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This is the FAQ for the SMTP Test Tool.

Q: What’s going on here?

A: This is a web-based SMTP test tool. If you’re familiar with SMTP servers and how they work, you know that you can manually telnet into the SMTP server and issue commands like HELO and MAIL-FROM and RCPT-TO to send a test email or just see how the SMTP server responds to commands. This web-based tool makes it so you can run diagnostic sessions on SMTP servers over the web, rather than having to use telnet and issue manual commands, which can be cumbersome.

Q: Why would I need to use this?

A: If you’re having difficulty getting emails delivered by your SMTP server, it might not be readily apparent what the issue is, and you might find yourself writing test code to figure it out. With this tool, you can easily see what’s going wrong with an SMTP server. Perhaps your login credentials are failing. Perhaps the SMTP server has run out of disk space. Perhaps the SMTP account is throttling you because of pre-established sending limits. By looking at the exact SMTP server responses, you can easily troubleshoot an issue.

Q: How is this SMTP Test Tool related to GMass? If I’m a GMass user, do I need to test my SMTP server here?

A: This SMTP Test Tool was created by GMass, and can be used by GMass users, but it’s really for everyone, including non-GMass users. If you’re a GMass user and you’re using the unlimited email sending option by connecting your account to an SMTP server, and you’ve having difficulty connecting your SMTP account, this tool will help you troubleshoot. Even if you’re not a GMass user but are using an SMTP server and having difficulty, this tool will help you troubleshoot.

Q: I’ve found other SMTP testing tools on the web. What makes this one so special?

A: I believe I’ve created the world’s best web-based SMTP testing tool, because with my tool, you can:

  • Authenticate by IP or Username/Password.
  • Specify a port other than 25.
  • Choose from multiple security options, including SSL, TLS, and STARTTLS.
  • See the SMTP conversation happen live before your eyes, shown in an easy-to-read color-coded format.
Q: I’m specifying a Username and Password, but I noticed that in the SMTP session, the Username and Password look a lot different from how I’m entering them.

A: That’s because we base-64 encode your Username and Password before passing it into the SMTP server for validation. That’s part of the SMTP standard.

Q: The SMTP server I’m testing  authenticates by IP address instead of Username/Password. How can I run a diagnostics session?

A: Leave the Username/Password fields blank, and set your SMTP server to accept connections from this IP address: 52.35.85.201. That is the IP address used for outbound connections to the SMTP server that you specify.

Q: If I enter my SMTP Username and Password, is it safe?

A: Yes, it’s pretty safe. We don’t store any of the information entered to test an SMTP server. It simply passes through ephemerally to conduct the SMTP connection test, and then the information disappears from our server.

Q: What happens if my test is successful?

A: A successful test will result in a one-line email message being sent from the email address specified to the email address specified. To protect against this tool being used to send spam, the “test message” cannot be modified.

Ready to send better emails and save a ton of time?


GMass is the only tool for marketing emails, cold emails, and mail merge — all inside Gmail. Tons of power but easy to learn and use.


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I just launched the world’s best web-based SMTP test tool.

With my new tool, you can see the exact SMTP conversation between the client and the SMTP server. You can use it to test your SMTP connection to Sendgrid, Mailgun, Amazon SES, or any other SMTP server in the world.

SMTP Test Tool
The world’s best SMTP testing tool

You don’t even have to be a GMass user to use it. This is a general SMTP testing tool that anyone can use for free.

Uses of the SMTP test tool include:

  • GMass users troubleshooting the connection between GMass and your SMTP server
  • Developers troubleshooting code that connects to an SMTP server
  • Consumers troubleshooting the SMTP settings for an email client like Outlook or Thunderbird

Ready to try it? Go to the SMTP Test Tool now.

Have questions? Check out the FAQ for the SMTP Test Tool.

Are you a developer? Then you may want to read my technical review of popular SMTP services.

Ready to transform Gmail into an email marketing/cold email/mail merge tool?


Only GMass packs every email app into one tool — and brings it all into Gmail for you. Better emails. Tons of power. Easy to use.


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Thousands and thousands of emails flood our inboxes daily.

Gmail even had to introduce segments into their inbox to clear the clutter from our daily lives.

It’s becoming harder and harder to reach the decision makers that you need to reach.

And following some fancy, new-aged growth hack won’t cut it.

Every day we see a new hack. A new unicorn in the midst.

Most experts will tell you to “personalize” and “add humor.”

But those aren’t tangible tips for getting someone to respond to your email.

Simply adding personalization or being funny isn’t going to land a client when nobody has heard of your business.

The reason so many of those tips work for famous entrepreneurs is simply that they have brand awareness.  

Which you probably don’t have.

Today we’re going to examine the data. Hard facts. Statistically significant numbers.

Real, tangible ways you can implement statistical data to stack the odds in your favor.

Here are five actionable email marketing statistics you should know.

1. The best date and time to send emails

When conducting an email marketing campaign, everything matters.

Everything from your tone of voice to your paragraph structure.

Even the date and time you send your campaigns can have a massive impact on final results.

But remember, this post is all about the data.

It’s all about hard numbers that can help you stack the odds in your favor.

Whimsical marketing-speak and growth hacks likely won’t work and aren’t sustainable.

You need tried-and-true, data-backed ways to bring in more responses.

One of the first places you should always start is the date and time.

It’s a critical factor and one of the easiest to control.

The latest meta-analysis, where CoSchedule analyzed and averaged the data between ten different studies on the best time to send an email, found some extremely useful information.

In a comparison study of the ten existing data sets, they found that Tuesday was the best day to send an email for better open, response, and conversion rates:

Behind that, Thursday ranked at #2, and Wednesday was #3.

If you’re going to send an email campaign, sending it on Tuesday is going to drive home better results.

But that’s not all.

You still need to hit the critical factor of timing.

When do you send it? What time of day?

Early, before everyone gets over the email stage of their day?

After lunch, while most workers are probably slacking off a bit?

According to the meta-analysis, the best time to send an email is 10 a.m.

While it was more common for users to send emails later in the day, the analysis found that emails sent at 10 a.m. had higher open, response, and conversion rates.

Side note: The time zones in this tip should reflect where the majority of your audience is.

To get the most out of your email campaign performance, test your next email blast on a Tuesday at 10 a.m.

Using GMass, you can schedule out campaigns right within Google Mail for ease of use:

Try testing your next campaigns with a combination of the time and dates in the meta-analysis:

See which one performs best for your business and keep using it until performance declines.

If one starts to see declining results, perform the test again and select a new winner with your audience.

Remember: each audience will differ. It’s up to you to test and find out which time and date performs best.

2. Generate a 100.95% higher click-through rate

That subheader almost feels like clickbait.

It almost feels like a get-rich-quick scheme. Like a scam.

But the fact is, it’s not. It’s real, statistical data.

A recent study from MailChimp found that segmented email campaigns drove 100.95% higher click-through rates than standard campaigns.

So, what exactly does segmentation entail?

There are dozens, if not hundreds, of ways to segment email groups.

