple recipients at the same time? Then check out the easiest way in this article.
This Article Contains:
(Click on a link to jump to a specific section.)
- How to Resend an Email in Gmail
- How to Resend Email in Outlook
- Why Resend Email
- How to Resend an Email as a Follow-up
- How to Ensure That Your Resent Emails Are Successful
Let’s jump right into it.
How to Resend an Email
Was subscriber engagement low in your original campaign?
Or did your book club forget to respond to your message about the new meeting?
Either way, it makes sense to resend your original message as a little reminder.
Here are detailed instructions on how Gmail users and Outlook users can resend emails:
1. How to Resend an Email in Gmail
There are three ways to resend emails to individual contacts in Gmail:
I’ll also cover the steps and limitations of each method to help you.
A. How to Resend Emails Using Gmail Compose
One way to resend an email is to copy the original message to a New Message window and then send it as a brand new email.
Follow these steps to resend emails this way:
- Go to gmail.com and sign in to your account.
- Click on the Sent folder from the Main Menu on your left.
- To find the originally sent mail quickly, enter any related keywords in the Search Mail bar at the top and click Search. Alternatively, you can just skip step 2 and use the search bar directly from your inbox.
- From the results displayed, click on the right email to open it.
- Now copy the message from the sent item (email).
- Click Compose from the Main Menu, and a New Message window will open.
- Paste the duplicate content into the Gmail message body. Then, add a recipient email address in the To field, enter the email Subject line, and hit the Send button.
Note: Until you click Send, the message will remain in the Drafts folder.
Simple enough, right?
However, manually copy-pasting the entire message can be a tiring process — especially if you want to resend multiple emails.
And what about any attachments?
You can’t just copy files from an email the same way you copy the content, right?
That’s another limitation to using the Compose feature to resend emails. You’ll have to manually add and upload any attachments when drafting your resend email.
B. How to Resend Emails Using Gmail Reply
A quick method to resend emails in Gmail is by using the Reply feature.
Here are the steps to do it:
- Log in to Gmail and click on the Sent folder from the Main Menu.
- Enter any related keywords in the Search mail bar and click Search to find the original email quickly. From the results displayed, click on the email you want to resend to open it.
- Click the Reply arrow on the right, and then click the horizontal ellipsis icon below to Show trimmed content.
- Select the timestamp and other lines on the top, and delete them.
- Select the remaining part of the text, and press ‘Ctrl + [’ on your keyboard to remove the indentation of the sent message.
- Open the Type of response drop-down menu from the left corner of your message tab and then click Edit subject to open a separate window for your email.
- Now add or delete email recipient details from the To field (as if it were a brand new email) and hit Send.
It’s a little more complicated than the first method but still straightforward enough.
C. How to Resend Emails Using Gmail Forward
Using Gmail’s Forward feature is the easiest way to resend emails with attachments.
Here are the steps to do it:
- Log in to Gmail and click on the Sent folder from the Main Menu.
- Open the email you want to resend.
- Click Forward to open a separate window for your email. Then, from the Type of response drop-down menu at the top left corner of the message tab, click Edit Subject.
- Select the timestamp and other header lines on the top, and delete them.
- Modify the email Subject line field, add email recipient details in the To, Cc, and Bcc fields, and hit Send.
This way, all attachments from the previous email are automatically included when resending emails.
Note: You may have to manually delete a lot of email content and attachments if the specific email you’re resending was part of a longer thread of multiple messages.
Want to get the most out of Gmail?
Check out my related articles on:
- How to Use Gmail (Step-by-Step Guide)
- 15 Gmail Tips and Tricks You Should Know
There you have it!
These are the three methods you can use to resend emails in Gmail.
But there’s a catch . . .
You can’t send (or resend) more than 500 emails over 24 hours using Gmail. And if you’re using a Google Workspace account, that limit is set to 2,000 emails/day. This can severely restrict your outreach — especially if you’re an email marketer.