You can do it by location: tapping into zip codes or city and state to offer targeted, local deals.

You can do it via date signed up or funnel stage: depending on where the users are in the lead process, they get different emails.

But the truth is, none of those have as high of an open rate as segmenting by interest groups.

Interest groups get the highest click-through rates in terms of segmentation.

Why? Just think about it.

Segmenting by funnel stages is good. But is it the best?

Probably not. Just because you have 1,000 leads who’ve signed up for a free trial doesn’t mean all of them will find your email offer appealing.

They might all have different uses, needs, or specialized case scenarios.

Within your lead group, there will always be different interests.

But when you break it down further and create sub-groups based on those interests, you reduce the pool of people while simultaneously being able to offer more specific deals.

Deals that are guaranteed to be well received by each interest group.

It’s the most highly-targeted form of email segmentation. That’s why it works.

When using GMass, take advantage of the manual follow-up campaign builder where you can segment campaigns by behavioral performance.  

For example, if you notice that large groups within your list are engaged, segment them into a new campaign by connecting past campaign performance.

This will pull out those engaged users into a new list for you to target and segment by interests rather than funnel stage or a segmentation method that won’t convert as well.

3. Get 96.38% more clicks with one tweak

There are very few tactics or proven ways to get your click-through rate to skyrocket.

Segmentation is one of the few, as we just discussed.

That involves narrowing down your lists into specific groups based on similar interests.

That’s proven.

Want to generate an even higher click-through rate?

Introduce video into your emails.

A study conducted by GetResponse of nearly one billion emails found this:

Emails that included video have an average of 5.6% higher open rates and 96.38% higher CTRs than those that didn’t have video.

Video is dominating the digital marketing landscape, so it’s no wonder that video content produces such a high click-through rate.

According to HubSpot’s State of Inbound Report, marketers are adding video-based platforms like YouTube to their content distribution strategy in masses.

Video is king online in terms of engagement.

YouTube has 1.5 billion logged-in monthly, active users on their platform.

On mobile devices alone, those users are spending more than one hour per day on average watching YouTube videos.

It’s safe to say that video is keeping users around like no other content medium we’ve ever seen.

Simply adding video to your emails has the power to generate 96% more clicks.

In your next email campaign, add video-based content to your segmented email list to drive those clicks even higher.

4. Increase open rates by 29%

Most personalization tips are bogus.

They tell you to simply add [first name] into the email and call it a day.

Sure, that might help with customer retention and engagement, but it’s not going to generate an open rate that shocks you.

Simple tactics like that were effective when marketers first introduced them.

But as tactics get more use, the effectiveness fades (see: Law of Shitty Clickthroughs).

When everyone is doing it, it’s no longer new or personalized.

But personalization can extend far beyond a simple name and company name.

According to a study by Experian, personalized promotional emails generate a 29% higher open rate.

When you send promotion-based or offer-based emails, you need to personalize them.

This means personalizing the basics like name and company.

But it also means going further:

Creating a unique discount code for each and every user on your list.

Why?

It makes the user feel like you’re only sending the email to them rather than to everyone on your list.

It’s deep, real personalization combined with promotional tactics to generate more opens and clicks.

With the GMass personalization guide, you have the option to create some powerful, personalized emails including things like company, city, date of birth, and coupon codes.

You can create any type of parameter or personalized column based on your own data.

Using the GMass Google Sheets integration, you can import a spreadsheet of your personalization parameters like [firstname] and [couponcode] directly into GMass.

Create customized, personalized parameters and combine those efforts with a promotional-based email containing individual coupon codes for each recipient.

For example, if you have a member of your list, you can structure the coupon code like this:

(lastname+discount percentage). The final product would be something like: Smith10.

Create this style of discount for promotion-based offers to everyone on your list.

You can even test the personalization parameters you make in the GMass draft mode to ensure successful sending.

Choose the “Just create Drafts” option to send it as a draft, enabling you to review the personalization and make sure that you don’t have any errors.

Want to increase your open rates by nearly 30%?

Add detailed personalization parameters in combination with a coupon-based promotional campaign.

5. Email automation wins the day

According to a study from the Epsilon Email Institute, email messages that are automated get 152% higher click-through rates and 70.5% higher open rates on average.

Marketing automation is crucial for success in the world of email.

Not only does it save time and labor, but it also saves money.

Less time spent running, monitoring and tweaking email campaigns means more time in your day to grow your business with other channels.

It also means paying less for time spent on emails.

Typically, workers will spend 17 hours every week checking, reading, and responding to emails.

That’s an absurd amount of time spent on emails.

But the truth is:

You don’t need to spend that much time on email anymore.

Automation seeks to circumvent typically tedious activities to send campaigns without the use of labor.

For example, if you send campaign A, you can send automatic drip follow-up emails to those who didn’t respond.

You can take those who did respond and automatically offer them a coupon or segment them into an email list.

There’s no need to sift through and do it yourself.

With GMass, you can utilize the automatic follow-up email reply system.

This feature is a drip-style email campaign that will automatically send responses to members of your list who don’t respond.

When they do respond, the drip campaign will stop, allowing you to jump in with a personalized response.

When sending a campaign, click on the settings tab and enable the auto follow-up tool:

Here you can send emails if the user does not respond.

Craft multiple stages and choose when to send the follow-up.

For example, if they don’t respond within two days, you can send another email that keeps the reply chain going, helping the recipient to see where your email came from.

It’s drip automation at it’s finest.

Implement automation using the auto follow-up tool in GMass today to skyrocket your open and click rates.

Conclusion

Growth hacks don’t work 98% of the time.

It’s why they’re called growth hacks.

They don’t come around daily. Otherwise, we’d all be the next Zuckerberg.

And simply adding personalization isn’t going to cut it in the 21st century.

Most email marketing tips are vague and lack actionable data.

Add more emojis. Add X, Y, and Z in your subject line.

But the truth is, one-off tips that worked for one person might not work for your business or clientele.

Sticking to hard numbers and data is the best way to stack the deck in your favor.

Follow the actionable email marketing statistics in this post, and you’ll have the best weapon possible on your side:

Statistical odds.

Now go out there and shatter your latest KPIs.

Sources:

Statistic 1:

https://coschedule.com/blog/best-time-to-send-email/  

Statistic 2: https://mailchimp.com/resources/research/effects-of-list-segmentation-on-email-marketing-stats/

Statistic 3:
https://www.getresponse.com/about/press-center/releases/01-12-2009.html

Statistic 4:

https://www.campaignmonitor.com/blog/email-marketing/2016/01/70-email-marketing-stats-you-need-to-know/

Statistic 5:

https://www.campaignmonitor.com/blog/email-marketing/2016/01/70-email-marketing-stats-you-need-to-know/

See why GMass has 300k+ users and 7,500+ 5-star reviews


Email marketing. Cold email. Mail merge. Avoid the spam folder. Easy to learn and use. All inside Gmail.