Wondering what SMTP is? Read my in-depth guide.
2. How to Resend an Email in Outlook
Resending emails in Microsoft Outlook is quite similar to doing it with the Gmail email service.
You can either copy-paste the original content to a new email or use Reply/Forward from the Reply options menu to resend emails.
Since the copy-paste method is pretty straightforward, let’s see how to use Outlook’s Reply/Forward feature to resend emails.
Note: The steps are nearly the same whether you’re using Outlook for Mac, Windows, or the mobile app.
How to Resend Emails Using Outlook’s Reply or Forward Feature
- Go to outlook.com and sign in.
- Click the Sent Items folder from the left sidebar.
- To find the email you want to resend quickly, enter related keywords in the Search bar at the top and hit Enter.
- From the results displayed, open the right email and click the ellipsis icon on the top right to access More actions.
- Click Forward, and a new window will open up.
Note: You can also click Reply and proceed with the same steps. However, you’ll have to manually add attachments if you’re using the Reply feature to resend emails.
- Select the timestamp and other header lines on the top and delete them.
- Add a recipient address in the To field, modify the Add a subject field as needed, and hit Send.
Note: The email remains in the Outbox folder until you manually click Send.
As I’d mentioned above, you can also resend an email in Outlook the old-fashioned way — using the copy-paste functions.
Why Resend Email?
Most regular email users or email marketers will want to resend an email at some point. It could be a registration confirmation email, a verification email, or an older email campaign to people that you’re resending.
Here’s a closer look at why you might want to resend emails:
1. Saves Time
Let’s say your last campaign for a product worked well, and you want to approach another set of people in your mailing list with the same message.
Resending an email is much easier than creating the same message from scratch.
You could simply reuse a template from older emails or campaigns and save a ton of time, money, and effort in the process.
Similarly, resending an email is an easier way to remind someone about something than drafting an entirely new email message for them.
2. Improve Engagement
If you’re an email marketer, you know that many recipients don’t always engage with promotional emails.
And if you’re someone who sends emails in general, you’ve had times when recipients miss the original send altogether!
Resending emails to recipients who haven’t opened your older emails presents another opportunity to engage with them.
This is an excellent opportunity for marketers as it gives you a chance to convert more leads into sales.
How to Resend Emails as Follow-Ups to Multiple Recipients
Resending emails help you quickly improve recipient engagement.
On a mail client like Gmail or Outlook, you can send follow-up emails by clicking on one of the sent emails and hitting Reply.
What Is a Follow-Up Email?
A follow-up email is sent to an individual contact to encourage engagement with an older email message or original campaign.
Sending follow-ups as reminders of the original campaign will have a significant impact on your open rate — it can convey a sense of urgency (if needed) and might persuade the recipient to take action.
Some common types of follow-up emails include:
- Warm sales follow-up emails
- Cold sales follow-up email.
- Free trial expiration follow-up emails
- Event registration follow-up emails
- Promotional updates follow-up emails
- Invitation follow-up emails
How to Ensure Your Resent Emails Are Successful
Remember, resending an email doesn’t guarantee that your recipient will open it.
It just gives them another opportunity to do so.
To ensure that your emails are actually opened the second time around, you might need to look at a few things:
1. Tweak your subject line
Your subject line is the first thing your recipient will see, so it has to be perfect.
Chances are, your first email’s subject line wasn’t good enough, so it needs a change.
Opt for a simple, succinct subject line that draws the reader into your message.
If you’re looking for some sample subject lines to use, check out my article on 43 great email subject lines.
But finding a subject line you like isn’t enough.
If you’re running an email marketing campaign, it makes sense to run A/B tests where you test different subject lines on your audience.
For example, you can test an email with “subject line X” on one segment of your mailing list and send the same email with “subject line Y” to the other.
You can then compare how both emails did to determine which subject line had better traction.
2. Consider resending your email at a different time
Timing plays a huge role in email engagement.