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Have you ever gotten a bounce after sending an email from Gmail with a 69585 bounce code that references a URL? Specifically, a bounce message that says:

Your message to [email protected] has been blocked. See technical details below for more information. LEARN MORE

The response was:

Message rejected. See https://support.google.com/mail/answer/69585 for more information.

Here’s a screenshot:

Gmail 69585
The mysterious 69585 Gmail bounce means that Gmail has stopped your outbound email in its tracks.

 

Gmail provides an irrelevant URL

You might notice that the URL that Gmail gives for more information about the 69585 bounce is a URL that gives no information on the 69585 error:

https://support.google.com/mail/answer/6596?visit_id=1-636469950368928843-4158290028&rd=1

It doesn’t explain the 69585 bounce at all. So what’s the deal?

We’re not sure why Google removed the explanation page for the 69585 bounce code, but in the past, it meant that Google blocked the email on its way out of Google’s network. The email never reached the server for the particular email address. Whereas most blocks are blocked by the receiver, a 69585 bounce is a preemptive block by Google, because they think the email you’re trying to send is spam.

Our findings about the 69585 error

In the data we’ve seen, the most common cause for a 69585 bounce is that the email contains a URL that has been flagged by the Google Safe Browsing program, or a URL that has been flagged by Gmail. It’s possible that a URL can be flagged by Gmail but shows up as clean in a Safe Browsing lookup.

The second most common cause is that based on the text content of the email, Google has determined with high confidence that the email is spam. This can apply even to emails with no URLs present at all.

This information is based on the findings of our sysadmins. The best explanation we can find directly from Google is here:

https://productforums.google.com/forum/#!msg/gmail/uH2hN6S5OyM/lzdteH-ifvYJ

The relevant part of the explanation is:

To clarify: the issue discussed on this thread is when @gmail.com users are attempting to send an email to multiple recipients (in some cases, a large number of recipients) and their outgoing mail is getting blocked by our system and is never delivered. If you’ve arrived at this thread and this is not your issue, please try using the search bar at the top to find a more relevant thread. 

With that being said, this behavior will still occur in certain instances. The free version of Gmail was not intended to be used as business email or to regularly send to large groups of people. If that is what you are attempting to do, we recommend using Google Groups or Google Apps for Work (if you’re a business). Google Groups allows recipients to opt-in, so you can ensure you’re not sending unwanted mail, and Google Apps for Work will allow you to more professionally and reliably communicate with your customers. 

While I agree with this statement, it’s worth noting that in most cases, it is possible to send a mail merge or a group email to multiple recipients from a regular Gmail account, especially if the Gmail account being used has a long history with Google and is established as a legitimate account belonging to a real person. The history and age of the account is one of the factors in determining its sending limits and general mass email sending ability.

Real-time 69585 data in GMass

Just for fun, here’s a live data feed showing how many 69585 bounces GMass has generated recently when sending emails through users’ Gmail and Google Workspace accounts. Note that GMass sends about 5 million total emails/day for about 10,000 users/day.

Date69585 BlocksUsers Affected
04/25/20244,532479
04/24/20248,673737
04/23/20244,584504
04/22/20246,090534
04/21/20242,125239
04/20/20242,876289
04/19/20244,486487
04/18/20246,951448
04/17/20244,528434
04/16/20247,048613
04/15/20246,166755
04/14/20243,164380
04/13/20242,387243
04/12/20245,245474
04/11/202418558

What should you do if you’re sending a mail merge and you get 69585 bounces?

  1. Try to isolate the content issue that’s resulting in the 69585. Play around with your content, and then send the email to one of your recipients, and see if you get the same bounce. If you don’t, you’ve probably happened upon the solution.
  2. GMass will categorize these bounces as “blocks”, meaning you can send a follow-up to all the “blocks” with just a couple clicks. You don’t have to manually go through all the 69585 bounces to determine who received your email and who didn’t.
  3. You can also get around Gmail’s limitations altogether by connecting your account to a third party email sending service like Sendgrid or JangoSMTP. If you do that, you can send virtually unlimited emails, and you will never be in danger of getting a 69585 bounce or an over-limit bounce.
Ready to transform Gmail into an email marketing/cold email/mail merge tool?


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Sendgrid Domain Whitelabel
Sendgrid requires that certain accounts set up a domain whitelabel as part of the account verification process. If you see a green bar at the top, your account has this requirement.

On April 6, 2020, SendGrid changed its sender verification requirements for new accounts created since April 6, 2020. Accounts created after this date are required to verify individual sender addresses or a sender domain. More information on SendGrid’s website here: https://sendgrid.com/docs/for-developers/sending-email/sender-identity/

If your SendGrid account was created before April 6, 2020, then the following may still apply to you if you were asked to authenticate a domain in order to send emails.

Several users have recently reported that when signing up for Sendgrid, so that they can send unlimited emails with Gmail, Sendgrid is requiring a domain whitelabel setup as part of their verification process. Not doing so limits the Sendgrid account to sending 100 emails/day.

I’ve discussed this with my Sendgrid contact, who is unaware that this is happening to certain users.

Until we can get clarity from Sendgrid on why some accounts are required to set up a domain whitelabel, while most accounts are not required to do so, we’ve devised a method to get around this requirement. In our guide to sending unlimited emails with Gmail, we advise against setting up a domain whitelabel, because our evidence shows that it hurts deliverability to begin sending from a completely new domain.

Therefore, if your Sendgrid account is requiring you to set up a domain whitelabel, and you wish to follow our recommendations of sending without a domain whitelabel, here is what you can do:

  1. Go ahead and set up a domain whitelabel in your Sendgrid account, using any domain that you have control of.
  2. Once you do so, your Sendgrid account will be verified and the 100 emails/day limit will be removed.
  3. Then, simply delete the domain whitelabel setting. Your account will remain verified and you’ll be able to send up to your plan’s limits.
See why 99% of users say they’ve had their best deliverability ever with GMass


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GMass takes a different approach to reporting and analytics than most Email Service Providers, and in this article you can learn how to access and analyze email campaign data.

This Article Contains:

  • The Dashboard
  • Web-based Reports
    –Getting the link
    –Live Feed
  • Inside Gmail
    –Why we use a Gmail Label
    –Troubleshooting not receiving the reports
    –Replies, Bounces, Blocks
    –Manually request a report inside Gmail
  • The Main Stats
  • Domain Reports
  • Export Campaign Reports
  • Sharing Campaign Reports
  • Accuracy of Reports

There are three places you can view campaign statistics.

  1. Inside Gmail in the GMass Reports–>[CAMPAIGNS] label.
  2. On the web, using a link to a responsive, web-based campaign report.
  3. In your dashboard. The dashboard also contains a link to the web-based campaign reports.

This approach allows you to access campaign reports easily both while on the go, inside the Gmail app on iPhone and Android, and in a more real-time way on the web. The web-based report contains some extra charts and graphs showing a time-based distribution of opens and clicks.

1. Dashboard

Go to gmass.co/dashboard or click the Dashboard button at the top of Gmail if you have the GMass Chrome extension installed.