After all, you can’t send an email when it’s likely to get buried under tons of other messages, right?
If your first email didn’t get the response you wanted, consider sending it at a different time. Maybe you sent it towards the end of the day instead of late morning.
Or perhaps you sent it over the weekend instead of during the week.
There’s a lot of contradictory information out there as to what the perfect time is.
That’s why it makes sense to use the A/B testing method to determine what time suits your mailing list best.
3. Give your recipients a chance to respond
Technically this isn’t a tip on resending emails, but it’s still very important.
Too many people jump the gun when it comes to following up on an email. They don’t receive a response within 24 hours and assume the recipient has missed it and proceed to shoot them another email.
This can annoy your recipient as it’s unnecessarily clogging up their inbox, and it’s a sure-fire way to lose a potential lead.
Remember, if you give your recipients a chance to respond in their own time, you won’t have to send a follow-up email in the first place!
A good rule of thumb is to wait about three days before resending an email. Most people respond to emails by this time, and if you still haven’t received a response, a follow-up might make sense.
4. Consider using a dedicated email tool
The problem with resending emails is that you might have to send tons of them at the same time.
And when you have to test different subject lines, test other sending times, and keep track of when you’ve sent emails, it can all seem very daunting.
And that’s why it makes sense to invest in a dedicated email tool to help.
That’s where GMass comes in.
GMass is an email outreach platform that works inside Gmail. Its superior mail merge features and ease-of-use make it a popular tool with employees of large companies like Google and Uber, and social media giants like Twitter and LinkedIn.
GMass is also a perfect fit for solopreneurs, small businesses, and even churches to send emails to a target audience.
To get started with GMass, just download the Chrome extension and sign up with your Gmail account.
How GMass Helps You Resend Emails as Follow-Ups
Effective emails will be automatically sent to your recipients as follow-ups until you get a reply, an open, or a click.
All you have to do is:
- Install the GMass Chrome extension or add-on and open the Gmail Compose window.
- Enter your message and click on the arrow (GMass settings) next to the red GMass button.
- In the GMass settings pop-up, click on Auto Follow-up.
- Select the checkbox next to each follow-up stage you want to send.
You can customize the follow-up message’s level of personalization in the email editor displayed there.
For example, you can choose:
- What the content of your follow-up messages will be.
- What triggers these follow-ups, such as a recipient clicking on a link.
- How many automated follow-up emails each recipient receives.
- When GMass will stop sending automated follow-ups to the recipient.
- Hit the GMass button to start your auto resend campaign.
However, automated follow-up is just one of GMass’ smart features.
GMass also helps you:
- Create and send personalized bulk emails by customizing the first or last names, using a different subject line, message body, and more.
- Schedule emails using the scheduling feature to send emails at the right time to different mailing lists.
- Build and segment your mailing list directly from your Gmail inbox.
- Perform effortless mail-merges using the Google Sheets integration.
- Send out multiple messages as cold emails and drip campaigns to reach out to a broader audience.
- Access real-time email reporting and analytics to know your open rates, how many people clicked a link, the number of unsubscribes, and more.
- Access all email outreach capabilities from the comfort of the GMass Gmail app add-on for Android devices.
Resending emails in Gmail and Outlook is a smart way to save yourself a ton of time and effort.
Instead of sending a new email to convey the same message, you can either copy-paste the email content or use the Forward/ Reply options to resend emails.
Additionally, if you’re an email marketer, resending emails as follow-ups is an effective way to target unresponsive subscribers and increase engagement.
The only downside to this process is that it’s all manual.
You have to edit your message manuallly and resend it to each person.
Fortunately, sending automated follow-ups to any recipient or subscriber is super easy with GMass!
GMass’ powerful email marketing features and advanced customization make it the perfect tool to amp up Gmail’s capabilities — whether you’re sending sophisticated marketing emails or a simple personal message to friends and family.
Sign up for GMass today and resend your best emails for the highest engagement!