GMass dashboard

From the dashboard, you can search for any of your campaigns in the Current Campaigns, Previous Campaigns, or Transactional sections. With the advanced search options you can locate campaigns by multiple criteria, including number of recipients, dates, open rates, click rates, reply rates, and whether or not the campaign has follow-ups. GMass dashboard campaign search

Once you find your campaign, click on any of the statistics, such as Recipients, Opens, Clicks to open a panel on the right side of the screen with more details. And from there, you can download a CSV or Microsoft Excel file of the data behind each metric. Or export the data to Google Sheets.

When you click on Clicks (click inception?????), you’ll see a breakdown of how each link in your email performed, along with the raw data of who clicked what.

Click reporting

You can also click the right carat (that’s the > icon) next to the report ID to see an even more in-depth look at the campaign, including all of its settings and its follow-ups.

Extended info about a campaign

Click the “live report” icon (the one that looks like a graph) to link directly to the web-based report. The web-based report will always display the most up-to-date and easy-to-use information for a particular campaign.

2. Web-based Responsive Reports

The web-based campaign report is beautiful, easily accessible, and works on desktop and mobile. Here’s what it looks like.

GMass web-based report

Click on any of the stats in the report and a panel on the right side of the screen will give you even more details.

Detailed panel on the side

Once again, if you view Clicks you’ll see how each individual link performed.

You can download the results for any of the results (e.g., opens, replies, and so on) by clicking the download icon next to the name of that stat. Or by clicking the Download link at the top of the right-side panel.

You’ll have the choice to download a CSV or Microsoft Excel file with your results — or to export to Google Sheets.

The web-based campaign report also has a section called Edit History which will show you how your campaign performed before and after you made edits.

Edit history of email campaign

You can also share your campaign results on social media. Copy Shareable link at the top of the report.

Copy the shareable link

Paste it into your social media app of choice. GMass will use some magic to automatically generate a chart showing your campaign performance.

Post your shareable report

And when someone clicks through, they’ll see a web-based version of your report (with all the sensitive/recipient details removed).

Where’s the link to the web-based report?

Having trouble finding the web-based report? You can get a link to the report from several places:

  1. The campaign report inside Gmail, in the GMass Reports –> [CAMPAIGNS] Label.
  2. Any “Your emails have sent” notification that we send you after your campaign finish sending.
  3. Your dashboard.

campaign report link in gmail

link in send notification

Note that the web-based report doesn’t require you to log in. The URL is public and accessible to anyone, so anyone you share it with will have access to all of that campaign’s data and your account’s full unsubscribe and bounce lists. There’s a unique identifier that’s part of the URL that will prevent anyone from guessing your report URLs, so nobody can access it unless you share it. See the Sharing section below for how to share your report data securely with your team.

Live Feed

The web-based report has a live feed showing opens, clicks, and unsubscribes in real-time. No need to reload this report — the stats update on their own via AJAX.

3. Inside Gmail

Why inside a Gmail Label?

The second place you can access your campaign reports is right inside your Gmail account, in a special label called GMass Reports –> [CAMPAIGNS].

Viewing your reports inside Gmail has the following benefits:

  1. It allows you to easily access your reports whether you’re using Gmail on your desktop or whether you’re using the Gmail app on your mobile device.
  2. You never have to log in to a separate website. You only need to be logged into your Gmail account.
  3. The rest of the GMass experience happens inside your Gmail account, and it’s nice that Reports should exist inside your Gmail account too.

Here’s a screenshot of a campaign report as shown inside the Gmail app on an iPhone.

campaign report on iPhone

The top level Campaign Report

The most important campaign report is founder the Label GMass Reports –> [CAMPAIGNS].

This is a report that summarizes all of your data in one screen. From here you can see:

  • how many emails were sent
  • how many people opened your email
  • how many people clicked a link

Here’s a sample campaign report from my own account:

my campaign report in gmail

Let’s start at the top and explore what this report shows.

It starts with a campaign ID. The campaign ID is a unique identifier for every mail merge campaign you send with GMass. If you ever need help understanding a campaign, make sure to provide our Support team with the campaign ID. Next is the Subject Line, which is self-explanatory. If your campaign was connected to a Google Sheet, the spreadsheet name is listed next.

If you’re not getting reports inside Gmail

There could be a several reasons you’re not seeing a report for your campaign:

  1. You didn’t enable Open Tracking. Campaign-level reports are triggered whenever there’s an “open” on your campaign. That’s how GMass “decides” when to generate this report and insert it into your [CAMPAIGNS] Gmail Label. If there are no opens, then this report will never be generated automatically.
  2. You did enable Open Tracking, but your email was a plain text email rather than an HTML email, which means that opens still won’t be tracked.
  3. There haven’t been any opens in a while, so the report hasn’t been refreshed. There might have been other activity, like clicks or replies or bounces, and so your statistics have been updated internally, but no report has been generated.

If any of these are the case, you should manually request a campaign report.

Event Logs for Opens, Clicks, and Unsubscribes

Anytime an email is opened, clicked, or unsubscribed, GMass places a notification in a corresponding Label. The notifications in these Labels serves as an event log for activity in your overall account. For example, you can see a live feed of all opens for all your GMass campaigns in the GMass Reports –> Opens Label.

GMass report - Opens

The following event log labels are used:

  1. GMass Reports –> Opens Label anytime an email is opened.
  2. GMass Reports –> Clicks Label anytime a link in an email is clicked.
  3. GMass Reports –> Unsubscribes Label anytime someone unsubscribes.

How can you use the event log labels?

If you ever want to send a new campaign to everyone that’s ever opened any email from you, or anyone that’s ever clicked a link in any email from you, can easily do so by going to the appropriate Label, and clicking the build email list button. Secondly, if you’re monitoring your campaign activity from your mobile device and you use the Gmail app, you can go to the appropriate Label and watch notifications appear and feel confident that people are engaging with your campaign. It’s an easy way to watch real-time activity on your campaign wherever you are and whatever device you’re using, whether it’s a laptop or mobile phone.

If you use a third party email client, like Apple Mail, sometimes these notifications can flood your Inbox, making for a very annoying experience. If that’s happening, you can turn these event notifications off.

Replies, Bounces, and Blocks

After you send an email campaign, GMass scans your Inbox looking for replies, bounces, and blocks.

  • Replies are left in your Inbox and labeled GMass Reports –> Replies.
  • Bounces are removed from your Inbox and placed in the GMass Reports –> Bounces Label.
  • Blocks are left in your Inbox and also labeled GMass Reports –> Blocks.

As of August 2023, the Replies and Bounces Labels are applied seconds after they arrive in your Inbox — thanks to GMass’s instant reply and bounce detection. For more information on how GMass categorizes and labels these messages, see the post on automated reply management. To understand how replies are found, see our detailed article about replies.

Manually request a campaign report inside Gmail

As a GMass user sending mail merge campaigns from your Gmail account, you are likely aware that campaign-level reports are sent to the [CAMPAIGNS] Label, which is a sub-Label of the GMass Reports Label. Campaign-level reports are updated every 10 minutes, as new campaign activity is recorded, like opens and clicks, however, if open-tracking is turned off, then a campaign report may never appear.

Therefore in certain situations, you may want to manually request a campaign report. These situations include:

  1. You haven’t received a particular campaign report, because you had open-tracking turned off.
  2. You have turned off GMass report notifications, in which case you will never receive a campaign report.
  3. You wish to see the campaign report for an old campaign that was sent before GMass campaign reports existed.
To request a campaign report on demand, follow these instructions:
request a campaign report
I have created a campaign code of 10626881 and used it in the Subject line to request the report for that campaign.
  1. Launch a new Compose window in Gmail.
  2. Set the To field to [email protected].
  3. Enter the campaign ID of the campaign whose report you would like in the Subject field. If you do not know the campaign ID, you can find it in the email confirmation you received after the campaign finished sending. This email message will contain the campaign ID or a “Schedule ID”. Either ID is acceptable.
  4. Click the red GMass button. Do not click the Gmail Send button. You must click the red GMass button.
  5. Go to the [CAMPAIGNS] Label under GMass Reports and you will see your new report.

Understanding the Main Statistics

The core statistics for an email campaign are:

Total Recipients: Total number of email addresses that this campaign sent to.

Unique Opens: Total number of email addresses that have opened the email. This is NOT the total number of Opens, since usually there are multiple opens registered for a single email address.

Didn’t Open: Total number of email addresses that have NOT opened the email.

Unique Clicks: Total number of email addresses that clicked at least one link in the campaign. Will only show if click tracking was turned on and your email contained trackable clicks.

Replies: Total number of email addresses that replied to the campaign. Note that GMass may take a couple hours after a reply is received in your Inbox to detect the reply and update this stat.

Unsubscribes: Total number of email addresses that clicked the Unsubscribe Link, if it was inserted into the campaign.

Bounces: Total number of email addresses that came back as undeliverable because the address is invalid. Bounce detection is part of the automatic reply management feature.

Rejections because Gmail account over limit: Total number of email addresses that were not sent to because Gmail limited your account’s sending ability.

Blocks: Total number of email addresses that came back as undeliverable because the address rejected your email as spam.

Export Campaign Data

All of the reporting data is downloadable directly from this report. Just click the download link next to each statistic. If you use the download main campaign report option, you will download a CSV that contains a full list of your recipients, any personalization data that was a part of the original spreadsheet, and columns indicating whether that recipient opened, clicked, unsubscribed, bounced, or replied. You can then import this CSV file into a new Google Sheet for safekeeping and future mail merge campaigns.

download campaign CSV file
Access this report from the [CAMPAIGNS] Label under “GMass Reports” on the left side of Gmail.
Just click the “download” link shown above to download a CSV file of the report. It will look like this.

CSV campaign report

You can also download your account’s complete Unsubscribe and Bounce lists using the download all link next to each statistic.

Warning: Don’t forward this report
Because the campaign report contains download links to your full recipient lists, we recommend you only forward this report to people you trust to have access to your email marketing data.

Domain Reports

The domain report shows a breakdown of all domains sent to for a particular campaign, along with the opens, clicks, bounces, and blocks on a per-domain basis. You can even compare your individual domain-statistics to our system-wide domain statistics by clicking on any individual domain. For example, if you want to know if your open rate to gmail.com email address is better or worse than average, you can compare your open rate to our lifetime gmail.com open rate.

The domain report is available only in the web-based report.

Here you can see the domain report inside a Gmail-based campaign report.

[screenshot to come]

Here is the domain report that’s part of the web-based campaign report.

web-based domain report

How to share reports with your team

Sharing the web-based report with colleagues

Note that the web-based report doesn’t require you to log in. The URL is public and accessible to anyone, so anyone you share it with will have access to all of that campaign’s data and your account’s full unsubscribe and bounce lists. There’s a unique identifier that’s part of the URL that will prevent anyone from guessing your report URLs, so nobody can access it unless you share it.

If you wish to share the campaign report but prevent someone from downloading your lists of email addresses, use the “Shareable link” feature at the bottom. That will generate a link you can use to share your high level campaign statistics without providing access to the lists of email addresses that opened, clicked, and took other actions.

sharable link to domain report

Team leaders can see team member’s statistics

If you’re the leader of a team plan, then in your dashboard, by default, you’ll be able to view the campaign statistics for your entire team or any individual team member.

Share reports with other Gmail accounts

If you have team members, whether internal or external to your organization, with whom you would like to share your GMass Campaign-level Reports, you can now do that. By sharing reports with others, every time a report is updated under your GMass Reports –> [CAMPAIGNS] Label, each person with whom you are sharing will get the same updated report in his/her account.

Sharing a GMass campaign report

  1. Click Compose to launch a new window.
  2. Set the To field to [email protected].
  3. Set the Subject to the email address of the account with whom you wish to share your reports. My email address is [email protected] and I want to share my reports with [email protected], so I would set the Subject to [email protected].
  4. Hit the GMass button. Do not hit the Send button.

Revoke access to your campaign reports

Follow the same procedure as above except set the To field to [email protected].

FAQ on Report Sharing

Q: Does sharing my reports with another user give them any other access to my Gmail account?

A: No. Sharing your reports only sends a copy of your campaign-level reports to them. People you share with cannot see anything in your Gmail account, nor can they send GMass campaigns on your behalf.

Q: Can I share my reports with people who don’t use Gmail?

A: No. You can only share reports with existing GMass users, and all GMass users obviously have Gmail accounts.

Q: Can I share my reports with people who aren’t paying GMass subscribers?

A: Yes. You can share reports with any other GMass users, whether they have free accounts or paid accounts.

Q: How can I see everyone I’m currently sharing reports with?

A: If you’re sharing reports, then each campaign report in GMass Reports –> [CAMPAIGNS] will have a section at the bottom detailing with whom the report is being shared.

How to export reports

You can export all of your reporting data to CSV files, which you can then further analyze using any spreadsheet or database system, including Microsoft Excel, Google Sheets, or Google’s Data Studio.

Links to export reports to CSV files are available inside the Gmail-based reports, the dashboard, and the web-based responsive reports.

Lists of email address that opened, clicked, replied, unsubscribed, and bounced are all available from the dashboard or any report.

Additionally, GMass generates several special CSV files that give you an wholistic picture of your campaign’s success.

Keeping a Google Sheet updated

If you’re using GMass to read data from your Google Sheet, you have the option to have GMass keep your Sheet updated with reporting data in real-time.

Entire Campaign as a CSV file

From either the Gmail-based report of the web-based report click the link to the “download campaign CSV”. This will be a comma-delimited file showing all recipients in the campaign along with who opened, clicked, and took other actions.

Auto follow-ups exported as a CSV file

If you’re sending email sequences with auto follow-ups, you can download a CSV file showing all campaign recipients and which follow-up stages have been sent to each recipient.

How accurate is open-tracking?

GMass uses a number of technical innovations and other tricks to make sure your campaign analytics are as accurate as possible. Still though, there are scenarios where your statistics may be inaccurate.

Open tracking can be inaccurate for several reasons, including if you open the email yourself from your Sent folder or a bounce notification.

Note: GMass invented an open-tracking technology that circumvents technology that blocks the ability to detect opens.

Additionally, certain user agents will automatically trigger opens and clicks on emails, skewing both metrics upwards. GMass’s reports separate out opens from Apple Mail into a separate stat, since Apple Mail Privacy Protection automatically “opens” emails.

A note about click-tracking just selected links

While click tracking is enabled by default, you may want to skip tracking on certain links, like YouTube links and Google Docs links. You might also be interested in the details of just how click tracking works.

Email marketing, cold email, and mail merge inside Gmail


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Cold email outreach “doesn’t work.”

It’s “outdated and ineffective.”

You’ve tried a few strategies that simply failed to get a response.

Even used emojis, memes, and gifs to no avail.

We’ve heard ’em all. And yes, cold email outreach can be a boring, tedious, and time-consuming task — and on slow response days, it can feel like everyone in the world is over it.

But the truth is:

Cold email can still absolutely be one of the most effective strategies when it comes to growing your business.

You just have to know what to say and when to say it.

Anything shy of a fantastic outreach strategy can bring subpar results.

The people you’re trying to reach are getting hundreds, if not thousands, of emails daily. Meaning you need a top-notch email that really stands out.

You need a solid fundamental framework of the right way to adapt cold email templates to achieve what you want. And once you have that, you can use these five high-yield cold email outreach templates to jumpstart your success today.

Basic best practices of cold email outreach

Before we dive into some email templates, we need to cover the basic best practices of any high-performing cold email campaign.

Why? Because you might decide to tweak some of these templates.

And while tweaking is great, you can’t risk removing certain aspects of the template that could make or break your campaign.

Tinkering can often be a death trap, but knowing some basic best practices will help you bypass any mistakes.

Best practice #1: Personalization

And no, I’m not just talking about Hey {FirstName}.

Personalization extends way beyond simply using the target’s first name.

That should always be standard in any email outreach campaign and is doable with any tool on the market.

I’m talking about personalization that actually stands out.

For example, researching each prospect, client, or target and providing specific details about them.

That could include all kinds of things. It could be utilizing a post they just wrote to explain how it impacted your thoughts on a subject.

It could be researching the client to see what endeavors they’ve undertaken lately or any new business success they’ve had.

Here’s a personalized email example from Ahrefs to guide you:

This kind of personalization requires time and effort. But, time and effort get you real conversions.

We’ve built out GMass’s personalization features so you can really personalize every detail of your cold emails — from entire paragraphs to the links, images, and attachments you send.

Best practice #2: Don’t ask for anything

Or if you do, do it subtly.

This is one of the biggest mistakes when it comes to email outreach.

In fact, it’s human nature. We want it now. We don’t want to wait.

We want conversions and cash ASAP.

But that doesn’t work in cold email outreach. It just enrages the recipient enough to mark you as spam.

Asking for value without providing it in return is a huge mistake.

For example, take a look at this email:

The sender uses demanding language like “ASAP,” asking the recipient to work on their dime.

That’s a big no-no. Never demand that a recipient do anything for you.

Focus on creating enough value and building a real, symbiotic relationship that will pay dividends for years to come.

Best practice #3: Get to the point

We’re all busy. We have better things to do than read boring emails all day.

If email outreach campaigns have taught me one thing, it’s that getting straight to the point is key.

It saves time and avoids the potential perception that you’re sugar coating a subject, which turns recipients away fast.

Get down to business fast and waste as little of their time as possible (starting with the subject line).

Following those three best practices will help keep you on track with your cold emails, whether you’re mounting a marketing campaign, doing some cold email prospecting, sending cold email to recruit job candidates, or initiating a job search.

Now we’re ready to look at some templates for successful outreach.

1. Cold email outreach templates: Guest blog on any site

Guest blogging is a great way to build brand awareness.

Google doesn’t like it when you do it for the sole purpose of gaining links, but using it as a tool to generate brand awareness is still viable.

Getting on the best sites like Forbes and Inc. isn’t easy, though.

Those often take some serious connections, a series of dumb luck — or strategic persistance.

With this cold outreach email template, you’re sure to land almost any guest blogging gig you can find.

This email’s best for the leading editor or content marketer at the company you’re hoping to guest blog for.

Subject: Guest post for [Company Name]

Hey, [first name]!

I’m an avid fan and reader of [company blog name]. Just wanted to reach out because I’ve been a fan of the blog for a long time and I know that I can add great value to it.

Recently, I [something you did, i.e., grow traffic] after using the tactics from [insert blog post from their blog].

I’d love to contribute, and I’ve prepared a few titles of posts that I believe will fit perfectly with your audience:

Here they are:
[Title 1]
[Title 2]
[Title 3]

Here are a few of my latest posts for you to check out, too:

1. [hyperlink post title] +

2. [hyperlink post title] +

Thanks for your time, looking forward to contributing on the blog.

Cheers,
[Your name]

This template is a great way to land guest posts for a few reasons:

  1. You’re showing that you really are an avid reader by linking your own business efforts to a specific post on their blog.
  2. You’re showing value by providing post ideas upfront.
  3. You’re showcasing social proof by linking a few of your latest posts and the social data on them.

Ready to land your next hit piece on Inc.? Get the ball rolling with this email!

2. Cold email outreach templates: Land a phone call with a lead or prospect

If email outreach isn’t the bane of your existence, landing phone calls with leads or prospects probably is.

You call and call and call only to get a voicemail every single time.

They just don’t want to pick up the phone and talk to you.

When that happens, you can’t give up.

But you also can’t keep dumping time and money into a failing strategy.

Try using this email template to set a hard date with a lead or prospect to discuss business.

Hey [first name]!

Hope all is well with you. I noticed that you [provide a recent, personalized update], that’s awesome!

I was conducting some research today and noticed that you [have a need/pain point that our product could fix].

I’d love to schedule a quick chat with you on our dime to help you address some of these issues.

It won’t take longer than 10 or 15 minutes!

Let me know if one of these dates works for you:

[insert three dates and times]

Looking forward to connecting.

Cheers,

[your name]

Once you’ve landed a few phone calls with your leads, it’s time to move in for the sale.

And if you want an even deeper look at these types of emails, check out our article on B2B cold email templates for lots of examples.

3. Cold email outreach templates: Now convert that prospect into a sale

You just got a few clients on the phone. Finally.

But now it’s time for the difficult part:

Closing the sale and converting them into a full-time customer.

You need to craft one of the best email templates you can to land a sale. After all, sending cold email follow ups is not easy.

People get too many emails, letting them forget about yours isn’t an option.

Being too blunt gives the feeling of begging for their services or not caring about their bottom line.

You need to subtly ease your way into a sale without straight-up asking them to buy from you.

Here’s how to accomplish that and land your next client:

Hey [first name],

It was great to speak with you earlier today and learn more about your role at [their company].

I totally understand [their pain point] that we talked about and how it impacts [problem caused by pain point].

I’ve attached more information on this email about how, together, we can go about fixing [pain point] and getting your business on the right track for success.

Please let me know if you have any questions or need to discuss anything else.

I’m always available.

Cheers,

[your name]

4. Cold email outreach templates: Build a real relationship to open doors

This template ties directly back to the best practices we discussed earlier.

Providing value is critical for a relationship. Simply asking someone to give you a link, mention you, or buy your product isn’t going to work.

Instead, conveying how they will benefit from the relationship is key.

What’s in it for them?

Focus on building a relationship that’s symbiotic in nature.

Meaning both parties benefit from the relationship.

You can use this approach to contact new influencers, prospects, and more.

Here’s a template to help you do just that:

Hi [first name],

My name is [name], and I work for [your company]. Nice to e-meet you!

I’ve been following [recipient, or recipient’s company] for years now.

I thought that [recent bit of news revolving around them or their company] was extremely inspiring. Congratulations on the success of that!

I had some ideas that I thought you’d love and was hoping to get in touch with you to discuss [specific, actionable topic] a bit more.

If you’re interested, I’d love to set up a phone call and discuss how we can both bring mutual value to our businesses.

I’m free [range of dates/times] and would love to hear from you.

All the best,

[your name]

This template is a surefire way to open the doors for amazing relationships to come.

You can use it for any type of introductory email that focuses on building connections that will last rather than one-off promotions.

5. Cold email outreach templates: Get high-quality backlinks fast

Links are the name of the game when it comes to ranking your content high on a given Google search engine results page.

Not only are they a top ranking factor according to Google, but they also have the power to drive loads of relevant traffic from high-performing sites.

The only trouble is actually acquiring them.

Try using this template to yield tons of high-quality links for your latest blog post or even just your site in general.

But before we get to the template, you need to locate some broken backlinks.

The goal here is to locate broken links on high-profile websites and then capitalize on them with your own content.

Offering your own link for an easy swap is a proven strategy for landing backlinks.

First, you need to use a tool like Check My Links:

This will scan pages for broken (404 error) links.

Now head to the sites where you want links and scour their blog for dead links within each post.

Once you’ve found some, it’s time to slide in and steal that link with your own content:

Hey [first name],

I was researching [topic] for my next [blog post, presentation, etc.] and stumbled on your post:

[post title + hyperlinked].

This was awesome. Seriously, it helped me [insert pain point that was solved].

Great work.

However, I did notice that a few links weren’t working. I went to click on one for more contextual info, and it gave me a 404.

Let me know if you’d like me to send you the exact details on that.

Best,

[your name]

Now, wait for them to respond. This email sits on the fine line of clickbait, almost forcing any good webmaster to respond.

Remember best practice #2? This taps into subtly asking for a link and providing tremendous value upfront without demanding the link.

Once they respond, you have the perfect chance to give your own content as a replacement link:

Great to hear from you again!

Here’s the list of broken links I saw:

1. [anchor text + hyperlink]

2. [anchor text + hyperlink]

3. [anchor text + hyperlink]

I actually just wrote about [topic], which broken link [broken link # in the list above] references in detail.

I think it could make a great replacement for that broken link.

Anyway, I was glad to help.

Best,

[your name]

Now implement these cold email outreach strategies with GMass

You have your templates ready to go.

Now it’s time to make game-changing moves for your business.

Implementing these high-yield templates can be a difference maker for your cold outreach strategy.

Using GMass, you can schedule out cold email campaigns in advance.

And it has powerful personalization settings to tap into.

You can even send automatic follow-up campaigns and drip-based emails to those who haven’t responded.

Take your email strategy to the next level by combining these templates and GMass for successful cold outreach.

Cold email outreach templates: Final thoughts

Cold email outreach is dead.

It doesn’t work. Why? It just doesn’t.

Cold email outreach can be one of the most frustrating tactics.

It’s often hit or miss. Or even just miss.

You prep hours of content and a great drip-email campaign only to get one response.

But the truth is, cold email outreach does work.

In fact, it can be one of the most impactful tools for your business.

But it requires fine, hand-crafted emails that most people just aren’t using.

Implement these five high-yield cold email outreach templates today using GMass, and you’ll be on your way to driving those conversion rates through the roof. And if you’d like more, read our post on 5 Cold Email Templates for Any Situation

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Most marketing tactics that big names tout require one thing you don’t have:

Brand awareness.

For example, generating backlinks by capitalizing on brand mentions that don’t have a link.

But that requires other people who are already talking about you.

And when you’re a startup, getting PR isn’t that easy.

Plus, getting the right PR almost never comes cheap.

But, you need it.

You need it if you have any hopes of attracting large investors, fast sales, and evangelical brand supporters.

And if you have any dreams of breaking out of the startup phase.

Here are four amazing ways to get PR for your startup without breaking the bank.

1. Genuinely support a cause

Quick, name the first five major brands that come to mind.

In any industry.

Think of them in your head right now.

Now analyze them deeper:

What’s their message? Their mantra? Their ethos?

More than likely, at least one of those big brands supports a cause or donates part of their profits to charity.

For example, take a look at Pura Vida Bracelets. They display their ethos prominently on their homepage where it says “Giving Back”:

Here they explain how they provide sustainable jobs to artisans worldwide while also raising awareness for charities.

And they put it in their emails.

They even dedicate an entire page to their “Story,” which showcases the greater purpose of the brand aside from generating revenue.

On their story page, they highlight the great things they’ve been able to accomplish as a brand.

For example, they state that giving back to communities is their core belief.

They’ve supported over 190 different charities around the world, donating $1,500,000 to causes they believe in.

They even encourage more charities to contact them to get involved.

Their entire ethos focuses on giving local, small communities around the world the chance to have work and a better life.

It’s one of the biggest reasons why they’ve generated so much free PR and brand awareness.

The founders were even featured on Forbes’s 30 under 30. How’s that for PR?

In 2014, they did over $9 million in revenue, and they’ve only seen positive growth since then.

And it’s not because they make the best bracelets around.

It’s not because they have the best Instagram (although it is excellent).

It’s not because they’ve optimized their Facebook page.

It’s because they’ve genuinely supported a cause and made waves in the business world with their charitable donations.

Their product isn’t proprietary. Anyone can make a bracelet and sell it.

Meaning PR wouldn’t have come their way without their charity-based mission.

They’d just be another bracelet company out there making good revenue.

A survey from Fortune found that 66% of people between the ages of 18 and 34 were more likely to work and buy from a company that gives to charity.

It’s plain and simple:

Supporting a cause is a great way to generate PR buzz.

To put this into practice, try donating a portion of your profits from every sale.

This is a mission that TOMS puts into practice.

Every purchase from TOMS will help a person in need.

It works because it helps the consumer feel like they’ve taken part in something greater than just another shoe purchase.

They’ve aided someone in need.

They’ve made a difference in the lives of others.

Want PR without breaking the bank?

Start genuinely supporting a cause, and the PR will naturally come.

2. Compile an outreach list

More often than not, PR doesn’t just fall out of the sky.

That hit piece you want Forbes or Entrepreneur to write about you won’t just get dumped into your lap.

Unless your startup is changing the game in a given industry, you need to get proactive with your PR journey.

Outreach is critical.

Instead of sitting idly by waiting for your moment of glory, you need to make it.

Take matters into your own hands and get a hit article featuring your company.

Most of the time, startups don’t have the connections to do it, though.

When you’re a nobody without any money in the budget to spend on PR, it’s tough.

But it’s not impossible.

To do this, you’ll need to do some good, old-fashioned research.

Get started by heading to Google and conducting a basic search like “startup pr.” Be sure to select “News” instead of a general search.

Now scan the latest news articles on this topic to look for any media/news outlets that you’d want to be featured on:

For example, you can quickly see sites like Forbes and PR.com show up.

These are big-name sites that could be huge in terms of startup growth.

Next, click on each of the news articles you see.

Create a new spreadsheet and note the author, the site (Forbes in this case), and the specific link to the article.

Now simply repeat this process until you have a sizeable list.

The next step is to get their emails for outreach.

Head to Voila Norbert and create a free trial account to get 50 free searches.

Norbert is a tool that helps you find emails with just a full name and company website link:

First, type in the full name of the article author on your list. Then, enter the company website that they wrote on or their business URL.

This should quickly pull up their email.

Now add that back to your spreadsheet and repeat the process for each author on your list.

Once you’ve done that, you’re ready to conduct outreach.

The key to conducting outreach for PR isn’t being naggy, annoying, or self-serving.

It’s a mistake that marketers and small businesses alike make all the time.

And it’s the reason why so many people claim that outreach is dead.

Think about it:

When was the last time you got an email from someone asking you about promoting their company?

I bet you deleted it.

Why? Because nobody wants to spend their own time promoting someone for free with no mutual benefit.

You should always focus outreach on crafting a symbiotic relationship where each entity receives unquestionable value.

PR doesn’t come overnight.

Jumping the gun and asking for a full-fledged article before you even know the author isn’t going to land PR.

It’s going to get you blocked or reported as spam.

Start by creating an introduction and building a real relationship.

Here’s an email template I’ve used to build relationships and land PR shoutouts:

Hey ___,

Loved your article on (insert topic + hyperlink). Their story is inspiring, and you really brought that to life in your writing.

I’d love to chat with you about ___ for startups.

You have some excellent knowledge on the subject.

My own startup is doing (quick blurb, don’t get overly pitchy).

Would love to get your thoughts on it.

Cheers!

Don’t expect PR buzz overnight or ask for promotion immediately.

And don’t just send one email and call it a success or failure. Treat this like any other email campaign. Create follow-up emails and then automate them so you don’t forget.

But focus on relationship building within your outreach, and your success will be steady.

3. Create a library of meaningful content

Content is king.

We’ve heard it before, but is it really true?

Does content really drive business, PR, and sales?

It does.

According to HubSpot, the more a company blogs, the more traffic they get to their site:

Posting more than 16+ times per month generates the most traffic.

On top of that, more blog posts each month also means more inbound leads and sales:

SEO and inbound optimization are all about content marketing.

The more stellar content you can create, the better.

Piggybacking off the first tip in this post, you need to tie it back to your story.

Your brand identity and purpose.

Not just any blog post will generate PR buzz.

Writing about XX tips to grow your business isn’t a PR-generating post.

Instead, focus on writing meaningful content that will resonate with users in your space.

Did you change the lives of a community? Did you donate meaningful dollars to charity that resulted in something great? Did you build houses for a local community with your employees?

Leverage this amazing gesture by writing a post about it.

Summarize it in story format and share it on every social media channel you can. Send it out to all of your contacts, or at least your contacts in the community.

Having it already written will attract tons of writers and bloggers looking for their next case study.

Case studies are one of the most popular writing tools.

Everybody loves reading stories about business success.

But nobody knows about yours until you share it.

Start a blog and create a library of meaningful content that people can easily find.

4. Apply for industry awards

Applying for, landing, and receiving an award is almost always free.

And when done successfully, it can generate unparalleled amounts of buzz and PR

The problem is that most companies don’t even know that they exist in their industry.

But the truth is, awards are important. They distinguish you from your competitors.

Industry awards also work as a form of social proof.

Social proof is a key driver in online sales and PR.

If people are backing your company and supporting it, there’s no doubt that PR will follow.

Don’t limit yourself to company-based awards, and never sell yourself short.

Thinking that they are “out of reach” or “too big for our small company” is a mistake.

Awards like Forbes’s 30 under 30 or Startups to Watch are dedicated to the entrepreneurial mindset, and they allow anyone to apply.

There’s usually no cost and no risk to applying, so give it a try to earn some powerful recognition.

When trying to land awards, bring it back to your brand ethos again.

Companies solely focused on revenue rarely get featured for awards.

Why? There are so many of them.

Stand out from the rest by going back to the first tip:

Genuinely supporting a cause and creating a brand image that’s unmatched in your space.

5. Attend events

Attending events can be a great way to connect with influencers and online contributors.

Putting a face to the name can be a huge win for your company when it comes to relationship building.

According to Rand Fishkin at Moz, conferences and events are a great investment.

Although ticket, travel, and hotel costs can be through the roof, the ROI of meeting, engaging, and talking to new connections is unmatched.

If you can’t spend a single dime, look for events in your area.

Events can open doors that normally would be shut for good.

Sometimes, emails and online communications don’t get through.

Recipients see them as spammy, annoying, or overly self-serving.

But conferences work to break that barrier and introduce you to new connections in a relatable medium.

There are multiple “can’t miss” conferences for entrepreneurs that you should seriously think about attending.

For example, the Secret Knock event features huge, TED-style talks and presentations from major brand pioneers like the founder of Make-A-Wish, UGG Boots, and more.

To find events that are in your space or even broader and that relate to startups and business, simply conduct a Google search for them:

There are dozens upon dozens of events designed for startups around the world that take place every single year.

If you don’t have the budget to spend on a full-fledged trip, scout the lists above for local events or ones within cheap travel range.

However you can afford to do it, make it a priority to attend events because they can be a huge way to generate publicity.

Conclusion

PR is the holy grail for any startup.

It can drive sales, build a huge evangelical brand following, and even attract formidable investors.

But it’s elusive.

Anyone who says it’s easy is lying.

It’s like finding a needle in a massive, mile-wide haystack.

There are millions of other startups vying for the same PR as you.

Trying to grow their business by any means necessary.

But typical PR routes aren’t an option for you. They’re too expensive.

Meaning you need to find tactics that won’t cost you millions of dollars.

Start by genuinely supporting a cause.

Companies like Pura Vida and TOMS have built empires by structuring their ethos around charity and making the world a better place.

Next, compile a media outreach list to quickly build relationships to leverage for PR.

Create a library of meaningful content that people can easily find.

Lastly, apply for industry awards and attend events in your local area for amazing PR opportunities.

Want to get PR for your startup without breaking the bank? Implement the tactics in this post, and you’ll be on your way.

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